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The City of Shawnee Oklahoma
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8/26/2010 TO: Mayor and City Commissioners
FROM: Brian McDougal
SUBJ: Staff Activity Report for August 15 — 21, 2010
DATE: August 23, 2010
ENGINNERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department:
♦ Beard Street Widening Project (from Farrall to the Canadian River Bridge): Received the field survey data, we will begin preliminary design within the next few weeks as time allows. The project will consist of adding an additional lane on the east side to allow for improved traffic movements at the intersection of Beard & Farrall.
♦ Mall Drive Road: Received the field survey data for Mall Drive in area of Union & Mall Drive and other access points for future design of adding additional turn lanes to mitigate traffic congestion and to allow for safer turning movements.
♦ Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur):
● Right-of-way acquisition is nearing completion, with two parcels still remaining to be acquired. Five parcels have gone to condemnation and are making their way through the Court process. However, we have posted all of the dollar amounts with the Court that the court appointed appraisers said was the appraised value, and we have received right-of-entry, thus basically acquiring the easements.
● There are two buildings we will be letting bids for demolition: the two story building at University & Kickapoo and the old El Burrito building just north of Ell’s Jewelry.
● City has staked utility easements on the west side of Kickapoo. ONG has started with their relocation work beginning at MacArthur Street and working south.
♦ 30 Raw Water Transmission Line Project (from Twin Lakes to the Water Treatment Plant):
● City Commission awarded the project to Merryman Excavation in the amount of $6,670,252.00. Because there will be a 2 month interval from the time the ductile iron pipe is ordered and the time its delivered to the jobsite, we have issued a Notice to Proceed effective September 8, 2010. Therefore, construction on the 270 day contract will commence the week after Labor Day.
♦ Lake No. 2 Intake Tower Valve Replacement Project:
● Bids were opened on this project, and three bids were received with the low bid being submitted by Urban Contractors in the amount of $163,500.00 This project was awarded at the August 2, 2010 Commission meeting to Urban Contractors. A Notice of Award was sent and work on this project should start by mid September.
♦ Airport Trails Project (from St. Gregory’s to Leo Street): On July 6, 2010, the City Commission awarded this project to Rudy Construction in the amount of $162,513.00. The Pre-work meeting scheduled for Thursday, July 29th to discuss logistics and when the project will start was cancelled due to ODOT rep not being able to attend. The meeting will be rescheduled for sometime in August.
♦ Safe Routes to School Sidewalk Project (from Shawnee Middle School, north along Union Street to ChapelRidge Apts.): Field survey and data acquisition completed, and preliminary project design has been initiated. ODOT awarded a grant in the amount of $60,000 to use towards the cost of construction. Sidewalk project cost estimated at $85,000 and we anticipate letting this project for bids later this summer.
♦ Handicap Ramps Construction: City Commission approved extension of our contract with Medevelop whom currently has the ADA Handicap Ramps construction contract.
● List of completed intersections that have had handicap ramps installed: Beard & 9th, Beard & 10th, Beard & 11th, Beard & Ridgewood, Market & 9th, Market & 10th, Market & 11th, Market & Highland, Market & Ridgewood, Park & 10th, Park & Highland, and Park & Ridgewood.
● List of next intersections for handicap ramp installation: Wallace & Louisa, Wallace & Park, Wallace & Market, Wallace & Beard, Wallace & Broadway, and Wallace & Hobson
♦ Rehab Concrete Streets Project: City Commission approved extension of our contract with Atech Paving that currently has our rehab project. We will be preparing a list of streets identified for repair under this contract. This is a maintenance type project whereby badly broken and cracked concrete paving panels are removed and replaced.
♦ We continue working on the field survey of existing sidewalks throughout the City, gathering sidewalk condition data which is needed for our ADA Transition Plan that we are working on. Overall project is approximately 95% complete.
Street Department:
♦ Crown Point Rehab: Removal & replacement of cracked concrete panels in progress.
♦ Operating the street sweeper at various locations and the Airport
♦ Grading of Lake area roads
♦ Cleaning ditches of excess dirt buildup at various locations
Traffic Control:
♦ Running barricade list daily and checking/repairing type I & III barricades that come in from the field and setting up work zones as requested
PLANNING & COMMUNITY DEVELOPMENT/Justin Erickson, Director
♦ Staff coordinated with OBU for the Serve Shawnee event, which included paint projects downtown.
♦ Staff attended and prepared for various meetings.
♦ Staff met with development interests working on a variety of projects around the City.
♦ Building inspections division completed their review of two significant new development projects in the City.
♦ Staff worked on grant opportunities and applications.
Community Development:
♦ SURA processed an application under their demolition program.
♦ SURA continues to be very busy with several new residential construction projects.
UTILITY DEPARTMENT/Jim Bierd, Director
Water Treatment Plant: (Staff of 10)
♦ Average production for last week was *MGD—5.369 compared to *MGD—5.451 last week.
♦ We performed routine testing, cleaning, and maintenance.
♦ All sampling has been done for the month and the results are still looking good.
*MGD: Million Gallons Daily
Southside Wastewater Treatment Plant: (Staff of 7)
♦ Flows averaged *MGD—1.312 **BOD—12 mg/l ***TSS—8 mg/l
♦ Cleaned filters, washed weirs, mowed, did regular maintenance on the plant and equipment.
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Northside Wastewater Treatment Plant: (Staff of 6)
♦ Flows averaged *MGD—1.306 **BOD—2.0 mg/l ***TSS—2.5 mg/l
♦ 378,000 gallons of biosolids have been hauled so far this month.
♦ Drying beds are cleaned out, and the sludge is hauled off.
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Water Distribution: (Staff of 9)
♦ 138 service calls, 27 leak checks, 3 reset water meters, and 67 water/sewer line locates
♦ Replaced/Repaired 10 Fire Hydrants; replaced three (3) broken cut-offs; replaced two (2) meter tiles
♦ Repaired service at 1412 N. Market
Wastewater Collection: (staff of 7)
♦ Sewer Main flushed—5,850 ft. Flushed (year to date)—488,806 ft.
♦ Sewer Lines checked—16, Service Calls—41, Emergency Sewer Calls—3
♦ All Lift Stations are operating well, box bladed the gravel road to the Country Club Lift, and mowed all water towers and lift stations
♦ Root sawed 700 feet of sewer line
♦ Ran camera through a sewer line at 610 N. Harrison, found no problems
♦ Raised five (5) manholes on West Franklin
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Interim Director of Operations
Parks Maintenance Division:
♦ Working camping permits every day at Shawnee Lake
♦ Mowing and weed eating in all City parks
♦ Down three (3) employees in Operations/Parks
Upcoming Events:
● OBU Saturday in the Park/Woodland Veterans Park: Sat., August 28 from 9:00 am to midnight
● Festival in the Park/Boy Scout Park: Sat., September 25 from noon to 4:00 pm
● Hallelujah Night/Woodland Veterans Park: Sat., October 30 from 2:00 pm to 10:00 pm
Cemetery Division:
♦ Mowing, weed eating, filling in sunken graves, and preparing interments as needed.
♦ No funerals this week
Central Garage:
♦ 22 units in last week with 34 total repairs
♦ Fleet Fuel usage report for August 9 -15 = $6,963.97
Parks/Cemetery/Equipment Services (continued)
Building Maintenance:
♦ General custodial work and minor repair
♦ Monitoring equipment for AC cooling tower at City Hall will be installed
AIRPORT/Rex Hennen, Assistant Airport Manager
♦ Terminal Project:
● Building pad area has been staked and cut to grade
● Base materials and compaction requirements have been given to the contractor by the structural engineer
● Base compaction for slab scheduled to begin this week
● Furniture/equipment has been moved and is in storage in the Army Reserve building
♦ Hangar 13 Renovation:
● Hangar floor is being prepped for epoxy coating
● GCTC construction class will be building a new ADA compliant entrance deck to the office area of the building.
♦ Parallel Taxiway Project:
● City Commission awarded the project to Haskell Lemon in the amount of $2,996,187.00 at the August 16, 2010 Commission Meeting.
● A change order reducing the contract amount by $433,072.00 in order to bring the project costs down to available federal grant funding.
● Oklahoma Aeronautic Commission approved their portion of the funding for the project during their August 12, 2010 meeting.
♦ The Federal Aviation Administration grant application has been completed and submitted.
♦ Airport Advisory Board:
● Shawnee Regional Airport Marketing Plan: Staff scheduled to meet with AAB committees on August 25th to begin process of a marketing plan for the airport.
MUNICIPAL COURT/UTILITY BILLING/CITY CLERK’S OFFICE/Phyllis Loftis, City Clerk
No report, Phyllis was out of the office last week.
HUMAN RESOURCES/Tammy Johnson, Interim HR Director
♦ Processing evaluations/PAA’s for status changes of employees/insurance status changes/retirements/ resignations/monthly reports for workman’s comp
♦ Updating/maintaining employee records for insurance, and other routine HR duties
♦ Processing new employee insurance/retirement/new hire paperwork
♦ Updating EEOP Policy
♦ Conducting interviews for open positions
♦ Begin transition to Claims Indemnity Service-TPA-New claims as of 7/1/2010, all claims as if 9/1/10 beginning to receive claims data
♦ Review and attend WC case proceedings
♦ Observe crews in the field for safe work procedures
FINANCE DEPARTMENT/Cynthia Sementelli, Finance Director
Finance Department:
♦ Continue to work on year - end audit; Met with BancFirst; Attended seminar on TIFS
♦ Meet with OMRF to discuss pension
INFORMATION SYSTEMS/Stephen Nolen, CIO
Information Systems:
♦ Participated in Unemployment hearing with employee computer activity information
♦ Vendor Upgraded City Wide Access Control system to new version – several issues extended the time on this project
♦ Processed 08/02 and 08/16 City Commission video archive
♦ Received IT equipment related to Sand Springs FBO closure – will be inventoried and serviced as needed
♦ AgendaQuick agenda automation solution installation began
♦ 10mb Internet outage on Friday resulted in outbound downtime
♦ Replacement of OLETS printer cartridge off hours
♦ Continued issues with secondary firewall
♦ Scheduled replacements of misc equipment services and Utility Director systems
♦ Equipment collection for Police credit card processing and other equipment orders completed
EXPOSITION CENTER/Mike Jackson, Operations Manager
♦ Events Held from August 16 – 24, 2010:
● LEPC Meeting, Aug. 18, 2010
● ABRA State Finals, Aug. 20-22, 2010
● Oklahoma Junior High Rodeo, Aug. 20-22, 2010
● SC&CDA Board Meeting, Aug. 19, 2010
♦ Sent out proposal to host Country Club RV Rally in May 2011, this would consist of approximately 150-200 rigs for 5 days.
FIRE DEPARTMENT/Jimmy Gibson, Chief
Suppression:
♦ Responded to 90 emergency calls. Breakdown as follows: Fires12, Rescue/Emergency Medical Calls59, Hazardous Condition Calls1, Service Calls5, Good Intent Calls6, False Alarms5
Prevention:
♦ Requested/ Administrative Inspections:
● Sonic, 2131 N. Kickapoo
● Cazadorez, 3100 N. Harrison
● Van’s, 3815 N. Harrison
● Billy Boy, 120 W. MacArthur
● Paul’s Place, 120 W. MacArthur
● Boomarang, 2800 N. Kickapoo
● Chicago Street, 2603 N. Kickapoo
● Chandler and Associates, 316 N. Broadway, Suite G
● Don Miquel’s, 2122 N. Kickapoo
♦ Follow-up Inspections:
● Robb’s Smokehouse, 2321 N. Kickapoo
● Carl’s Jr., 2333 N. Harrison
● Golden Corral, 2513 N. Harrison
● Chicago Street, 2603 N. Kickapoo
● Arby’s, 1801 N. Kickapoo
● Pizza Hut, 2206 N. Kickapoo
♦ Public Education:
● St. Gregory’s University, RA in-service
♦ Training:
● Firearms training and qualification at SPD Gun Range
EMERGENCY MANAGEMENT/Don Lynch, Director
♦ The claim for debris removal in Shawnee was received and processed. Debris removal around the Twin Lakes ended.
♦ Director completed the “Communications Unit Leader Train the Trainer” Course on Tuesday morning.
♦ Director chaired the Central Oklahoma urban Area Security initiative meeting on Tuesday afternoon and attended the budget subcommittee meeting following.
♦ Staff participated in the Local Emergency Planning Committee meeting on Wednesday. The LEPC will have a booth at the Pott. Co. Fair to provide safety information to the public as part of its outreach activities. They also voted to hire an intern who will work in our department to update the site-specific appendices required under SARA Title III.
♦ Communications Technician installed radio and emergency equipment in Wes Watkins Lake Patrol boat.
♦ Director participated in the OKWIN system owners conference call on Friday morning. Applications were approved for Cedar County FD (Cleveland County) and Lincoln County Emergency Management to join the system.
♦ Activities Scheduled for the week of August 22-28, 2010
● EM Technician will continue working with FEMA/State officials on preparation of Project Worksheets for Disaster 1917.
● Staff will meet on Tuesday with Police Chief and a potential architectural firm to discuss process for development of plans for new Police Station and subsequent remodel of City Hall basement.
● Director has a sales call with Pictometry imaging on Tuesday.
● Director has a meeting of the State Interoperability Governening Board SOP Development Committee on Thursday morning in OKC.
POLICE DEPARTMENT/Russ Frantz, Chief
♦ Dunbar Heights Community Clean Up Day was a success–area along Bluff Street looks much better
♦ Barricaded subject at 22 E Kirk ended well – Subject was EOD to Red Rock in Norman
♦ Assisted Pott. County Sheriff’s office with a deputy shooting
♦ Assisted Pott. County Sheriff’s office with double homicide
♦ Lake Patrol Operations continue
Staff:
♦ Police New Hire applicant will start 26 August / still looking for more applicants
♦ 54 Police Positions / 5 open (2 frozen for budget concerns) / 6 not available for service / 43 officers available for service
♦ 12 Dispatch positions /1 open position/1 frozen for budget concerns /1 on extended leave / 9 available for service
♦ 4 Animal Control Positions / 1 opening / 3 available for service
CID:
♦ 22 reports sent to Detectives – 7 cases assigned for follow up
♦ Detectives arrested six subjects /and or charges sent to DA’s Office
♦ Detectives worked two juvenile runaway cases and assisted Pott. County Sheriff’s office on stolen property cases
8/18/2010 Project 114, as it is called, a wonderful renovation and improvement project in downtown Shawnee, was recently covered on the Preservation Oklahoma website. Project 114 continues to progress and will soon be open to the public.
Mr. Davidson, I apologize for the issues you have had in your trash service. If the problems have not been resolved, please try your contacts again. It is very busy here in the city and sometimes we are unable to come to the phone, if you leave a message, we will get back with you as soon as possible. 7/7/2010 2:32:04 PM
Paul Davidson said...
I know how Johanna feels. Our trash should have been picked up yesterday but wasn't nor today. I still have only an Allied Waste cart, which is full as I don't have a Central Disposal cart. I called Central Disposal, but you can only get the answering machine and it is full. Calling Greg Price ony gets the answering machine. I tried the number on the bill, and was put on hold (gave up after 18 mins) as only one person in the office and 15 people waiting in line. To make it worse this is a three day weekend so no help until Tuesday. So I'll just leave my full Allied cart out by the street. How do I get a new cart and get my trash picked up? 7/2/2010 3:46:57 PM
Greg Price said...
Johanna, we apologize for the inconvenience, there are always things that may not go as planned during a huge transition like this, we are trying to handle each event in a timely manner. Allied Waste is trying to get caught up on picking up their polycarts, if yours has not been picked up you can call 275-9062 and they will put you on their list of missed pickups, if you are not already on there. For your polycart you can contact Central Disposal at 275-5854 and they should get it out to you directly. If you still do not get results, please contact me at 878-1662. 7/2/2010 2:47:54 PM
Johanna said...
It is now July 2, 2010 and the old green polycart is sitting out at the curb (Allied) and the blue polycart has not been delivered (Central). We were told to call on Wed the 30th if we had not gotten it by then and we did that. We called again this morning and were told we would have to call Central ourselves. This seems very poorly managed. I have some pretty rank smelling trash and have company coming this weekend. Just venting. 7/2/2010 12:31:42 PM
NEW WARRANT HOTLINE!
4/15/2010 In an attempt to help achieve either the payment of fines or arrest of individuals with warrants, the City of Shawnee has established an anonymous warrant hotline.
This is a 24-hour phone line that citizens may use to leave information on the whereabouts of any person known to have outstanding warrants. If you have any information, of any kind, regarding a person or persons with warrants and you want to leave an anonymous message, you may do so by calling (405)878-1621.
Further, if you are in need of more direct assistance regarding individuals with warrants, you may contact the Marshal of the Municipal Court for the City of Shawnee by calling (405)919-3346.
This hotline, as well as the contact number for the Marshal, are non-emergency numbers only. If you have any type of emergency you should always dial 911.
If you're thinking about starting a construction project, be sure to check on the necessary permits and licenses. Call the
Code Enforcement Division at
405-878-1666 if you have questions regarding City Building Codes. Zoning issues are handled by the
Community Development Division
Building Permits and Licenses
If you’re thinking about starting a construction project, be sure to check on
the necessary permits and licenses. You can download a permit application
at Building Permits and Licenses
or call 405-878-1666 if you have any questions.
Residential or "Garage" Sales require a permit too. The cost is $10.00 for a
2 day permit and you are allowed 3 sales a year. The price includes 3 signs.
They can be obtained at 222 N Broadway and you can call 405-878-1616
if you have any questions.
Your sale will be
Listed Here for free as well.
The City issues numerous other permits and licenses. If in doubt,
call the Planning and Building Department at one of the above numbers.
When you need information about City Services or want to report high grass and weeds, inoperative cars, derelict cars, or vacant buildings, call the
Action Center at 405-878-1602.
Several assistance programs are available to help ensure that our citizens are able to afford quality housing. The City's
CDBG Urban Renewal Office administers loan and grant programs for emergency repairs and home improvement.
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