City of Shawnee
Job Opening


Job TitleLegal Assistant
DepartmentCity Attorney
Date Posted7/10/2013
Posting Expires7/22/2013
Job DescriptionCity of Shawnee
Job Description

JOB TITLE: Legal Assistant FLSA: Non-exempt
DEPARTMENT: City Attorney PAY RANGE: 33K – 44k
ACCOUNTABLE TO: City Attorney

PRIMARY OBJECTIVE OF POSITION:
Under the general supervision of the City Attorney, performs difficult and complex clerical,administrative and legal assignments. Entails performing a wide variety of such tasks with minimal direction, although work is normally subject to review for conformity with established
policies and procedures. Also involves extensive contact in person or by phone with the general public, public officials and civic leaders.


• Physical requirements include walking, bending, stooping, prolonged sitting, and lifting up to 10#s (greater with assistance).

• Demonstrated experience in spelling and proper use of grammar

• Knowledge of legal terminology

• Able to perform all tasks with high degree of accuracy

• Able to think critically, plan and direct own work

• Able to communicate orally and in writing with others

• Able to relate well with public

• Able to maintain confidentiality

MAJOR AREA OF ACCOUNTABILITY AND PERFORMANCE:

• Prepares reports and documentation related to the operations of the City Attorney’s office, Municipal Court and others connected with a wide variety of legal proceedings.

• Types and helps compose contracts, ordinances, resolutions and bond documentation.

• Performs other administrative tasks including maintaining work schedules and appointment calendars for the City Attorney and Assistant City Attorney.

• Keeps track of legal deadlines.

• Maintains a computerized filing system.

• Prepares correspondence, memoranda, reports and other such material.

• Receives and screens telephone calls.

• Organizes records.

• Reviews, prepares payment documentation and maintains files on claims.

• Acts as receptionist for visitors to the department.
Prepares and monitors budget, issues purchase orders and payment
Assists City Attorney in prosecution in Municipal Court
Performs legal research

SUPERVISION - RESPONSIBILITY FOR WORK OF OTHERS: None required.

EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS:

Education/Training:
*Equivalent to undergraduate degree in public administration, human relations, business administration, communications or closely related field

*Type at 50 WPM or greater

*Experience with word processing, spread sheets, power point applications

Experience:
A minimum of two years previous experience in legal research, legal report writing, preparation of ordinances, or other aspects of law or closely related field.

EXAMPLES OF PERFORMANCE CRITERIA AND EXPECTATION:

Must be able to work with confidential matters

Has the ability to type with accuracy

Pays heed to details

Contacts with elected officials, fellow employees and the public are constant and involve communication of complex information requiring tact and diplomacy

Must be able to work independently following minimal oral or written instruction

Performs other duties as directed

Reasonable accommodations may be made to enable individuals with disabilities to perform any non-essential functions.