Date: 8/4/2008Board: City CommissionDocumentType: MinutesWeb Posted: 8/19/2008 8:41:47 AM
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BOARD OF CITY COMMISSIONERS PROCEEDINGS

AUGUST 4, 2008 AT 6:30 P.M.

The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, August 4, 2008 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mills presided and called the meeting to order. Upon roll call, the following members were in attendance.

Chuck Mills
Mayor

Pam Stephens Tom Schrzan
Commissioner Ward 1-Vice Mayor Commissioner Ward 2

Marva O’Neal Billy Collier
Commissioner Ward 3 Commissioner Ward 4

Linda Peterson Carl Holt
Commissioner Ward 5 Commissioner Ward 6

ABSENT: NONE

INVOCATION REV. LARRY SPARKS
NEW BEGINNINGS CHURCH

FLAG SALUTE

AGENDA ITEM NO. 1: Consider approval of Agenda:

A motion was made by Commissioner Peterson, seconded by Commissioner Holt, to approve Agenda as presented. Motion carried 7-0.

AYE: Peterson, Holt, Stephens, Schrzan, O’Neal, Mills, Collier
NAY: None


AGENDA ITEM NO. 2: Consider approval of Consent Agenda:

a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 5.

b. Minutes from the July 21, 2008 meeting.

c. Transfer of Budget Between Projects – Shawnee Municipal Authority Fund 301 – Uniform Expense.

d. Acknowledge the following reports and minutes:

• Traffic Commission minutes from June 24, 2008
• Shawnee Civic and Cultural Development Authority minutes from June 19 and June 27, 2008
• Airport Advisory Board minutes from June 18, 2008
• License Payment report from October 1, 2007 through June 30, 2008
• Project Payment report from October 1, 2007 through June 30, 2008

e. Lakesite Lease Renewals:

• Lot 3 Damron Tract, 33707 Belcher Rd
G. and L. Newman
• Lot 8 Belcher Tract, 15509 Nickens Rd
J. and Y. Latta
• Lot 9 Belcher Tract, 15605 Nickens Rd
P. Cunningham and E. Hall
• Lot 12 Eckel Tract, 15105 Eckel Rd
R. and P. Downey

f. Approve Traffic Commission recommendations from July 22, 2008 meeting.

A. Consideration of request from Citizen Potawatomie Nation, 1601 South Gordon Cooper Drive, Shawnee, OK 74801, to pay for the monthly electrical charges for all street lights on Gordon Cooper Drive south of the river bridge to Hardesty. Road

RECOMMENDATION: Board recommends approval of the request of John Barrett with Citizen Potawatomi Nation for the City of Shawnee to pay OG&E for the street lights on Gordon Cooper Drive from the river bridge south to approximately Unity South and on Hardesty Road from Gordon Cooper Drive to Highway 177 and Citizen Potawatomi Nation will reimburse the City for the City’s actual cost. The estimated reimbursement amount at the time of the meeting was $530 per month.

B. Consideration of request from Shawnee Milling Company, P.O. Box 1567, Shawnee, OK 74801, to pay for the monthly electrical charges for having a street light placed by OG&E at the following locations:

1. In the 700 block alley between Chapman and Pottenger
2. In the alley in the 800 block between Bell and Union

RECOMMENDATION: Board recommends approval of a street light installed in the 700 block alley of Hayes between Chapman and Pottenger. Both items were determined to be the same location.

g. Mayor’s appointment of Mr. Toby Blaylock to the Zoning Board of Adjustment, term to expire 6/1/11.

h. Authorize staff to purchase from state contract four vehicles (3 Crown Victoria’s at a cost of $89,961 and 1 Chevrolet Silverado extended cab 4 wheel drive pickup at a cost of $24,530) which have been budgeted in account #301-5-0620-5450.

Before voting on the Consent Agenda, it was requested that Agenda Item No. 2(f -A, and f-B), be pulled for separate consideration.
A motion was made by Commissioner Schrzan, seconded by Commissioner Collier, to approve Consent Agenda Item No. 2 (a-h), less (f-A) and (f-B). Motion carried 7-0.

AYE: Schrzan, Collier, Peterson, Holt, Stephens, O’Neal, Mills
NAY: None


Under Agenda Item No. 2 (f-A) in regards to the request from Citizen Potawatomie Nation to pay for the monthly electrical charges for all street lights on Gordon Cooper Drive south of the river bridge to Hardesty Road. John Krywicki reported that some of the lights were in the City of Shawnee Right of Way and some were not. The Citizen Potawatomi Nation has offered to reimburse the City of Shawnee for the actual cost of the lights.

A motion was made by Commissioner Peterson, seconded by Commissioner Holt, to approve Mr. Barrett’s offer to reimburse the City of Shawnee for actual expenses for street lights on Gordon Cooper Drive south of the North Canadian River and on Hardesty Road from Gordon Cooper Drive to Highway 177. Motion carried 7-0.

AYE: Peterson, Holt, Stephens, Schrzan, O’Neal, Mills, Collier
NAY: None

Under Agenda Item No. 2 (f-B) regarding the request from Shawnee Milling Company for the City of Shawnee to pay the monthly electrical charges for having a street light placed by OG&E at the 700 block alley between Chapman and Pottenger. Commission O’Neal wanted to be clear that the City of Shawnee would be paying the charge and not Shawnee Milling Company.

A motion was made by Commissioner O’Neal, seconded by Commissioner Schrzan, to approve recommendation. Motion carried 7-0.

AYE: O’Neal, Schrzan, Mills, Collier, Peterson, Holt, Stephens
NAY: None

AGENDA ITEM NO. 3: Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)

Marion McMillan, representing the Shawnee Economic Development Foundation, reported that Kasey Moran, who was chosen as the new Executive Director, has decided not to come to Shawnee. The SEDF board will meet to determine the next step in selecting a new candidate for Executive Director. He also requested the previous funding formula to remain for July, August, and September and funding, with the increase, be suspended until the new director is in place.

Arnold Davis thanked the mayor and commissioners for their service and encouraged them to become involved with the Oklahoma Municipal League. He would like to see more progress on the Veterans’ Park, perhaps using any excess funds from the Centennial Commission toward this project. Mr. Davis would like for the commission to expedite the hiring of a city manager and would hope it was someone from Oklahoma.

Jim Sims stated Mike Cox, Code Enforcement Officer, had taken extra responsibility and worked on a grievance procedure. He also presented envelopes to the commission and city attorney with a statement that the street project on Broadway does not meet ADA spec’s.

AGENDA ITEM NO. 4: Consider acceptance of water, sanitary sewer, and paving/drainage improvements for the Windmill Ridge West, Phase III and placing maintenance bonds into affect.

A motion was made by Commissioner Collier, seconded by Commissioner Schrzan, to approve the acceptance of water, sanitary sewer, and paving/drainage improvements for the Windmill Ridge West, Phase III and placing maintenance bonds into effect. Motion carried 7-0.

AYE: Collier, Schrzan, O’Neal, Mills, Peterson, Holt, Stephens
NAY: None

AGENDA ITEM NO. 5: Consider Bids:

Two bids were received and read into record.
a. Repair of Outfall Line – Southside Plant (Open)

BIDDER AMOUNT

Krapff-Reynolds Const. Co
Oklahoma City, OK Base $47,158.00
Alt. $124,830.00

Urban Contractors, Inc.
Oklahoma City, OK Base $26,234.00
Alt. $92,734.00

A motion was made by Commissioner Holt, seconded by Commissioner O’Neal, to defer bids for Repair of Outfall Line – Southside Plant to staff for review and recommendation at the next City Commission meeting. Motion carried 7-0.

AYE: Holt, O’Neal, Mills, Collier, Peterson, Stephens, Schrzan
NAY: None

AGENDA ITEM NO. 6: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)

There was no New Business.

AGENDA ITEM NO. 7: Administrative Reports

John Krywicki, City Engineer, reported on a resolution to the drainage problem into Enchanted Gardens Addition from the Immanual Baptist Church new construction. The church has agreed to build a berm and the city has agreed to maintain the drainage ditches in the right of way. This should take care of the problem with water backing up onto property on Lily Valley.

Mr. Krywicki reported there had been some asphalt amounts not used on some of the projects awarded to T.J. Campbell and this was used to pave MacArthur from Harrison to Bryan. The street project on Broadway should take at least two more weeks, the old trolley car tracks under the pavement are being removed.

Mr. Krywicki also addressed Mr. Sims earlier comments. The spec’s he spoke of are the ADA spec’s.


AGENDA ITEM NO. 8: Commissioners Comments

There were no Commissioners Comments.

AGENDA ITEM NO. 9: Adjournment

There being no further business to be considered, a motion was made by Commissioner Schrzan, seconded by Commissioner Collier, that the meeting be adjourned. Motion carried 7-0. (7:03 p.m.)

AYE: Schrzan, Collier, Peterson, Holt, Stephens, O’Neal, Mills
NAY: None


_________________________
CHUCK MILLS,
MAYOR

(SEAL)


ATTEST:

DONNA MAYO,
ACTING CITY CLERK


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