Date: 2/23/2010Board: City CommissionDocumentType: MinutesWeb Posted: 3/2/2010 9:27:43 AM
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BOARD OF CITY COMMISSIONERS PROCEEDINGS
SPECIAL CALLED SESSION
February 23, 2010 AT 6:30 P.M.

The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Special Called Session in the Grove School Gymnasium, 2800 N. Bryan, Shawnee, Oklahoma, Tuesday, February 23, 2010 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Vice Mayor Stephens presided and called the meeting to order. Upon roll call, the following members were in attendance.

ABSENT
Mayor

Pam Stephens Frank Sims
Commissioner Ward 1-Vice Mayor Commissioner Ward 2

James Harrod Billy J. Collier
Commissioner Ward 3 Commissioner Ward 4

John Winterringer Carl Holt
Commissioner Ward 5 Commissioner Ward 6


ABSENT: Peterson, Harrod

Others in attendance were city staff, City Manager Brian McDougal, City Clerk Phyllis Loftis, City Attorney John Canavan, Community Development Director Justin Erickson, City Engineer John Krywicki, Assistant City Engineer Michael Ludi.

The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:













NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA

TO THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA:

You and each of you are hereby notified that by virtue of a call issued by me on this 16th day of February, 2010, a Special Called Session will be held of the Board of Commissioners of the City of Shawnee, Oklahoma in the Grove School Gymnasium, 2800 N. Bryan, Shawnee, Oklahoma at 6:30 p.m. on February 23, 2010, and you are hereby notified to be present at said meeting.

The purpose of said meeting will be to convene a Public Hearing to discuss Interstate 40 interchange(s), located between Acme Road, mile marker 183 and Bryan Street, mile marker 187.
Witness my hand this 16th day of February, 2010.

(SEAL)

ATTEST:


s/s Phyllis Loftis s/s Brian McDougal
PHYLLIS LOFTIS BRIAN MCDOUGAL
CITY CLERK CITY MANAGER



















STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.

I received this notice on the 16th day of February, 2010 at 4:55 o’clock p.m., and executed the same by delivering a true and correct copy thereof to the Mayor and to each of the Commissioners of the Board of City Commissioners for the City of Shawnee, Oklahoma as follows:

I delivered a true and correct copy to Mayor Peterson
in person at ______ o’clock ___.m. on ________________________________________

I delivered a true and correct copy to Commissioner Frank Sims
in person at 6:08 o’clock p.m. on February 16, 2010

I delivered a true and correct copy to Commissioner Carl Holt
in person at 6:14 o’clock p.m. on February 16, 2010

I delivered a true and correct copy to Commissioner Pamela Snider Stephens
in person at 6:20 o’clock p.m. on February 16, 2010

I delivered a true and correct copy to Commissioner Billy Collier
in person at 6:25 o’clock p.m. on February 16, 2010

I delivered a true and correct copy to Commissioner John Winterringer
in person at 6:27 o’clock p.m. on February 16, 2010

I delivered a true and correct copy to Commissioner _____________________________
In person at _____o’clock ___.m on __________________________________________

Mayor/Commissioner(s) Mayor Peterson and Commissioner Harrod
could not be found in the City of Shawnee, Oklahoma on February 16, 2010


s/s Phyllis Loftis
City Clerk



CALL FOR SPECIAL SESSION OF THE SHAWNEE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 23RD DAY OF FEBRUARY, 2010 AT 6:30 O’CLOCK P.M. AT THE GROVE SCHOOL GYMNASIUM, 2800 N. BRYAN, SHAWNEE, OKLAHOMA. THE PURPOSE OF SAID MEETING WILL BE TO CONVENE A PUBLIC HEARING TO DISCUSS INTERSTATE 40 INTERCHANGE(S) LOCATED BETWEEN ACME ROAD, MILE MARKER 183 AND BRYAN STREET, MILE MARKER 187.
By virtue of the authority vested in me by Section 4, Article IV of the Charter of the City of Shawnee, Oklahoma, a Special Session of the Board of City Commissioners of the City of Shawnee, Oklahoma is hereby called to meet in the Grove School Gymnasium, 2800 N. Bryan, Shawnee, Oklahoma at 6:30 p.m. on February 23, 2010, to convene a Public Hearing to discuss Interstate 40 interchange(s), located between Acme Road, mile marker 183 and Bryan Street, mile marker 187.

Witness my hand this 16th day of February, 2010.


s/s Brian McDougal
BRIAN MCDOUGAL
CITY MANAGER
(SEAL)

ATTEST:

s/s Phyllis Loftis
PHYLLIS LOFTIS, CITY CLERK

CALL TO ORDER:

Ronnye Perry Sharpe moderated the public hearing and welcomed guest. She invited public comments and stated this forum was citizens’ opportunity to let Commissioners know their feelings on this subject. Ms. Sharpe also expressed the Mayor Peterson’s regret in not being able to attend this meeting due to an out-of-state family illness.

DECLARATION OF A QUORUM: Roll was called with six Commissioners present and a quorum was declared.

Vice Mayor Pam Stephens also spoke briefly welcoming citizens and stressing the importance of public input in assisting the Commission in making this decision.
City Engineer John Krywicki addressed those in attendance and gave a brief history of the project. He noted that the area of Bryan Street and Interstate 40 was not located in city limits at this time and would not have to be annexed for the interchange to be built. However, any businesses or residences that are built in this area would have to agree to annexation before city services would be provided. Mr. Krywicki invited citizens to view several enlarged photographs of the subject area located in the lobby of the school.

AGENDA ITEM NO. 1: Convene Public Hearing to discuss Interstate 40 interchange(s), located between Acme Road, mile marker 183 and Bryan Street, mile marker 187.
Those citizens in attendance that spoke regarding the proposed interchange at Bryan Street and Interstate 40 are as follows:

Chris Silvia 1908 Keller Place
Sherry Lankford 2201 Bryant Via
Suzanne Maltos 1806 Henson Court
Johnny Cullison 9 Oakridge
Jeremy Fowler-Lindemulder 5502 Gemini
Michael Cline 5902 Mason Drive
Jerry O’Connor 5 Crown Point
Mike McCawley 2309 Libra Street
Terri Pickering 5504 N. Bryan
Steve Smith 499 Hardesty Dr.
C.J. Sauer 5602 Aquarius
Crystal Sauer 5602 Aquarius
Richard Finley 5 Country Club
Robin Leird 43802 45th Street
Millie Hollliman Tecumseh (owns property affected by interchange)
Karen Fowler-Lindemulder 5502 Gemini
Scott McDonnell 5200 N. Bryan
Tommy Taron 15804 Brangus Road\
Chris Clark 608 Pool Place
Kathy West 5602 N. Bryan
Ron Taffe 47 Cherokee
Thurston Munn 2201 Dukes Realm
Michael Zientek 5502 Aquarius
Johnny Cathy 11 Cedar Creek
David Denton 1601 N. Bryan
Andrea Marsh 5609 Gemini
Paul Tomlin 2 Briarwood
Shawna Turner 15 Kaross Road
Steve Semtner 103 Ashley Drive
Truman Carter 43604 McArthur

AGENDA ITEM NO. 2: Adjournment

There being no further business to come before the meeting, a motion was made by Commissioner Sims, seconded by Vice Mayor Stephens, that the meeting be adjourned. Motion carried 6-0. (8:00 p.m.)

AYE: Sims, Stephens, Collier, Holt, Harrod, Winterringer
NAY: None
________________________
PAMELA STEPHENS,
VICE MAYOR
(SEAL)
ATTEST:

______________________________
PHYLLIS LOFTIS, CITY CLERK





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