BOARD OF CITY COMMISSIONERS PROCEEDINGS
MARCH 1, 2010 AT 6:30 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, March 1, 2010 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Peterson presided and called the meeting to order. Upon roll call, the following members were in attendance.
Pam Stephens Frank Sims
Commissioner Ward 1-Vice Mayor Commissioner Ward 2
James Harrod Billy Collier
Commissioner Ward 3 Commissioner Ward 4
John Winterringer Carl Holt
Commissioner Ward 5 Commissioner Ward 6
INVOCATION RAY BELFORD
FIRST CHRISTIAN CHURCH
AGENDA ITEM NO. 1: Consider approval of Agenda:
A motion was made by Commissioner Harrod, seconded by Commissioner Collier, to approve Agenda. Motion carried 7-0.
AGENDA ITEM NO. 2: Consider approval of Consent Agenda:
a. Minutes from the February 16, 2010 meeting and the February 23, 2010 meeting.
b. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Karen Harms.
c. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Randy Ballard.
It was requested that Consent Agenda Item No. 2(a) be pulled for separate consideration.
A motion was made by Commissioner Harrod, seconded by Commissioner Collier, to approve Consent Agenda Item No. 2(b-c), less (a), as presented. Motion carried 7-0.
The minutes from the February 16, 2010 meeting were pulled from the Consent Agenda because both Mayor Peterson and Commissioner Harrod were not present at the February 16th meeting.
A motion was made by Vice Mayor Stephens, seconded by Commissioner Holt, that Consent Agenda Item 2(a), February 16, 2010 meeting minutes be approved. Motion carried 5-0-2.
AGENDA ITEM NO. 3: Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
Joe Hall, 1513 Mesa Verde, spoke in opposition of the Bryan Street interchange. Grace Shiles, 1505 N. Market, favored the interchange, stating that the opportunity for such a project would never be presented again. Scott McDonnell, 5200 N. Bryan, whose property will be directly impacted by the proposed interchange, stated he was not completely opposed to the project, but asked that if the project is approved the Oklahoma Department of Transportation not condemn his entire eight acres.
AGENDA ITEM NO. 4: City Manager’s Presentation of Employee of the Month to Susan Serena, Customer Service, Utility Billing.
City Manager Brian McDougal presented a plaque and certificate to Susan Serena, Customer Service Utility Billing Clerk, as the March employee of the month in recognition of her excellent service and dedication to the City of Shawnee.
Ms. Serena was present to accept.
AGENDA ITEM NO. 5: Mayor’s Proclamation:
“Water Conservation Week”
March 6-13, 2010
(accepted by Shawna Turner)
AGENDA ITEM NO. 6: Presentation by Dr. Damian Adams regarding water saving techniques for municipal water suppliers.
Dr. Adams provided a brief overview of the alternative water conservations tools that could be implemented by a community water system. He focused on price-based conservation and non-price conservation methods. Both include mandatory and voluntary watering restrictions, xeriscaping, rebates and retrofits for faucets and appliances, education and awareness campaigns, leak detection, water budgets and audits, and other tools that have been implemented throughout the US.
AGENDA ITEM NO. 7: Consider agreement for the Sub-Grant of Emergency Management Performance Grant Funds with the Oklahoma Department of Emergency Management.
A motion was made by Vice Mayor Stephens, seconded by Commissioner Holt, to approve the agreement for the Sub-Grant of Emergency Management Performance Grant Funds with the Oklahoma Department of Emergency Management. Motion carried 7-0.
AGENDA ITEM NO. 8: Consider a resolution of support to the Oklahoma Department of Transportation for the placement of an interchange/exit at the I-40 and Bryan Street junction.
Mayor Linda Peterson explained that an updated version of this resolution has been supplied for Commissioners’ review at this meeting. The updated resolution contains slight differences from the resolution included in the agenda packet which were explained by the Mayor.
Vice Mayor Stephens, Commissioner Sims and Commissioner Holt all thanked citizens for their input in this matter. All were impressed with the number of citizens that came to the public hearing at Grove School and expressed appreciation for all the phone calls, emails and other contacts from interested parties.
Commissioner Sims stated this has been a very difficult decision for him and feels that both sides have compelling arguments. He does not think that two-laning the road between 45th Street and the Interstate will be adequate and, therefore, costs will be significantly higher to four-lane Bryan Street, increase signalization and make improvements at both 45th and MacArthur streets than the $930,000 quoted. However, Commissioner Sims conceded that anytime you have an opportunity to have additional interstate access you should accept it. A motion was made by Commissioner Sims to approve the updated resolution of support to the Oklahoma Department of Transportation for the placement of an interchange/exit at the I-40 and Bryan Street junction.
Commissioner Harrod stated that he had not wanted to consider the Bryan Street interchange resolution until after Acme Road and Leo Street had been considered as well. He now believes that, at this time, inadequate traffic counts would not allow those other alternatives to be considered. Therefore, Commissioner Harrod seconded the motion made by Commissioner Sims.
Resolution No. 6380 was introduced and read aloud.
RESOLUTION NO. 6380 ENTITLED “A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, WHICH SUPPORTS THE CITY OF SHAWNEE’S EXISTING LONG RANGE PLANS THAT CALL FOR THE PLACEMENT OF AN INTERCHANGE/EXIT AT THE I-40 AND BRYAN STREET JUNCTION.”
AGENDA ITEM NO. 9: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
There was no New Business.
AGENDA ITEM NO. 10: Administrative Reports
Emergency Management Director Don Lynch reported on the Safe Communities award events being planned for April 17, 2010. He stated the more information would be forthcoming and invitations send regarding the event banquet.
He further reported that a Presidential Disaster Declaration had been issued for the Christmas Eve blizzard
Jim Bierd reported on the water line project, stating that the plans and specifications, as well as the application for the pumps and controls are approximately 90% complete.
AGENDA ITEM NO. 11: Consider an Executive Session to discuss status of Collective Bargaining Agreement with the IUPA, Local No. 3, for FY 2010-2011 as authorized by 25 O.S. §307(B)(2).
A motion was made by Commissioner Holt, seconded by Commissioner Collier, to enter into Executive Session to discuss status of Collective Bargaining Agreement with the IUPA, Local No. 3, for FY 2010-2011 as authorized by 25 O.S. §307(B)(2). Motion carried 7-0.
CITY COMMISSION NOW IN EXECUTIVE SESSION AT 7:38 P.M. WITH ALL COMMISSIONERS PRESENT
CITY COMMISSION RECONVENED AT 8:38 P.M. WITH ALL COMMISSIONERS PRESENT
AGENDA ITEM NO. 12: Consider matters discussed in Executive Session regarding status of Collective Bargaining Agreement with the IUPA, Local No. 3 for FY 2010-2011 as authorized by O.S. §307(B)(2).
Commission Sims stated that it is understood that the IUPA is offering to roll their current contract for FY 2010-11, as well as provide a Memorandum of Understanding regarding officer furloughs, however he still feels that the unions need to be looking at parody with other non-union employees. Therefore, there is no motion to accept the IUPA offer to roll the current contract or consider the acceptances of the MOU.
AGENDA ITEM NO. 13: Commissioners Comments
Commissioner Harrod would like to see the “Commissioners Comments” items moved ahead of executive session items on the agenda.
Commissioner Harrod also inquired about any agreed changes to the airport terminal building. City Manager McDougal stated that he hasn’t heard back from B & B Builders, but is confident that money can be saved.
Vice Mayor Stephens had questions regarding when the solid waste disposal bids would be opened. She was informed they would be opened at the March 15th meeting. She is trying to coordinate her schedule to allow for participation in the presentation and selection process. It was determined that a special called meeting may be needed to allow bidders to make presentations to the Commission.
Mayor Peterson requested that any additional questions or concerns regarding the Bryan Street/I-40 Interchange be directed to the City Manager, who can address them and/or relay them to the Commission for future action.
AGENDA ITEM NO. 14: Adjournment
There being no further business to be considered, a motion was made by Vice Mayor Stephens, seconded by Commissioner Harrod, that the meeting be adjourned. Motion carried 7-0. (8:55 p.m.)
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