Date: 5/23/2013Board: City CommissionDocumentType: MinutesWeb Posted: 6/11/2013 2:06:43 PM
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BOARD OF CITY COMMISSIONERS
CITY OF SHAWNEE
EMERGENCY CALLED SESSION
MAY 23, 2013

The Board of City Commissioners met in an Emergency Called Session at the Shawnee Commission Chambers at Shawnee City Hall, 16 W. 9th, Shawnee, Oklahoma, Wednesday, May 23, 2013 at 12:00 noon, pursuant to notice duly posted as prescribed by law. Mayor Mainord presided and called the meeting to order. Upon roll call, the following members were in attendance.

Wes Mainord
Chairman

Absent Linda Agee
Commissioner Ward 1 Commissioner Ward 2

James Harrod Absent
Commissioner Ward 3-Vice Mayor Commissioner Ward 4

John Winterringer Absent Commissioner Ward 5 Commissioner Ward 6

Absent: Stephens, Hall, Smith

The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:

NOTICE OF A CALLED EMERGENCY SESSION OF THE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA

TO THE CITY COMMISSION OF THE CITY OF SHAWNEE, OKLAHOMA:

You and each of you are hereby notified that by virtue of a call issued by me on this 22nd day of May, 2013, an Emergency Called Session will be held of the Board of Commissioners in the Shawnee Commission Chambers, 16 W. 9th, Shawnee, Oklahoma at 12:00 noon on May 23, 2013, and you are hereby notified to be present at said meeting.

The purpose of said meeting will be discussion, consideration and possible action on a resolution to access FEMA/Corps of Engineer emergency debris removal contract through Oklahoma Department of Emergency Management and discussion, consideration and possible action on a resolution authorizing city manager to declare items surplus and dispose of same.

(SEAL)

ATTEST:

s/s Donna Mayo s/s Brian McDougal
DONNA MAYO BRIAN MCDOUGAL
DEPUTY CITY CLERK CITY MANAGER


STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.

I received this notice on the 22nd day of May, 2013 at 3:30 o’clock p.m., and executed the same by delivering a true and correct copy thereof to each of the Commissioners of the City of Shawnee, Oklahoma as follows:

I delivered a true and correct copy to Mayor Wes Mainord
via e-mail at 4:31 o’clock p.m. on May 22, 2013

I delivered a true and correct copy to Commissioner Linda Agee
via e-mail at 4:31 o’clock p.m. on May 22, 2013

I delivered a true and correct copy to Commissioner John Winterringer via e-mail at 4:31 o’clock p.m. on May 22, 2013 but no response was received

I delivered a true and correct copy to Commissioner Steve Smith
via e-mail at 4:31 o’clock p.m. on May 22, 2013

I delivered a true and correct copy to Commissioner James Harrod
via e-mail at 4:31 o’clock p.m. on May 22, 2013


I delivered a true and correct copy to Commissioner Pam Stephens via e-mail at 4:31 o’clock p.m. on May 22, 2013 but no response was received

I delivered a true and correct copy to Commissioner Keith Hall via e-mail at 4:31 o’clock p.m. on May 22, 2013


s/s Donna Mayo
Deputy City Clerk


CALL FOR EMERGENCY SESSION OF THE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 23RD DAY OF MAY, 2013 AT 12:00 NOON AT THE SHAWNEE COMMISSION CHAMBERS, 16 W. NINTH, SHAWNEE, OKLAHOMA. THE PURPOSE OF SAID MEETING WILL BE DISCUSSION, CONSIDERATION AND POSSIBLE ACTION ON A RESOLUTION TO ACCESS FEMA/CORPS OF ENGINEER EMERGENCY DEBRIS REMOVAL CONTRACT THROUGH OKLAHOMA DEPARTMENT OF EMERGENCY MANAGEMENT AND DISCUSSION, CONSIDERATION AND POSSIBLE ACTION ON A RESOLUTION AUTHORIZING CITY MANAGER TO DECLARE ITEMS SURPLUS AND DISPOSE OF SAME.

BY VIRTUE OF THE AUTHORITY VESTED IN ME BY SECTION 4, ARTICLE IV OF THE CHARTER OF THE CITY OF SHAWNEE, OKLAHOMA, A SPECIAL SESSION OF THE BOARD OF CITY COMMISSIONERS, ARE HEREBY CALLED TO MEET AT THE CITY COMMISSION CHAMBERS, 16 W. 9TH, SHAWNEE, OKLAHOMA AT 12:00 NOON ON MAY 23, 2013, FOR DISCUSSION, CONSIDERATION AND POSSIBLE ACTION ON A RESOLUTION TO ACCESS FEMA/CORPS OF ENGINEER EMERGENCY DEBRIS REMOVAL CONTRACT THROUGH OKLAHOMA DEPARTMENT OF EMERGENCY MANAGEMENT AND DISCUSSION, CONSIDERATION AND POSSIBLE ACTION ON A RESOLUTION AUTHORIZING CITY MANAGER TO DECLARE ITEMS SURPLUS AND DISPOSE OF SAME.

Witness my hand this 22nd day of May, 2013.

s/s Brian McDougal
BRIAN MCDOUGAL
CITY MANAGER

(SEAL)

ATTEST:

s/s Donna Mayo
DONNA MAYO, DEPUTY CITY CLERK



CALL TO ORDER:
DECLARATION OF A QUORUM

Roll was called with four Commissioners present and a quorum was declared.

AGENDA ITEM NO. 1: Discussion, consideration and possible action on a Resolution to Access FEMA/Corps of Engineer Emergency Debris Removal Contract through Oklahoma Department of Emergency Management.

City Manager Brian McDougal and Emergency Management Director Don Lynch reported that this agenda item was added when there was a possibility we would be able to access a FEMA/Corp of Engineers contract to assist with debris removal. Since this debris removal is a high priority, we needed to act quickly. There has been some issue with the State Emergency Management Office and the Federal contract, so that possibility is not available at this time.
Oklahoma Department of Transportation has offered another option. Director Michael Patterson reported ODOT has vehicles and manpower available to start on removal of storm debris immediately. They had gathered to assist in Moore, Oklahoma, but utilities were still an issue there. Since we were a full 24 hours ahead of Moore on the storm arrival and utility clearance, the ODOT crews can start here now.
There will be a joint meeting with City and County officials this afternoon to coordinate efforts of debris removal. The City Manager will determine where the removal will start after the meeting later today.
Fire Chief David Short reported on the burning of debris from the storm. He advised a burning permit will still be required but there will be no fee for this permit to burn storm debris. The requirement for burning must follow the set guidelines. Department of Environmental Quality requires only tree limbs or trees be burned. No building debris burning will be allowed. Don Lynch advised there is a Fact Sheet from DEQ available for information on burning household products.

AGENDA ITEM NO. 2: Discussion, consideration and possible on a Resolution authorizing City Manager to declare items surplus and dispose of same.

James Bryce, Operations Manager and Parks Director, reported on damages at Shawnee Twin Lakes. There was extensive damage to docks, fishing structures and ramps. The maintenance building was totally destroyed and is gone. A boat, motor and trailer as well as other equipment is either destroyed or damaged. Mr. Bryce has met with the insurance claims adjuster and received permission to get rid of items that have no value other than scrap metal.

City Attorney Mary Ann Karns has presented a resolution declaring certain items surplus and language allowing for additional items to be disposed of as scrap when warranted.

Resolution No. 6447 was introduced.

A RESOLUTION DECLARING CERTAIN ITEMS SURPLUS, WAIVING POLICIES AND ORDINANCES RELATING TO DISPOSAL OF CITY PROPERTY AND AUTHORIZING THE CITY MANAGER TO DISPOSE OF SUCH ITEMS.

A motion was made by Vice-Mayor Harrod, seconded by Commissioner Agee, to approve a resolution authorizing City Manager to declare items surplus and dispose of same. Motion carried 4-0.

AYE: Harrod, Agee, Mainord, Winterringer
NAY: None

Resolution No. 6447 was adopted by the City Commission.

AGENDA ITEM NO. 2: ADJOURNMENT

There being no further business to come before the meeting, the meeting was adjourned by the power of the Chair. (12:30 p.m.)


WES MAINORD, MAYOR

ATTEST:

_________________________
DONNA MAYO
DEPUTY CITY CLERK

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