BOARD OF CITY COMMISSIONERS PROCEEDINGS
JULY 1, 2013 AT 6:30 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, July 1, 2013 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mainord presided and called the meeting to order. Upon roll call, the following members were in attendance.
Absent Linda Agee
Commissioner Ward 1 Commissioner Ward 2
Absent Keith Hall
Commissioner Ward 3-Vice Mayor Commissioner Ward 4
John Winterringer Steve Smith
Commissioner Ward 5 Commissioner Ward 6
ABSENT: Pam Stephens, James Harrod
INVOCATION Lord’s Prayer led by Mayor Mainord
FLAG SALUTE Led by Commissioner Agee
AGENDA ITEM NO. 1: Consider approval of Agenda.
A motion was made by Commissioner Agee, seconded by Commissioner Hall, to approve the Agenda. Motion carried 5-0.
AGENDA ITEM NO. 2: Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Shawnee Municipal Authority Agenda Item No. 2-a.
b. Minutes from the June 17, 2013 regular meeting.
c. Approve renewal of revised Governmental Services Contract with the Shawnee Civic and Cultural Development Authority amending the number of city employees from ten (10) to eleven (11).
d. Approve Renewal of Collective Bargaining Agreement with IUPA for Fiscal Year Ending 2014
e. Authorize staff to execute change agreement #1 to Debris Cleanup Contract with TFR Enterprises.
f. Acknowledge the following minutes:
• Beautification Committee minutes from May 9, 2013
A motion was made by Commissioner Hall, seconded by Commissioner Agee, to approve the Consent Agenda Item Nos. a-f. Motion carried 5-0.
AYE: Hall, Agee, Mainord, Winterringer, Smith
AGENDA ITEM NO. 3: Commissioners Comments
Mayor spoke regarding the City’s recent Glory Daze event last Saturday evening (June 29th). He said the event was fabulous and was encouraged by the attendance.
Commissioner Agee reminded everyone of the July 4th parade along Broadway to Woodland Veterans Park. The ceremony will begin at the park at 10:00 a.m.
AGENDA ITEM NO. 4: Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
There was no Citizens Participation.
AGENDA ITEM NO. 5: Presentation of Employee of the Month by Brian McDougal, City Manager to Cheyenne Lincoln, Customer Service.
Cheyenne Lincoln was unavailable to attend the meeting and that the plaque and gift certificate will be given to her. The Mayor conveyed his congratulations to her.
AGENDA ITEM NO. 6: Discussion, consideration and possible action on an ordinance repealing and amending portions of Chapter Six “Aviation” of the Shawnee Municipal Code.
City Attorney Mary Ann Karns said this ordinance was being amended to remove the airport rules and regulations regarding airport operations from this document. A separate resolution will be considered in the Shawnee Airport Authority agenda that will adopt rules and regulations for the operations of Shawnee Regional Airport. A motion was made by Commissioner Hall, seconded by Commissioner Smith, to approve ordinance repealing and amending portions of Chapter Six “Aviation” of the Shawnee Municipal Code.
Ordinance No. 2511NS was introduced.
AN ORDINANCE AMENDING CHAPTER 6, AVIATION, OF THE CODE OF ORDINANCES OF THE CITY OF SHAWNEE, OKLAHOMA, BY PROVIDING FOR: THE APPOINTMENT OF MEMBERS OF THE AIRPORT ADVISORY BOARD; THE CALLING OF SPECIAL MEETINGS OF THE AIRPORT ADVISORY BOARD; RECOMMENDATIONS TO THE SHAWNEE AIRPORT AUTHORITY; ADDING DEFINITIONS; SETTING OF FINES AND FEES BY RESOLUTION OF THE CITY COMMISSION; PUBLICATION AND DISTRIBUTION OF RULES AND REGULATIONS; RULES AND REGULATIONS TO BE SET BY RESOLUTION; REPEAL OF CERTAIN RULES AND REGULATIONS; PROVIDING FOR REPEAL; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR CODIFICATION.
Ordinance No. 2511NS was adopted by the City Commission.
AGENDA ITEM NO. 7: Discussion, consideration and possible action on a resolution supporting City/County cooperation on Enhanced 911 operations.
Resolution No. 6451 was introduced.
A RESOLUTION SUPPORTING THE CREATION OF A COUNTY-WIDE ENHANCED 9-1-1 SYSTEM IN COOPERATION BETWEEN POTTAWATOMIE COUNTY AND THE CITY OF SHAWNEE, OKLAHOMA.
City Manager Brian McDougal stated this this resolution is the first step that shows support between the City and County for a joint E911 Center. He noted that Pottawatomie County Commissioners passed this same resolution earlier today.
A motion was made by Commissioner Winterringer, seconded by Commissioner Smith, to approve a resolution supporting City/County cooperation on Enhanced 911 operations. Motion carried 5-0.
AYE: Winterringer, Smith, Agee, Mainord, Hall
AGENDA ITEM NO. 8 New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
There was no New Business.
AGENDA ITEM NO. 9: Administrative Reports, including but not limited to:
a. Chief Russell Frantz – City/County Enhanced 911. Chief Frantz provided copies of a “Combined 911 Proposal” document and discussed the proposed project in detail. He stated that a neutral site has not been obtained. However, the city’s plans to remodel the current dispatch center will provide adequate consoles for a joint system as well as the advantage of being located underground. Chief Frantz also stated that a visit to view Lawton’s combined 911 center has been scheduled.
b. City Engineer John Krywicki – Kickapoo Street. City Engineer John Krywicki advised that the Kickapoo waterline is approximately half-way completed but is running approximately a week and a half behind schedule due to the recent rains. Four underground storage tanks have been discovered and removed from their location in front of Circle D Pawn shop.
Mr. Krywicki also discussed a Oklahoma Department of Transportation project which will mill and overlay US Business 270, which runs through Shawnee. The work will be performed by Haskell Lemon Construction Company.
c. City Attorney Mary Ann Karns – Municipal Court. Ms. Karns gave a year-end report regarding court collections. As of Friday, June 28, 2013 at year end, the Court has collected the highest amount ever collected - $464,785.80, of which $395,843.00 was cash.
AGENDA ITEM NO. 10: Adjournment
There being no further business to be considered, the meeting was adjourned by power of the Chair. (6:59 p.m.)
WES MAINORD, MAYOR
PHYLLIS LOFTIS, CMC, CITY CLERK
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