Date: 5/15/2006Board: City CommissionDocumentType: MinutesWeb Posted: 8/25/2006 9:33:14 AM
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BOARD OF CITY COMMISSIONERS PROCEEDINGS
MAY 15, 2006 AT 5:30 P. M.

The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, May 15, 2006 at 5:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mills presided and called the meeting to order. Upon roll call, the following members were in attendance.

Chuck Mills
Mayor
Tom Claybrook Tom Schrzan
Commissioner Ward 1 Commissioner Ward 2

Marva O’Neal Wes Beck
Commissioner Ward 3 Commissioner Ward 4

Linda Peterson
Commissioner Ward 5-Vice Mayor

ABSENT: Bob Downing
Commissioner Ward 6

INVOCATION Reverend Mike McCauley
Angelic Family Hospice

FLAG SALUTE Mayor Mills

AGENDA ITEM NO. 1: Consider approval of Consent Agenda:

a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in agenda item No. 17.

b. Minutes from the May 1, 2006 meeting.

c. Budget Amendments in Gifts and Contributions Fund, Police Sales Tax Fund, Fire Sales Tax Fund, Economic Development Fund, Capital Improvement Fund, Street Improvement Fund, General Fund, Worker’s Comp. Self-Insured Fund, Shawnee Municipal Authority Fund and Shawnee Airport Authority.

d. Transfers of Appropriations in Capital Improvement Fund, E-911 Fund and General Fund.

e. Acknowledge the following reports and minutes:

* Sales Tax Report through May, 2006

 License Payment Report for the month of April, 2006

 Planning Division Project Payment Report for the month of April, 2006.

 Shawnee Community Center report for the month of April, 2006.

 Sister Cities Council minutes from the April 11, 2006 meeting.

 Planning Commission minutes from the April 5, 2006 meeting.

 Shawnee Beautification Committee minutes from the April 3, 2006 meetings.

 Airport Advisory Board minutes from the March 22 and May 3, 2006 meetings.

f. Approve Oklahoma Alcoholic Beverage Laws Enforcement Commission Application for mixed beverage license for Santa Fe Cattle Co., Inc. located at 4901 N. Kickapoo Street, Suite 1660.

g. Authorize purchase of one police unit from State Contract and waiving competitive bidding.

h. Authorize staff to enter into a contract with Aetna Insurance Co. for employee health insurance for FY 2006-2007.

i. Approve Recommendations from Community Service Contracts Review Committee.

j. Approve renewal of contract with Senior Citizens, Inc. for FY 2006-2007.

k. Approve renewal of contract with Downtown Shawnee, Inc. for FY 2006-2007.

l. Authorize staff to advertise for bids for asphaltic concrete and aggregate materials.

m. Authorize out-of-state travel for Rex Hennen to attend Flood Plain Managers’ Annual Conference in Albuquerque, New Mexico, June 11-16, 2006.

n. Mayor’s Appointment

Tourism Advisory Committee

Appoint Brad Peltier to replace Michael Dodson to a term expiring 6/30/07.

Before voting on the consent agenda, Items No. 1 (g and n) were pulled for separate consideration and a correction needed to be made to the minutes of May 1, 2006 meeting; Commissioner Downing needed to be added to the “aye” roll call vote on Agenda Item 6.
A motion was made by Vice Mayor Peterson, seconded by Commissioner Beck, to approve Consent Agenda Item No. 1 (a-n), less (g and n) and correction to Agenda Item No. 6 as stated. Motion carried 6-0.

AYE: Peterson, Beck, Claybrook, Schrzan, O’Neal, Mills
NAY: None

Commissioner Schrzan asked that Consent Agenda Item No. 1(g and n) be pulled. Under Agenda Item No. 1(g) he asked for clarification on why the city would waive the competitive bid process for the police unit. City Attorney John Canavan stated that in a state contract the bidding has already been done.
A motion was made by Commissioner Schrzan, seconded by Commissioner Claybrook, to approve Agenda Item 1(g). Motion carried 6-0.

AYE: Schrzan, Claybrook, O’Neal, Mills, Beck, Peterson
NAY: None

Under Consent Agenda Item No. 1(n), Commissioner Schrzan asked for clarification as to why Brad Peltier would be appointed to replace Michael Dodson. The response was made that it was upon the Tourism Advisory Committee’s recommendation to fill the unexpired term by Mr. Peltier upon Michael Dodson’s resignation.
A motion was made by Commissioner Schrzan, seconded by Commissioner O’Neal, to approve Brad Peltier to replace Michael Dodson, Tourism Advisory Committee, to a term expiring June 30, 2007. Motion carried 6-0.

AYE: Schrzan, O’Neal, Mills, Beck, Peterson, Claybrook
NAY: None

AGENDA ITEM NO. 2: Mayor’s Proclamations and Presentations:

Mayor Mills presented the following proclamations:

“Bob Downing Day”
May 16, 2006
(Robert J. “Bob” Downing, Ward Six City Commissioner, was not able to be present due to illness)

“Mr. James Taffee Day”
May 21, 2006
(accepted by Mr. James Taffee, Principal of Shawnee Middle School, retiring from the Shawnee Public School System after 37 years of service)

“Arbor Day”
May 22, 2006
(accepted by Nancy Ford)


“React Emergency Medical Services Week”
May 14 – 20, 2006
(accepted by Greg Reid)

Mayor Mills recognized the Aldridge Hotel project as the 2006 award winner of the Best Adaptive Reuse Project in the State of Oklahoma.

AGENDA ITEM NO. 3: City Manager’s Presentation of Employee of the Month. (John Parks, Northside Wastewater Treatment Plant).

Mayor Mills presented a plaque and gift certificate to John Parks, Northside Wastewater Treatment Plant Superintendent, as the May employee of the month in recognition of his excellent dedication to the City of Shawnee. Mr. Parks was on duty and not able to be present; therefore, Utility Director Afsaneh Jabbar accepted on his behalf.

AGENDA ITEM NO. 4: Presentation by Oklahoma Baptist University students regarding recycling questionnaire.

Dr. Litherland and three student volunteers from Oklahoma Baptist University gave a short presentation regarding the recycling survey.
Each student gave a short summary of the findings of the informal recycling questionnaire mailed to each resident who is a water customer of the City of Shawnee to conduct a support level of recycling. The questionnaires that were returned supported the recycling program.

AGENDA ITEM NO. 5: Public hearing and consider an ordinance rezoning property located at 4331 N. Kickapoo from R-1; Residential District to C-1; Neighborhood Commercial District for office use. (Applicant: Charles Sales o/b/o Marie Hughes & Patricia Williams)

Mayor Mills declared a public hearing in session to consider an ordinance to rezone property located at 4331 N. Kickapoo for office use.
Mayor Mills asked if anyone was in favor or in protest of the rezoning request.
The staff report was given and it was noted the Planning Commission had recommended approval. There were no formal protest filed with the City Clerk. No others appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2254NS was introduced and the title read aloud.
Ordinance No. 2254NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Pottawatomie County, Oklahoma, to-wit: A tract of land described as beginning at a point 612 feet South of the Northwest Corner of Lot Four (4) (NW/4 NW/4) of Section Six (6) Township Ten (10) North, Range Four (4) East of the Indian Meridian, Pottawatomie County, Oklahoma; thence East 420 feet; thence North 75 feet; thence West 420 feet; thence South 75 feet to the point of beginning rezoning said property from R-1, Residential District to C-1; Neighborhood Commercial District and amending the official zoning map of the City of Shawnee accordingly.”

A motion was made by Commissioner Schrzan, seconded by Vice Mayor Peterson, to approve Title and Ordinance No. 2254NS. Motion carried 6-0.

AYE: Schrzan, Peterson, Claybrook, O’Neal, Mills, Beck
NAY: None

Thereupon Mayor Mills declared Ordinance No. 2254NS duly passed and adopted.

AGENDA ITEM NO. 6: Public hearing and consider an ordinance rezoning property located at 2122 N. Kickapoo from C-1; Neighborhood Commercial District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit to allow for the on-sight consumption of alcoholic beverages. (Applicant: Felipe Rojas Torrel d/b/a Don Miguel Mexican Restaurant).

Mayor Mills declared a public hearing in session to consider an ordinance to rezone property located at 2122 N. Kickapoo with a Conditional Use Permit to allow for the sale of alcoholic beverages for on-sight consumption.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the rezoning request. No persons appeared and the public hearing was closed.
It was noted the Planning Commission had recommended approval with no additional conditions and that no formal written protests had been filed.
After due and careful consideration, Ordinance No. 2255NS was introduced and the title read aloud.
Ordinance No. 2255NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: Lots One (1), Two (2), Three (3) and Four (4), Block One (1), Sunset Park Addition to the City of Shawnee, Pottawatomie County, Oklahoma, according to the recorded plat thereof rezoning said property from C-1; Neighborhood Commercial District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit; and amending the official zoning map of the City of Shawnee accordingly.”

A motion was made by Commissioner Claybrook, seconded by Vice Mayor Peterson, that the Title and Ordinance No. 2255NS be approved. Motion carried 6-0.

AYE: Claybrook, Peterson, Schrzan, O’Neal, Mills, Beck
NAY: None

Thereupon Mayor Mills declared Ordinance No. 2255NS duly passed and adopted.

AGENDA ITEM NO. 7: Public hearing and consider an ordinance rezoning property located in the 300 block of South Kennedy from I-2; Light Industrial District to R-3; Multi-Family Residential District for multi-family residential use. (Applicant: Donald Pyeatt for Faith 7 Activity Center).

Mayor Mills declared a public hearing in session to consider an ordinance to rezone property located at 301 S. Kennedy for Multi-Family living.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the rezoning request.
The city staff report was given by Community Development Director Mike Southard.
Mr. Donald Pyeatt appeared on behalf of Faith 7 Activity Center. AL-KO filed a formal written protest but respectfully withdrew. No others appeared and the public hearing was closed.

After due and careful consideration, Ordinance No. 2256NS was introduced and the title read aloud.
Ordinance No. 2256NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: A tract of land described as beginning at a point 290.08 feet East and 538.95 feet South of the Northwest Corner of the Southeast Quarter (SE/4) of Section Twenty-Four (24), Township Ten (10) North, Range Three (3) East of the Indian Meridian, Pottawatomie County, Oklahoma; thence East 398.45 feet; thence North 308 feet; ; thence West 398.45 feet; thence South 308 feet to the point of beginning rezoning said property from I-2; Light Industrial to R-3; Multi-Family Residential District and amending the official zoning map of the City of Shawnee accordingly.”

A motion was made Commissioner O’Neal, seconded by Commissioner Schrzan, that the Title and Ordinance No. 2256NS be approved. Motion carried 6-0.

AYE: O’Neal, Schrzan, Mills, Beck, Peterson, Claybrook
NAY: None

Thereupon Mayor Mills declared Ordinance No. 2256NS duly passed and adopted.

AGENDA ITEM NO. 8: Public hearing and consider an ordinance rezoning property located north of 45th Street between Harrison and Bryan streets from R-1; Residential District to P.U.D., Planned Unit Development with the following zoning classifications: R-1; Residential District and C-1; Neighborhood Commercial District for use as a residential subdivision with office out-parcels. (Applicant: Bryant Builders)

Community Development Director Mike Southard reported that the Planning Commission did not have the necessary information submitted for review and recommended continuing this item to its June 7th meeting.
A motion was made by Commissioner Claybrook, seconded by Commissioner O’Neal, to defer the public hearing to rezone property located north of 45th Street between Harrison and Bryan Streets to the June 19, 2006 City Commission meeting. Motion carried 6-0.

AYE: Claybrook, O’Neal, Mills, Beck, Peterson, Schrzan
NAY: None

AGENDA ITEM NO. 9: Public hearing and consider an ordinance rezoning property located at the northwest corner of Bryan and Independence from R-1; Residential District and C-1; Neighborhood Commercial District to P.U.D.; Planned Unit Development with Mixed Uses for use as a nursing home, assisted living center, senior living and complimentary light commercial. (Applicant: William Rice o/b/o Fidler Properties LLC).

Community Development Director Mike Southard reported that this item had been continued to the Planning Commission’s meeting on June 7th until more information is presented.
A motion was made by Commissioner Claybrook, seconded by Commissioner Schrzan, to defer the public hearing to the June 19, 2006 City Commission meeting for consideration of rezoning property located at the northwest corner of Bryan, 1610 N. Bryan. Motion carried 6-0

AYE: Claybrook, Schrzan, O’Neal, Mills, Beck, Peterson
NAY: None

AGENDA ITEM NO 10: Consider renewing Shawnee Twin Lakes lease, Lot 5, Bodkin Track, with Lahoma Gallagher.

Ms. Lahoma Gallagher was granted 90 days to have issues resolved and brought into compliance with city codes. She has fulfilled all that was needed and the staff recommends to renew her lease at Shawnee Twin Lakes.
A motion was made by Commissioner Schrzan, seconded by Commissioner Beck, to approve renewing the Shawnee Twin Lakes lease, Lot 5, Bodkin Track, with Lahoma Gallagher. Motion carried 6-0.

AYE: Schrzan, Beck, Peterson, Claybrook, O’Neal, Mills
NAY: None

AGENDA ITEM NO. 11: Consider a contract for broadband internet service between the City of Shawnee and Wilderness Wireless.

A motion was made by Commissioner Schrzan, seconded by Commissioner Beck, to approve contract for broadband internet service between the City of Shawnee and Woody Woodrell dba Wilderness Wireless with a Conditional Use Permit. Motion carried 6-0.

AYE: Schrzan, Beck, Peterson, Claybrook, O’Neal, Mills
NAY: None

AGENDA ITEM NO. 12: Discuss and consider recommendation of the Airport Advisory Board to assume the operation of the Fixed Based Operation at Shawnee Regional Airport.

Assistant Airport Manager Jerry Sharp gave the staff report
A motion was made by Commissioner Claybrook, seconded by Vice Mayor Peterson, to approve the City of Shawnee to assume the Fixed Based Operation responsibilities at Shawnee Regional Airport. Motion carried 6-0.

AYE: Claybrook, Peterson, Schrzan, O’Neal, Mills, Beck
NAY: None

AGENDA ITEM NO. 13: Presentation, discussion and possible action regarding county-wide enhanced 9-1-1 initiative.

Emergency Management Director Don Lynch gave a power point presentation regarding countywide enhanced 9-1-1 initiative.
Mr. Lynch explained that residents in the City of Shawnee and Pottawatomie County have the enhanced 9-1-1, other areas in the County have the basic 9-l-l which only identifies the caller’s voice then forwards the caller to a predefined number; and some areas do not have the 9-1-1 service at all.
The enhanced 9-1-1 is beneficial to all because it is equipped with ANI or ALI. ANI is Automatic Number Identification which identifies where the call originates and (ALI) Automatic Location Information knows the geographical location. ANI gives the responding team the person’s name, address, telephone number, residency, and county. It also gives supplemental information informing the response team if a person is MI-mobility impaired or on life support. This system is beneficial because it gets the needed help quicker and easier.
The city’s staff have been meeting with the Pottawatomie County officials to determine the city’s position in support of the enhanced 9-1-1 initiative that involves response and financial responsibilities.
Staff advised the Commission that the County would be the entity to place the enhanced 9-l-l question on the ballot. They informed the Commission that the County has intentions to place the question on the ballot in the July 25, 2006 election.
City Manager Jim Collard indicated that city staff was concerned about the timing and the approach to the implementation of the enhanced 9-1-1 initiative and stated that a plan needed to be put in place before it goes on the ballot.
The Commission gave its guidance and support of the city staff’s position.
City Commission took no formal action at this time.

AGENDA ITEM NO. 14: Consider an ordinance creating the offense of Interference with City Officials and enumerating specific acts of illegal interference.

The following ordinance was introduced and the Title read aloud.

Ordinance No. 2257NS entitled “An ordinance relating to interference with City officials and/or official process; amending Section 20-6, Article I, Chapter 20, of the Code of the City of Shawnee; enumerating specific interference of city officials and process that are to be illegal; repealing Section 20-5 of Chapter 20 in its entirety; providing for severability, and declaring an emergency.”

A motion was made by Commissioner Claybrook, seconded by Commissioner O’Neal, to approve the Title and Sections 1-3 of Chapter 20, of the Code of the City of Shawnee Ordinance No. 2257NS. Motion carried 6-0.

AYE: Claybrook, O’Neal, Mills, Beck, Peterson, Schrzan
NAY: None

A motion was made by Vice Mayor Peterson, seconded by Commissioner Schrzan, that Section 4, the emergency clause, be approved. Motion carried 6-0.

AYE: Peterson, Schrzan, O’Neal, Mills, Beck, Claybrook
NAY: None

Thereupon Mayor Mills declared Ordinance No. 2257NS duly passed and adopted.

AGENDA ITEM NO. 15: Consider an ordinance establishing the procedure for allowing fundraisers involving the use of water during water rationing in the City of Shawnee.

The following ordinance was introduced and the Title read aloud.

Ordinance No. 2258NS entitled “An ordinance relating to water usage restriction in the City of Shawnee; creating a new part 6 of Sub-Section (b) Section 26-67, Division 1, Article III of Chapter 26 of the Code of the City of Shawnee, Oklahoma; establishing the procedure for allowing fundraisers involving the use of water during water rationing; providing for severability and declaring an emergency.”

A motion was made by Vice Mayor Peterson, seconded by Commissioner Beck, that the Title and Sections 1 and 2 be approved. Motion carried 4-2.
AYE: Peterson, Beck, O’Neal, Mills
NAY: Claybrook, Schrzan

A motion was made by Vice Mayor Peterson, seconded by Commissioner O’Neal, that Section 3, the emergency clause, be approved. Motion fails 4-2.

AYE: Peterson, O’Neal, Mills, Beck
NAY: Claybrook, Schrzan

Thereupon Mayor Mills declared Ordinance No. 2258NS duly passed and adopted thirty (30) days from this date.

AGENDA ITEM NO. 16: Consider an ordinance establishing application fees and requiring a permit for septic tanks and water wells.

Ordinance No. 2259NS was introduced and the Title read aloud.

Ordinance No. 2259NS entitled “An ordinance relating to establishing fees for and to permitting of private sewage disposal systems; and providing for severability.”

A motion was made by Commissioner Claybrook, seconded by Commissioner Schrzan, that the Title and Sections 1, 3 and 4 be approved; and Section 2 be re-written regarding the private water wells to be in a separate ordinance. Motion carried 6-0.

AYE: Claybrook, Schrzan, O’Neal, Mills, Beck, Peterson
NAY: None

Thereupon Mayor Mills declared Ordinance No. 2259NS duly passed and adopted thirty (30) days from this date.

AGENDA ITEM NO. 17: Consider Bids:

a. High Volume Copier for City Hall (award)

City Clerk Diana Hallock recommended to award the bid on High Volume Copier for City Hall to Shawnee Office Systems for the Copystar with justification for selecting the Copystar copier based on its features and overall usage.
They concluded that the Copystar copier compared with the Savin 4075 is the best bid even though the base monthly rate is not the lowest. In comparison, the difference is made up through the usage copy charge of .0026, a savings of $52 per month compared to the Savin 4075 at .0085 cents per copy.
A motion was made by Commissioner Claybrook, seconded by Commissioner O’Neal, to accept the recommendation to award the bid for the High Volume Copier for City Hall to Shawnee Office Systems, Shawnee, Oklahoma, in the amount of a monthly base payment of $321.50 for 60 months as justified by staff to be the lowest and best bid. Motion carried 6-0.

AYE: Claybrook, O’Neal, Mills, Beck, Peterson, Schrzan
NAY: None




b. High Volume Copier – Police Department (award)

A motion was made by Commissioner Claybrook, seconded by Commissioner Schrzan, to defer the bids on the High Volume Copier for the Police Department to the next meeting to allow for more information. Motion carried 6-0.

AYE: Claybrook, Schrzan, O’Neal, Mills, Beck, Peterson
NAY: None

c. City Hall HVAC System Design/Build Project (award)

A motion was made by Commissioner Beck, seconded by Commissioner Schrzan, to accept staff’s recommendation to defer the City Hall HVAC System Design/Build Project bids to staff to conduct further review and make a recommendation at the next meeting. Motion carried 6-0.

AYE: Beck, Schrzan, O’Neal, Mills, Peterson, Claybrook
NAY: None

d. Remodel City Hall Annex Building (award)

A motion was made by Commissioner Claybrook, seconded by Vice Mayor Peterson, to approve staff recommendation to award the Remodeling of City Hall Annex Building bid to Westchester Development Co., Shawnee, Oklahoma, as the lowest and best bid in the amount of $32,246.00. Motion carried 6-0.

AYE: Claybrook, Peterson, Schrzan, O’Neal, Mills, Beck
NAY: None

e. Northridge Drainage Project (award)

A motion was made by Commissioner Schrzan, seconded by Commissioner Beck, to approve staff’s recommendation to award the Northridge Drainage Project bid to M.L. Young General Construction, Edmond, Oklahoma, in the amount of $93,874.80 as the lowest and best bid.


Motion carried 6-0.

AYE: Schrzan, Beck, Peterson, Claybrook, O’Neal, Mills
NAY: None

The following bids were opened and read into record.

f. 20” Raw Water Line Repair Project (open)

BIDDER AMOUNT ALTERNATE

Trent Construction $84,500.00 $79,500.00
Harrah, OK

Westchester Development Co. $17,275.00 No Bid
Shawnee, OK

Ratliff, Inc. No Bid $34,500.00
Ponca City, OK

A motion was made by Vice Mayor Peterson, Commissioner Schrzan, to defer the 20” Raw Water Line Repair Project bids to staff for review and recommendation at the next meeting. Motion carried 6-0.

AYE: Peterson, Schrzan, O’Neal, Mills, Beck, Claybrook
NAY: None

g. One or More Used Tandem Axle Cab and Chassis (open)

A report was given by Superintendent Brian Woodall with the Central Garage, that a bid was received from Stewart Wholesale, Shawnee, Oklahoma, without a total bid price so it would be considered a defective bid. Mr. Woodall recommended that the Commission reject the bid and re-advertise.
A motion was made by Commissioner Claybrook, seconded by Vice Mayor Peterson, to accept staff’s recommendation to re-advertise for bids for the One or More Used Tandem Axle Cab and Chassis at a later date. Motion carried 6-0.

AYE: Claybrook, Peterson, Schrzan, O’Neal, Mills, Beck
NAY: None

h. Solid Waste Collection and Disposal Services (open)

PROPOSER: Allied Waste (BFI)
SCHEDULE OF QUOTES
ALL CONTRACTORS MUST QUOTE ALL ITEMS
BASE PROPOSAL (Residential and the City collection- franchise fee will not apply):

A. Solid Waste Collection using automated equipment
Per unit per month
Once a week Collection $ 9.48
Once a week Recyclable Materials Collection & Processing $ 1.75 Once a month Bulky Waste Collection $ 2.42

B. Senior Citizen discount (applies to all categories ) $___0_______________

C. Disable Citizen discount( applies to all categories) $___0_______________

D. Alternative Solid Waste Collection using automated equipment
Per unit per month
Once a week collection $___9.48____________
Once a week yard waste Collection & Processing $___1.17____________

E. Alternative Solid Waste Collection-manual
Per Unit Per Month
Once a Week Collection $__ 7.81____________
Once a week Recyclable Materials
Collection & Processing $__ 1.75____________
Once per month Bulky Collection $___2.42 ___________

F. Alternative Solid Waste Collection-manual
Per Unit Per Month
Once a Week Collection $___7.81___________
Once a week yard waste Collection & Processing $___1.75___________
Once per month Bulky Collection $___2.42___________

G. Alternative Solid Waste Collection-manual
Per Unit Per Month $_________________
Twice a Week Collection $___8.70___________


H. Solid Waste Removal Service at: $___0_____________
City Hall, Police & Court Building, Fire Stations,
Service Center and other municipal facilities,
as needed. Please refer to Section 4.8

I. WTP sludge Disposal at:
Landfill by the Authority personnel $___0____________


J. Annual Clean up project-Special pick-up service – once/year $ 17,000.00
During fall-Per year for the city to include the lake area

K. Annual complete crew& roll off container-once/year $ 0
During Spring-peer year for the city to include the lake area


L. Curbside Collection of Christmas Trees
Twice during a two-week period and
delivery to recycling center or landfill $___8,000.00_______

M. Landfill use charge to residents on a
user fee basis $___29.95/ton_______

COMMERCIAL RATE SCHEDULE
Front Load Containers Rates

Size/Pickup
1xWeek 2xWeek 3x Week 4xWeek 5xWeek 6xWeek E Extra

2 Cu Yd
$25 47 69 91 113 135 40
3 Cu Yd
$35 68 101 134 167 200 45
4 Cu. Yd
$45 89 133 177 221 265 50

6 Cu Yd
$55 121 187 253 319 385 60
8 Cu Yd
$65 153 241 329 417 505 70




COMMERCIAL ROLL-OFF RATES

SIZE TYPE DELIVERY RENTAL
PER DAY HAUL
PER LOAD DISPOSAL
PER LOAD TOTAL
PER LOAD DEPOSIT
PER CONT
20 YD OPEN $50 3 150 100 250
25 YD OPEN $50 3 150 120 270
30 YD OPEN $50 3 150 140 290
35 YD OPEN $50 3 150 160 310
40 YD OPEN $50 3 150 180 330
28 YD COMP $50 3 150 150 300
30 YD COMP +20% 15 150 175 325
35 YD COMP +20% 15 150 200 350
40 YD COMP +20% 15 150 225 375
42 YD COMP +20% 15 150 250 400

FRANCHISE FEE PERCENTAGE 2-5% 2-5%
LOOSE COMP
DISPOSAL RATE PER YARD $ 6.00 $10.00
FRANCHISE FEE MARKUP 5% 5%
TOTAL COST PER YARD $ 6.30 $10.50

COMMERCIAL HAND-LOAD 2 TIMES PER WEEK $15.95 PER MONTH

PROPOSER: I.E.S.I., Chickasha, OK
SCHEDULE OF QUOTES
ALL CONTRACTORS MUST QUOTE ALL ITEMS
BASE PROPOSAL (Residential and the City collection- franchise fee will not apply):

A. Solid Waste Collection using automated equipment
Per unit per month
Once a week Collection $ 10.25_______
Once a week Recyclable Materials Collection & Processing $._____ 3.05 ______ Once a month Bulky Waste Collection $____included______


B. Senior Citizen discount (applies to all categories ) $___0_______________

C. Disable Citizen discount( applies to all categories) $___0_______________

E. Alternative Solid Waste Collection using automated equipment
Per unit per month
Once a week collection $___9.95____________
Once a week yard waste Collection & Processing $___4.45____________

E. Alternative Solid Waste Collection-manual
Per Unit Per Month
Once a Week Collection $__ 9.49____________
Once a week Recyclable Materials
Collection & Processing $__ 3.40____________
Once per month Bulky Collection $___included________

F. Alternative Solid Waste Collection-manual
Per Unit Per Month
Once a Week Collection $___8.25___________
Once a week yard waste Collection & Processing $___2,99___________
Once per month Bulky Collection $___included________

G. Alternative Solid Waste Collection-manual
Per Unit Per Month $__11.53___________
Twice a Week Collection $___ ___________


H. Solid Waste Removal Service at: $___included above__
City Hall, Police & Court Building, Fire Stations,
Service Center and other municipal facilities,
as needed. Please refer to Section 4.8

I. WTP sludge Disposal at:
Landfill by the Authority personnel $___12.50/ton _____


J. Annual Clean up project-Special pick-up service – once/year $ 150.00/hr
During fall-Per year for the city to include the lake area

K. Annual complete crew& roll off container-once/year $ 325.00/roll
During Spring-peer year for the city to include the lake area


L. Curbside Collection of Christmas Trees
Twice during a two-week period and
delivery to recycling center or landfill $___6, 300.00_______

M. Landfill use charge to residents on a
user fee basis $___25.00/ton_______
COMMERCIAL RATE SCHEDULE
Front Load Containers Rates

Size/Pickup
1xWeek 2xWeek 3x Week 4xWeek 5xWeek 6xWeek E Extra

2 Cu Yd
$40 70 100 130 160 200 $20
3 Cu Yd
$50 90 130 170 210 250 $30
4 Cu. Yd
$60 110 160 210 260 310 $40

6 Cu Yd
$80 150 220 290 360 430 $50
8 Cu Yd
$90 170 250 330 410 490 $60

COMMERCIAL ROLL-OFF RATES

SIZE TYPE DELIVERY RENTAL
PER DAY HAUL
PER LOAD DISPOSAL
PER LOAD TOTAL
PER LOAD DEPOSIT
PER CONT
20 YD OPEN $150 2 220 90 310 460
25 YD OPEN $N/A N/A N/A N/A N/A N/A
30 YD OPEN $150 2 220 105 325 475
35 YD OPEN $N/A N/A N/A N/A N/A N/A
40 YD OPEN $150 2 220 120 340 490
28 YD COMP $ 280 120 400 N/A
30 YD COMP 280 120 400 N/A
35 YD COMP 280 120 400 N/A
40 YD COMP 280 120 400 N/A
42 YD COMP 280 120 400 N/A

FRANCHISE FEE PERCENTAGE 2-5% 2-5%
LOOSE COMP
DISPOSAL RATE PER YARD
FRANCHISE FEE MARKUP
TOTAL COST PER YARD

COMMERCIAL HAND-LOAD 2 TIMES PER WEEK $15.00 PER MONTH

PROPOSER: American Waste, Inc., Oklahoma City, OK submitted a No Bid.
PROPOSER: Waste Connection submitted a No Bid with explanation that they were not doing business in Oklahoma at this time.

A motion was made by Commissioner Claybrook, seconded by Commissioner Beck, to defer awarding of the Solid Waste Collection and Disposal Services proposals until further discussion at the Special Call meeting Monday 22, 2006 at 5:30 p.m. in Chambers at City Hall. Motion carried 6-0.

AYE: Claybrook, Beck, Peterson, Schrzan, O’Neal, Mills
NAY: None

i. Pedestrian Signal Crossing at Beard & Dunbar streets (open)

BIDDER AMOUNT

Midstate Traffic Control, Inc. $25,962.00
Oklahoma City, OK

A motion was made by Vice Mayor Peterson, seconded by Commissioner Claybrook, to defer the Pedestrian Signal Crossing at Beard & Dunbar streets to staff for review and recommendation at the next meeting. Motion carried 6-0.

AYE: Peterson, Claybrook, Schrzan, O’Neal, Mills, Beck
NAY: None

j. One Diesel Powered 7.0 Cu. YD Minimum Capacity Dual Engine Municipal Street Sweeper (open)


Without Broom With Inside Broom Gutter Broom
BIDDER Assistance Assistance Extension



Frontier Equip. Sales $118,299.00 $119,819.00 $119,819.00
Yukon, OK

Frontier Equip. Sales No Bid No Bid $116,895.00
Yukon, OK (Demo Unit)

J&R Equipment $122,270.00 $124,770.00 $122,270.00
Oklahoma City, OK
(Cabover Unit)

J&R Equipment $120,270.00 $122,970.00 $120,270.00
Oklahoma City, OK
(Conversion Unit)

United Engines $115,817.50 $119,417.50 $117,667.50
Oklahoma City, OK

A motion was made by Vice Mayor Peterson, seconded by Commissioner O’Neal, to defer the One Diesel Powered 7.0 Cu. YD Minimum Capacity Dual Engine Municipal Street Sweeper bids to staff for review and recommendation at the next meeting. Motion carried 6-0.

AYE: Peterson, O’Neal, Mills, Beck, Claybrook, Shcrzan
NAY: None

AGENDA ITEM NO. 18: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)

Under New Business, it was brought to the Commission’s attention by city staff that the City was without an FBO at the Shawnee Regional Airport as of this afternoon.
In order for the City to continue the services of the FBO such as selling of fuel, it was declared by the City Manager Jim Collard and confirmed by City Attorney John Canavan that this would be considered an emergency.
Upon consideration, City Treasurer/Finance Director Becky Cragin gave a brief summary of what it would take for the start up cost for the FBO operations.
A motion was made by Vice Mayor Peterson, seconded by Commissioner Beck, to approve $35,000 for funding to city staff as start-up costs for Fixed Based Operations at the Shawnee Regional Airport and find that this situation is considered an emergency. Motion carried 6-0.

AGENDA ITEM NO. 19: Administrative Reports

Under Administrative Reports, Assistant City Engineer Rex Hennen gave an update on the Kickapoo widening project. A public meeting with ODOT and property owners would be held at 5:30 p.m. in City Hall Chambers next week.
City Treasurer/Finance Director Becky Cragin requested a special called session be held for an official budget presentation before June 1st.
It was the consensus of the Commission that the special called session for budget purposes be held on Tuesday, May 30, 2006 at 5:30 p.m.

AGENDA ITEM NO. 20: Citizens Participation (A five minute limit per person)
(A fifteen-minute limit per topic)

Under Citizens Participation, Shawnee Lake resident Linda Agee voiced her concerns about the interpretation of the code regulations regarding septic tank systems and the footage requirements and she requested further clarification.

AGENDA ITEM NO. 21: Consider an Executive Session to discuss contract negotiations with International Association of Firefighters, Local No. 1628 as authorized by 25 O.S. §307(B)(2).

A motion was made by Commissioner Claybrook, seconded by Vice Mayor Peterson, that Commission go into Executive Session to discuss the contract negotiations with International Association of Firefighters, Local No. 1628 as authorized by O.S. §307(B)(2). Motion carried 6-0.

AYE: Claybrook, Peterson, Schrzan, O’Neal, Mills, Beck
NAY: None


CITY COMMISSION NOW IN EXECUTIVE SESSION AT 10:20 P.M. WITH ALL COMMISSIONERS PRESENT.

CITY COMMISSION RECONVENED IN REGULAR SESSION AT 10:30 P.M. WITH ALL COMMISSIONERS PRESENT.


AGENDA ITEM NO. 22: Consider matters discussed in Executive Session regarding contract negotiations with International Association of Firefighters, Local No. 1628 as authorized by 25 O.S. §307(B)(2).

Mayor Mills announced that no action was taken in Executive Session.

AGENDA ITEM NO. 23: Commissioners Comments
Under Commissioners Comments, Mayor Mills made some public announcements regarding the Centennial committee and grants received.




AGENDA ITEM NO. 24: Adjournment
There being no further business to be considered, a motion was made by Vice Mayor Peterson, seconded by Commissioner Beck, that the meeting be adjourned. Motion carried 6-0. (10:34 p.m.)

AYE: Peterson, Beck, Claybrook, Schrzan, O’Neal, Mills
NAY: None

_________________________
CHUCK MILLS, MAYOR

(SEAL)
ATTEST:
_____________________________
DIANA HALLOCK, CITY CLERK

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