Date: 11/6/2006Board: City CommissionDocumentType: MinutesWeb Posted: 11/21/2006 10:52:09 AM
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BOARD OF CITY COMMISSIONERS PROCEEDINGS
NOVEMBER 6, 2006 AT 5:30 P. M.

The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, November 6, 2006 at 5:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mills presided and called the meeting to order. Upon roll call, the following members were in attendance.

Chuck Mills
Mayor
Tom Claybrook Tom Schrzan
Commissioner Ward 1 Commissioner Ward 2

Marva O’Neal Wes Beck
Commissioner Ward 3 Commissioner Ward 4

Linda Peterson David Daugherty
Commissioner Ward 5-Vice Mayor Commissioner Ward 6

ABSENT: None

INVOCATION Reverend Tim Youmans
First Baptist Church

FLAG SALUTE Mayor Mills

AGENDA ITEM NO. 1: Consider approval of Consent Agenda:

a. Minutes from the October 16, October 30 and November 1, 2006 meetings.

b. Budget Amendments in Sister Cities Fund, Gifts & Contributions Fund, Senior Citizens Fund, Library Fund, 2004 Home Addi, Hotel/Motel Surcharge and General Fund.

c. Transfer of Appropriations in 2005 CDBG entitlement Grant Fund and General Fund.
d. Acknowledge the following reports and minutes:

* Shawnee Community Center report for the month of September, 2006 and Statement of Account for the month of September, 2006.

* Shawnee Community Center Advisory Committee minutes from the September 6, 2006 meeting.

* Civic and Cultural Development Authority minutes from the September 21, 2006 meeting.

* Planning Commission minutes from the October 4, 2006 meeting.

* Airport Advisory Board minutes from the September 27, 2006 meeting.

* Shawnee Urban Renewal Authority minutes from the October 3, 2006 meeting.

e. Approve staff recommendation to purchase electric lift for Jeff Rodgers in the amount of $2,500.00.

f. Authorize staff to advertise for bids for new telephone system at Public Works Service Center.

g. Authorize staff to advertise for bids for new hydraulic power pack to be used at the Southside Wastewater Treatment Plant.

h. Authorize staff to request State and Tribal Assistance Grants (STAG) Special Project Funding.

i. Authorize staff to advertise for the South Gordon Cooper Drainage Structure Replacement.

j. Authorize staff to approve purchase of two police units from Joe Cooper Ford at state purchase price.

k. Approve Real Estate Listing Agreement with Margaret Davis of Century 21 Golden Key Realty, Inc. for sale of city property at Harrison and Grant streets.

l. Mayor’s Appointments:

Library Board

Reappoint Gil Guptill to a term to expiring 6-30-09
Reappoint Sue Winterringer to a term expiring 6-30-07
Reappoint Pattisue Thoman to a term expiring 6-30-07
Appoint Nancy Cook-Senn to a term expiring 6-30-09
Appoint Keith Whitmore to a term expiring 6-30-09

Traffic Commission

Appoint Sylvia Cobb to replace Carl Holt to a term expiring 1/1/08

Trails Master Plan Steering Committee

Commissioner Linda Peterson
City Engineer John Krywicki or designee
Representative from Planning Commission
Stephanie Canada
Turning Point representative (Jan Tipton or designee)
Success by Six representative (Crystal Ward or designee)
Shawnee Youth Coalition representative
Pottawatomie County Peddlers representative

Before voting on the Consent Agenda, Vice Mayor Peterson requested that Agenda Item 1(k) be pulled for separate consideration.
A motion was made by Commissioner Beck, seconded by Commissioner Schrzan, that Consent Agenda Item No. 1(a-l), excluding item 1(k) be approved. Motion carried 7-0.

AYE: Beck, Schrzan, O’Neal, Mills, Peterson, Daugherty, Claybrook
NAY: None

Under Agenda Item No. 1(k), Vice Mayor Peterson raised a question about the action the Commission took at the last meeting to advertise for proposals from realtors to sell the cemetery property.
In response, Community Development Director Mike Southard explained that in soliciting for service it was not necessary to take proposals for this type of service.
After further discussion and concerns about other realtors having the opportunity to make a proposal, the following motion was made.
A motion was made by Vice Mayor Peterson, seconded by Commissioner Claybrook, to disapprove the real estate listing agreement with Margaret Davis of Century 21 Golden Key Realty, Inc. for sale of city property on the grounds to follow the motion made at the last meeting to advertise for proposals from realtors for sale of city property (at the corner of Harrison and Grant streets. Motion carried 7-0.

AYE: Peterson, Claybrook, Schrzan, O’Neal, Mills, Beck, Daugherty
NAY: None

AGENDA ITEM NO. 2: Mayor’s Presentation of Officer of the Month plaque to Police Officer Russell Conner.

Mayor Chuck Mills presented a plaque to Russell Conner as the November Officer of the month, in recognition of his excellent dedication to the City of Shawnee. Officer Conner was on duty and unable to attend; therefore, Police Chief William Mathis accepted on his behalf.

AGENDA ITEM NO. 3: Mayor’s Proclamations:

Mayor Mills issued the following proclamations:

“Retired Educators’ Day”
November 15, 2006
(accepted by Delores Dockerey)

“American Education Week”
November 13 – 17, 2006
(accepted by Delores Dockerey)


“America Recycles Month”
November, 2006
(accepted by Cody Deem, President of Sustainable Shawnee)

AGENDA ITEM NO. 4: Public hearing and consider an ordinance rezoning property located at 4500 N. Kickapoo from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit to allow for the sale of beer and alcohol. (Applicant: Armstrong Development o/b/o CVS Pharmacy).

Mayor Mills declared a public hearing in session to consider an ordinance rezoning property located at 4500 N. Kickapoo for conditional use permit to allow for the sale of beer and alcohol.
Mayor Mills asked if anyone was in favor of or in protest of the rezoning.
Community Development Director Mike Southard gave the staff report and it was noted the Planning Commission and staff had recommended approval.
No formal or written protests were made. No others appeared and the public hearing was closed.

Ordinance No. 2285NS was introduced and the title read aloud.

ORDINANCE NO. 2285 ENTITLED “AN ORDINANCE CONCERNING THE ZONING CLASSIFICATION OF THE FOLLOWING DESCRIBED PROPERTY LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF SHAWNEE, OKLAHOMA, TO-WIT: A TRACT OF LAND DESCRIBED AS BEGINNING AT THE SOUTHEAST CORNER OF THE SOUTHEAST QUARTER (SE/4) OF SECTION THIRTY-SIX (36), TOWNSHIP ELEVEN (11) NORTH, RANGE THREE (3) EAST OF THE INDIAN MERIDIAN, POTTAWATOMIE COUNTY, OKLAHOMA; THENCE S8923’55”W A DISTANCE OF 370 FEET; THENCE N0029’34”W A DISTANCE OF 310 FEET; THENCE N8923’55”E A DISTANCE OF 370 FEET TO THE EAST LINE OF SAID SOUTHEAST QUARTER (SE/4); THENCE S0029’34”E A DISTANCE OF 310 FEET TO THE POINT OF BEGINNING, REZONING SAID PROPERTY FROM C-3; AUTOMOTIVE AND COMMERCIAL RECREATION DISTRICT TO C-3P; AUTOMOTIVE AND COMMERCIAL RECREATION DISTRICT WITH CONDITIONAL USE PERMIT; AND AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF SHAWNEE ACCORDINGLY.”

A motion was made by Commissioner Schrzan, seconded by Vice Mayor Peterson, that the Title and Ordinance No. 2285NS be approved. Motion carried 7-0.

AYE: Schrzan, Peterson, Daugherty, Claybrook, O’Neal, Mills, Beck
NAY: None

Thereupon Mayor Mills declared Ordinance No. 2285NS duly passed and adopted.

AGENDA ITEM NO. 5: Consider approve of the Final Plat for CVS Pharmacy located at 4500 N. Kickapoo. (Applicant: Carter Burgess Inc. o/b/o Oklahoma State School Land Commission and CVS Pharmacy).

The staff report was given and it was noted the Planning Commission recommended approval of the final plat located at 4500 N. Kickapoo Street subject to naming the new street and changing the name of the plat to I-40 & Kickapoo Commercial Center, Section 1.
Staff member Mike Southard informed that the name change can be made to the final submittal of the plat prior to filing.
A motion was made by Vice Mayor Peterson, seconded by Commissioner O’Neal, to approve the final plat located at 4500 N. Kickapoo with the stipulation of name change to I-40 & Kickapoo Commercial Center, Section 1 and naming the street on the mylar. Motion carried 7-0.

AYE: Peterson, O’Neal, Mills, Beck, Daugherty, Claybrook, Schrzan
NAY: None

AGENDA ITEM NO. 6: Public hearing and consider an ordinance rezoning property located at 5603 N. Harrison from A-1; Agricultural District to C-3; Automotive and Commercial Recreation District for speculative commercial use. (Applicants: Vann and Marie Morrison).

Mayor Mills declared a public hearing in session to consider an ordinance to rezone property located at 5603 N. Harrison for speculative commercial use.
Mayor Mills asked if anyone was in favor of or in protest of the rezoning.
Community Development Mike Southard gave staff report and it was noted that the Planning Commission had recommended approval for rezoning. There were no formal written protests filed. No others appeared and the public hearing was closed.

After due and careful consideration, Ordinance No. 2286NS was introduced and the title read aloud.

ORDINANCE NO. 2286NS ENTITLED “AN ORDINANCE CONCERNING THE ZONING CLASSIFICATION OF THE FOLLOWING DESCRIBED PROPERTY LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF SHAWNEE, POTTAWATOMIE COUNTY, OKLAHOMA, TO-WIT: A TRACT OF LAND DESCRIBED AS BEGINNING AT A POINT 378 FEET SOUTH OF THE NORTHWEST CORNER OF THE NORTHWEST QUARTER (NW/4) OF SECTION THIRTY-TWO (32), TOWNSHIP ELEVEN (11) NORTH, RANGE FOUR (4) EAST OF THE INDIAN MERIDIAN, POTTAWATOMIE COUNTY, OKLAHOMA; THENCE SOUTH 200 FEET; THENCE EAST 435.6 FEET; THENCE NORTH 200 FEET; THENCE WEST 435.6 FEET TO THE POINT OF BEGINNING, REZONING SAID PROPERTY FROM A-1; AGRICULTURAL DISTRICT TO C-3; AUTOMOTIVE AND COMMERCIAL RECREATION DISTRICT AND AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF SHAWNEE ACCORDINGLY.”

A motion was made by Commissioner Claybrook, seconded by Commissioner Schrzan, that the Title and Ordinance No. 2286NS be approved. Motion carried 7-0.

AYE: Claybrook, Schrzan, O’Neal, Mills, Beck, Peterson, Daugherty
NAY: None

Thereupon Mayor Mills declared Ordinance No. 2286NS duly passed and adopted.

AGENDA ITEM NO. 7: Public hearing and consider an ordinance rezoning property located west of Shawnee Street between Highland and Whittaker streets from C-1; Neighborhood Commercial District and R-1; Single Family Residential District to C-3; Automotive and Commercial Recreation District for use as a used car lot. (Applicant: Greg McQuerry o/b/o Earl and Carol McQuerry).

Mayor Mills declared a public hearing in session to consider an ordinance to rezone property located west of Shawnee Street between Highland and Whittaker streets from R-1 and C-1 to C-3; for use as a used car lot.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the rezoning request.
Community Development Director Mike Southard gave the staff report and noted that the Planning Commission had recommended approval of the rezoning. The property is located behind the existing dealership.
There were no formal written protests filed. No others appeared and the public hearing was closed.

After due and careful consideration, Ordinance No. 2287 was introduced and the title read aloud.

ORDINANCE NO. 2287NS ENTITLED “AN ORDINANCE CONCERNING THE ZONING CLASSIFICATION OF THE FOLLOWING DESCRIBED PROPERTY LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF SHAWNEE, POTTAWATOMIE COUNTY, OKLAHOMA: LOTS TWELVE (12), THIRTEEN (13), FOURTEEN (14), FIFTEEN (15), SIXTEEN (16), SEVENTEEN (17), EIGHTEEN (18), NINETEEN (19) AND THE EAST HALF (E/2) OF LOT TWENTY (20), BLOCK ONE (1), AMENDED PLAT OF BLOCKS 1-2-8-13-16, WHITTAKER’S ADDITION TO THE CITY OF SHAWNEE, POTTAWATOMIE COUNTY, OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF, REZONING SAID PROPERTY FROM R-1; SINGLE FAMILY RESIDENTIAL DISTRICT AND C-1; NEIGHBORHOOD COMMERCIAL DISTRICT TO C-3; AUTOMOTIVE AND COMMERCIAL RECREATION DISTRICT AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF SHAWNEE ACCORDINGLY.”

A motion was made by Commissioner Schrzan, seconded by Vice Mayor Peterson, that the Title and Ordinance No. 2287NS be approved. Motion carried 7-0.

AYE: Schrzan, Peterson, Daugherty, Claybrook, O’Neal, Mills, Beck
NAY: None

Thereupon Mayor Mills declared Ordinance No. 2287Ns duly passed and adopted.

AGENDA ITEM NO. 8: Consider approving preliminary plat of Hyatt Addition located east of Harrison Street and south of 45th Street. (Applicant: Mehdi Azimi)

The staff report was given by Community Development Director Mike Southard and it was noted that the Planning Commission recommended approval of the preliminary plat of Hyatt Addition.
The property is a +/-130 lot subdivision covering +/- 30 acres located east of Harrison Street and south of 45th Street. The proposal complies with the Subdivision Regulation requirements for a Single Family Residential development.
Mr. Mehdi Azimi, the applicant, was present to answer questions and concerns from the Commission regarding the absence of sidewalks and using 42nd Street, an underdeveloped street, as a connector street.
An additional 10 feet of right-of-way on the north side of 42nd Street has been dedicated giving the existing road 25 feet from the right-of-way from the existing centerline of 42nd Street.
A motion was made by Commissioner Beck, seconded by Vice Mayor Peterson, to approve the preliminary plat of the Hyatt Addition based upon the designation of identifying 42nd street as a collector street. Motion carried 7-0.

AYE: Beck, Peterson, Daugherty, Claybrook, Schrzan, O’Neal, Mills
NAY: None

AGENDA ITEM NO. 9: Consider modifying city codes that apply to the placement and construction of manufactured homes.

It was the Planning Commission’s recommendation to table modifying the city codes until the Development Code has been completed.
A motion was made by Commissioner Claybrook, seconded by Commissioner Schrzan, to accept the Planning Commission’s recommendation to table modifying the city codes that apply to the placement and construction of manufactured homes until the Development Code has been completed. Motion carried 7-0.

AYE: Claybrook, Schrzan, O’Neal, Mills, Beck, Peterson, Daugherty
NAY: None

AGENDA ITEM NO. 10: Consider Planning Commission recommendation regarding sub-division regulations pertaining to septic lateral lines.

Community Development Director Mike Southard reported that the Planning Commission and staff had recommended approval of eliminating 400 feet requirement for lateral lines in septic systems from the Subdivision Regulations.
Mr. Southard asked that this agenda item be continued until all changes have been made and presented in its entirety.
A motion was made by Commissioner Daugherty, seconded by Commissioner O’Neal, to continue the subdivision regulations pertaining to septic lateral lines to the December 4, 2006 meeting.
Motion carried 7-0.

AYE: Daugherty, O’Neal, Mills, Beck, Peterson, Claybrook, Schrzan
NAY: None

AGENDA ITEM NO. 11: Consider authorizing staff to apply for Environmental Protection Agency grants for Municipal Auditorium Project funding for installation of a green roof and for assessment of interior hazardous material abatement.

Community Development Director Mike Southard reported to the Commission that the application from city staff for the Environmental Protection Agency (EPA) grants for funds to install a “green roof” and for other purposes for the Municipal Auditorium would be next year. He advised that the maximum grant amount would be for $200,000 with a 20% match requirement that can include soft costs. It was noted that a funding match was not included in this year’s budget.
Also, Ms. Kate Joyce, Director of Senior Citizens of Shawnee, Inc., came forward to explain the reasons why the Senior Citizens Center would be seeking funds to expand its options for the use of the Municipal Auditorium. The Senior Citizens Center operates the Municipal Auditorium by contract with the City.
She indicated that the building is in need of repairs and with the improvements it would increase the community’s use of the auditorium by producing income through rental of the auditorium.
Ms. Joyce indicated that she was working with an Oklahoma University professor to conduct a feasibility study regarding the benefits on the use of green roofs.
A motion was made by Vice Mayor Peterson, seconded by Commissioner Beck, to encourage and authorize Kate Joyce to continue investigating grant possibilities pertaining to a green roof for the Shawnee Municipal Auditorium and report her findings to the Commission on the City’s cost obligations at a future meeting. Motion carried 7-0.

AYE: Peterson, Beck, Daugherty, Claybrook, Schrzan, O’Neal, Mills
NAY: None

AGENDA ITEM NO. 12: Consider agreement with VideoDans for video production services.

The Cable TV Advisory Committee members and City Treasurer Becky Cragin presented the committee’s proposed agreement with VideoDans for video production services.
The members included Chair John Stobbe, Bill Johnson, and Roger Hadley.
Mr. John Stobbe, chairman of the committee, gave an up-date on the committee working to develop an educational program to be shown on cable television about the City’s services and for informational purposes to the community. It was noted that guidelines would be presented at a later meeting when it was completed.
As a start, the committee had sent out Request for Proposals and reviewed five submittals for video production. After narrowing down the selection, the proposal from VideoDans c/o Daniel Shaughnessy of Shawnee, was being recommended to the Commission.
Upon discussion, it was brought to the Commission’s attention that the proposed contractor had not seen the final version of the contract and he had some concerns.
A motion was made by Commissioner Daugherty, seconded by Vice Mayor Peterson, to send the contract between the City and VideoDans for video production services back to Cable TV Advisory Committee to review the contract and return with recommendation at the November 20, 2006 Commission meeting. Motion carried 7-0.

AYE: Daugherty, Peterson, Claybrook, Schrzan, O’Neal, Mills, Beck
NAY: None

Upon conclusion of this item, Mr. Daniel Shaughnessy read into record a prepared letter that he was honored to be selected, but he also had some last minute adjustments he wanted to negotiate.

AGENDA ITEM NO. 13: Consider proposal from Oklahoma Baptist University to purchase Shawnee airport property.

In the Commission’s consideration of a proposal from the Oklahoma Baptist University to purchase a portion of the Shawnee airport property, City Manager Jim Collard requested the Commission to defer this item to a later date until the property had been cleared for sale by the Shawnee Airport Authority.
City Attorney John Canavan advised the Commission that the property located east of Airport Road, north of Federal Street, and south of University Street of approximately 9.2 acres, could not be sold until a transfer of ownership was issued from the City of Shawnee to the Shawnee Airport Authority, since the Authority owns the airport property.
He informed the Commission that he would take legal steps for a quit claim deed to be issued from the City to the Authority before sale could be considered.
Staff noted that the Airport Advisory Board had recommended approval of the proposal from OBU.
A motion was made by Commissioner Daugherty, seconded by Vice Mayor Peterson, to accept staff’s recommendation to deed the airport property from the City of Shawnee to the Shawnee Airport Authority and proceed with acceptance of Oklahoma Baptist University’s proposal for purchase of property to be presented at the next meeting of November 20, 2006. Motion carried 7-0.

AYE: Daugherty, Peterson, Claybrook, Schrzan, O’Neal, Mills, Beck
NAY: None

AGENDA ITEM NO. 14: Consider proposal from Shawnee Little Theatre to purchase Shawnee airport property.

As in the previous agenda item, the same transaction would need to be completed before considering the sale of the airport property located at 1829 Airport Road, where the Shawnee Little Theatre building stands on approximately a one-half acre.
A motion was made by Commissioner O’Neal, seconded by Commissioner Beck, to accept staff’s recommendation to deed the airport property from the City of Shawnee to the Shawnee Airport Authority and proceed with acceptance of Shawnee Little Theatre, Inc.’s proposal for purchase of property to be presented at the next meeting of November 20, 2006. Motion carried 7-0.

AYE: O’Neal, Beck, Peterson, Daugherty, Claybrook, Schrzan, Mills
NAY: None

AGENDA ITEM NO. 15: Consider an ordinance establishing a $1,100 refundable deposit for the use of a city owned meter used on fire hydrants for bulk water purchases.

The Commission discussed at the last meeting that an ordinance needed to be established for refundable deposit for the use of a city owned meter used on fire hydrants for bulk water purchases. The staff recommended that the amount be increased to cover costs.

Ordinance No. 2288NS was introduced and the title read aloud.

ORDINANCE NO. 2288NS ENTITLED “AN ORDINANCE RELATING TO THE DEPOSIT FOR FIRE HYDRANT METERS; CREATING A NEW LAW CODIFIED AT SECTION 26-72, DIVISION 1, ARTICLE III OF CHAPTER 26 OF THE CODE OF THE CITY OF SHAWNEE, OKLAHOMA; ESTABLISHING A DEPOSIT OF ELEVEN HUNDRED DOLLARS ($1,100.00) TO BE PAID TO THE CITY FOR RECEIVING A METER TO MEASURE A BULK WATER PURCHASE FROM A FIRE HYDRANT FOR NON-MUNICIPAL PURPOSES; ESTABLISHING FOR THE RETURN OR FORFEITURE OF SAID DEPOSIT AND PROVIDING FOR SEVERABILITY; AND DECLARING AN EMERGENCY.

A motion was made by Commissioner Schrzan, seconded by Commissioner Daugherty, to approve the Title and Sections 1 and 2 of Odinance No. 2288NS. Motion carried 7-0.

AYE: Schrzan, Daugherty, Claybrook, O’Neal, Mills, Beck, Peterson
NAY: None

No action was taken on Section 3, the emergency clause, of the ordinance.
Thereupon Mayor Mills declared Ordinance No. 2288NS duly passed and adopted to become effective 30 days from this date.

AGENDA ITEM NO. 16: Consider providing wireless enhanced 911 services for the City of Shawnee.

Emergency Management Director Don Lynch gave the staff report and requested the Commission’s authorization and direction to notify wireless companies to begin levying the fee of fifty cents ($0.50) per month per cellular telephone to make necessary technical arrangements to provide the service for the City of Shawnee.
The request was based on the question of the November 7, 2006 election ballot to provide wireless (cellular telephone) Enhanced 9-l-l service and levy a fee of fifty cents per month per cell phone to provide such service to the Pottawatomie County citizens should the measure be approved.
Mr. Lynch presented anticipated costs for telephone trunked lines and equipment that will need to be upgraded from the revenue of increased fees.
He also had three options of costs for new 3-position PSAP terminal equipment with mapped all for wireline and wireless Phase II call taking. He recommended Option 1 and requested for staff to be authorized to send letters to the wireless companies notifying them to begin levying the fee.
A motion was made by Vice Mayor Peterson, seconded by Commissioner Beck, that pending voter approval on November 7, 2006, staff is authorized to draft and send a letter to the wireless proprietaries on notification to go out for quotes for equipment and bring ordinance back to the City Commission for approval. Motion carried 7-0.

AYE: Peterson, Beck, Daugherty, Claybrook, Schrzan, O’Neal, Mills
NAY: None

AGENDA ITEM NO. 17: Discuss and consider increasing water and sewer tap fees.

Utility Director Afsaneh Jabbar presented a proposed water and wastewater tap fees table for the Commission’s consideration.
Ms. Jabbar noted that this proposal was a continuation from the June meeting in which the current fees are $150. She indicated that she had conducted a comparison study with compatible cities of our size and a new average was obtained based upon the area and income.
A motion was made by Commissioner Schrzan, seconded by Commissioner O’Neal, to accept the recommendation from staff regarding the proposed tap fees as presented.



Motion carried 7-0.

AYE: Schrzan, O’Neal, Mills, Beck, Peterson, Daugherty, Claybrook
NAY: None

The utility director stated that she would a prepared ordinance would be presented at the next meeting.

AGENDA ITEM NO. 18: Consider Bids:

a. New HVAC System Installation at 1950 N. Park (Award)

A motion was made by Vice Mayor Peterson, seconded by Commissioner O’Neal, to approve staff’s recommendation to award the New HVAC System Installation at 1950 N. Park to Mechanical Concepts, Inc., Oklahoma City, Oklahoma, in the amount of $10,355.21 as the lowest and best bid. Motion carried 7-0.

AYE: Peterson, O’Neal, Mills, Beck, Daugherty, Claybrook, Schrzan
NAY: None

b. One New Steel Vacuum Tank Trailer (Award)

A motion was made by Vice Mayor Peterson, seconded by Commissioner Daugherty, to approve staff’s recommendation to award the One New Steel Vacuum Tank Trailer to Enid Mack Truck Sales, Enid, Oklahoma, as the lowest and best bid in the amount of $35,780.00 without trade-in.

AYE: Peterson, Daugherty, Claybrook, Schrzan, O’Neal, Mills, Beck
NAY: None

AGENDA ITEM NO. 19: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)

There was no New Business.


AGENDA ITEM NO. 20: Administrative Reports

Under Administrative Reports, the following staff members gave reports:
*Utility Director Afsaneh Jabbar gave a short video presentation on the waste collection services of following the Allied Waste trucks picking up refuse from neighborhoods in the narrow alleyways.
It was her recommendation for future trash disposal that the City go to automated pickup and curbside once a week. Staff’s recommended proposal will be presented at a future meeting. She also reported that the HVAC for City Hall is in negotiations with the contractor.
*City Engineer John Krywicki reported that one of the water towers work had been completed; pre-work had been started on the in-take tower; several street projects in progress; and staff training is being conducted on the street sweeper.
*City Manager Jim Collard announced that the Governor’s Water conference would be held next Monday and Tuesday.
*Assistant Airport Manager Jerry Sharp reported that a check had been made on the airport building roof and recommended to go out for bid to make repairs.

AGENDA ITEM NO. 21: Citizens Participation (A five minute limit per person) (A fifteen minute limit per topic)

In Citizen’s Participation, Mr. Bill Stringer, 1721 N. Union, voiced his concerns about receiving an illegal parking notice regarding his parked RV in his front yard.
Police Chief Mathis responded to his concerns and informed him that an ordinance was in place regarding regulations for parking of recreational vehicles in the city.

AGENDA ITEM NO. 22: Consider an Executive Session to discuss contract negotiations with International Association of firefighters, Local no. 1628 as authorized by 25 O.S. 307(B)(2).

A motion was made by Vice Mayor Peterson, seconded by Commissioner Daugherty, that the Commission go into Executive Session to discuss contract negotiations with International Association of Firefighters, Local No. 1628 authorized by 25 O.S. 307(B)(2). Motion carried 7-0.

AYE: Peterson, Daugherty, Claybrook, Schrzan, O’Neal, Mills, Beck
NAY: None

CITY COMMISSION NOW IN EXECUTIVE SESSION AT 8:38 P.M. WITH ALL COMMISSIONERS PRESENT.

CITY COMMISSION RECONVENED IN REGULAR SESSION AT 8:50 P.M. WITH ALL COMMISSIONERS PRESENT.

AGENDA ITEM NO. 23: Consider matters discussed in Executive session regarding contract negotiations with International Association of Firefighters, Local No. 1628 as authorized by 25 O.S. 307(B)(2).

A motion was made by Vice Mayor Peterson, seconded by Commissioner Beck, to approve contract negotiations with International Association of Firefighters, as presented. Motion carried 7-0.

AYE: Peterson, Beck, Daugherty, Claybrook, Schrzan, O’Neal, Mills
NAY: None

AGENDA ITEM NO. 24: Commissioners Comments

Under Commissioners Comments, Vice Mayor Peterson along with several other Commissioners expressed their appreciation to Commissioner Claybrook for his leadership and dedicated service to the City as a Commissioner for more than eight years. Commissioner Claybrook will give up his Ward 1 seat at the next City Commission meeting.

AGENDA ITEM NO. 25: Adjournment

There being no further business to be considered, a motion was made by Commissioner Beck, seconded by Commissioner O’Neal, that the meeting be adjourned.

Motion carried 7-0. (8:58 p.m.)

AYE: Beck, O’Neal, Mills, Peterson, Daugherty, Claybrook, Schrzan
NAY: None



_____________________________
CHUCK MILLS, MAYOR

(SEAL)
ATTEST:
_______________________________
DIANA HALLOCK, CITY CLERK


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