Date: 4/16/2007Board: City CommissionDocumentType: MinutesWeb Posted: 5/8/2007 2:48:48 PM
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BOARD OF CITY COMMISSIONERS PROCEEDINGS
APRIL 16, 2007 AT 6:30 P. M.

The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, April 16, 2007 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mills presided and called the meeting to order. Upon roll call, the following members were in attendance.

Chuck Mills
Mayor
Pam Stephens Tom Schrzan
Commissioner Ward 1 Commissioner Ward 2

Marva O’Neal Timmy Young
Commissioner Ward 3 Commissioner Ward 4

Linda Peterson David Daugherty
Commissioner Ward 5-Vice Mayor Commissioner Ward 6

ABSENT: None

INVOCATION Reverend J. Clifton Briscoe
Living Word Church

FLAG SALUTE Mayor Mills

AGENDA ITEM NO. 1: Consider approval of Agenda.

A motion was made by Vice Mayor Peterson, seconded by Commissioner O’Neal, to approve the Agenda. Motion carried 7-0.

AYE: Peterson, O’Neal, Mills, Young, Daugherty, Stephens, Schrzan
NAY: None




AGENDA ITEM NO. 2: Consider approval of Consent Agenda.
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set out in Agenda Item No. 20.

b. Minutes from the April 2, 2007 meeting.

c. Budget Amendment in Shawnee Airport Authority

d. Transfer of Appropriations in Capital Improvement Fund

e. Acknowledge the following reports and minutes:

* Sales Tax Report for the month of March, 2007

* Civic and Cultural Development Authority minutes from the February 15, 2007 meeting.

* Shawnee Urban Renewal Authority minutes from the March 6, 2007 meeting

* Planning Commission minutes from the March 7, 2007 meeting

* Airport Advisory Board minutes from the February 21, 2007 meeting.

f. Acknowledge Workers’ Compensation settlement to David Short in the amount of $7,947.50.

g. Approve submission of application for funding to the Oklahoma Housing Finance Agency for the FY 2007 HOME Investment Partnership Program for first-time homebuyer new construction.

h. Approve refund of contributions from the Oklahoma Municipal Retirement Fund Defined Contribution Plan for Jonathan Nice.

i. Approve refund of contributions from the Oklahoma Municipal Retirement Fund Defined Contribution Plan for Michael Hemingway.
j. Approve extension of cable television franchise permit until May 31, 2007

k. Confirm City Manager’s approval of emergency repairs on sewer line between Kickapoo and Park and Georgia and Midland streets.

l. Lakesite Leases:

RENEWALS

Lot 8, Seck Tract

K. West
L. Davis

Lot 17, Belcher Tract

J. Rostochil
L. Rostochil

TRANSFER

From: E. Silvers
To: E. Chidester

m. Mayor’s Appointments:

Traffic Commission

Appoint Carl Holt to replace Bill Colclasure to a term expiring 1/1/09

Water Resource Board

Appoint Shawna Turner



Airport Advisory Board

Appoint Jack Barrett to a three-year term to expire 7/1/10

A motion was made by Vice Mayor Peterson, seconded by Commissioner Young, to approve Consent Agenda Item No. 2(a-m) as presented. Motion carried 7-0.

AYE: Peterson, Young, Daugherty, Stephens, Schrzan, O’Neal, Mills
NAY: None

AGENDA ITEM NO. 3: Citizens’ Participation (A three-minute limit per person) (A twelve-minute limit per topic)

Under Citizens’ Participation, the following citizens appeared before the Commission with the following comments:
Ms. Charlotte Newell, had questioned the proposed budget plans to take the skate park funds and move it elsewhere.
Mr. Josh Barrett asked a legal question if former City Treasurer/Finance Director Becky Cragin could be reconsidered for the finance position and if it would be illegal for her to be rehired.
In response, City Attorney John Canavan told Mr. Barrett that Ms. Cragin could be rehired by the administrative staff for the finance director position that was not illegal; and the Board of City Commissioners has the authority to hire the City Treasurer.

AGENDA ITEM NO. 4: Mayor’s Presentations and Proclamations:

Mayor Mills presented a Certificate of Appreciation to J. Clifton Briscoe with Living Word Church for the invocation at the city commission meeting.

Mayor Mills presented an Officer of the Quarter Award to Sergeant Mason Wilson of the Shawnee Police Department for his excellent service for 17 years to the City of Shawnee. Sgt. Wilson has recently implemented a gang unit.


“William ‘Bill’ Ford Day”
April 17, 2007
(accepted by David Gardner, Unit Director for Salvation Army Boys and Girls Club)

“Retired and Senior Volunteer Program Week”
April 16 – 20, 2007
(accepted by Ms. Thixie Totty)

AGENDA ITEM NO. 5: City Manager’s presentation of Employee of the Month. (Lt. Richard Wakeman, Shawnee Police Department).

City Manager Jim Collard presented a plaque to Lt. Richard Wakeman, Police Officer, as the April employee of the month, in recognition of his excellent dedication to the City of Shawnee. Lieutenant Wakeman was present to accept.

AGENDA ITEM NO. 6: Public hearing and consider an ordinance rezoning property located at 14108 Acme Road from C-3; Automotive and Commercial Recreation District to C-3P; Automotive and Commercial Recreation District with Conditional Use Permit to allow for the sale of beer for off-premise consumption. (Applicant: Rodney McPhetridge)

Mayor Mills declared a public hearing in session to consider an ordinance rezoning property located at 14108 Acme Road for Conditional Use Permit to allow for the sale of beer for off-premise consumption.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the rezoning.
Chief Building Inspector Mike Cox gave the staff report noting that the Planning Commission recommended approval of the rezoning.
There were no formal written protest filed with the City Clerk. No others appeared and the public hearing was closed.

After due and careful consideration, Ordinance No. 2304NS was introduced and the title read aloud.

ORDINANCE NO. 2304NS ENTITLED “AN ORDINANCE CONCERNING THE ZONING CLASSIFICATION OF THE FOLLOWING DESCRIBED PROPERTY LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF SHAWNEE, OKLAHOMA, TO-WIT: A TRACT OF LAND BEING LOCATED IN THE NORTHEAST QUARTER (NE/4) OF SECTION TEN (10), TOWNSHIP TEN (10) NORTH, RANGE THREE (3) EAST OF THE INDIAN MERIDIAN, POTTAWATOMIE COUNTY, OKLAHOMA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT A POINT 831.89 FEET S0020’41”W AND 208.71 FEET N8916’51”W OF NORTHEAST CORNER (NE/C) OF SAID NORTHEAST QUARTER (NE/4); THENCE S3125’17”W A DISTANCE OF 141.68 FEET; THENCE N5008’45”W A DISTANCE OF 142.87 FEET; THENCE N3157’12”E A DISTANCE OF 118.13 FEET; THENCE S5847’32”E A DISTANCE OF 68.94 FEET; THENCE S6027’57”E A DISTANCE OF 71.32 FEET TO THE POINT OF BEGINNING, REZONING SAID PROPERTY FROM C-3; AUTOMOTIVE AND COMMERCIAL RECREATION DISTRICT TO C-3P; AUTOMOTIVE AND COMMERCIAL RECREATION DISTRICT WITH CONDITIONAL USE PERMIT; AND AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF SHAWNEE ACCORDINGLY.”

A motion was made by Commissioner Schrzan, seconded by Vice Mayor Peterson, that the Title and Section 1 be approved. Motion carried 6-1.

AYE: Schrzan, Peterson, Daugherty, Stephens, O’Neal, Mills
NAY: Young

Thereupon Mayor Mills declared Ordinance No. 2304NS duly passed and adopted.

AGENDA ITEM NO. 7: Public hearing and consider an ordinance rezoning property located at 101 St. John’s Road from A-1; Agricultural District to RE; Rural Estates for residential use. (Applicant: Kenneth & Patricia Genn)

Mayor Mills declared a public hearing in session to consider an ordinance to rezone property located at 101 St. John’s Road for residential use.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the rezoning.
Chief Building Inspector Mike Cox gave the staff report noting that the Planning Commission recommended approval of the rezoning from A-1 to RE, which conforms to the Comprehensive Plan. There was a twenty-five percent (25%) protest filed from surrounding property owners.
Mr. Kenneth Genn, the applicant, was present on behalf of his application. Others appearing on his behalf were his sons, Chris Genn and Ken Genn, and Floyd Edwards, a neighbor.
Those appearing against the rezoning were Mary Hathcock, Pat Bateman, Don and Betty Case, and other property owners.
There being no others to appear, the public hearing was closed.
After due and careful consideration Ordinance No. 2305NS was introduced and the title read aloud.
ORDINANCE NO. 2305NS ENTITLED “AN ORDINANCE CONCERNING THE ZONING CLASSIFICATION OF THE FOLLOWING DESCRIBED PROPERTY LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF SHAWNEE, POTTAWATOMIE COUNTY, OKLAHOMA, TO-WIT: THE SOUTH ONE HUNDRED SEVENTY-FIVE (175) FEET OF LOT SIX (6), COCHRANE ADDITION TO THE CITY OF SHAWNEE, POTTAWATOMIE COUNTY, OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF, REZONING SAID PROPERTY FROM A-1; AGRICULTURAL DISTRICT TO R-E; RURAL ESTATES DISTRICT AND AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF SHAWNEE ACCORDINGLY.”

A motion was made by Commissioner Schrzan, seconded by Commissioner Young, that the Title and Section 1 be approved.



Motion carried 6-1.

AYE: Schrzan, Young, Peterson, Daugherty, Stephens, Mills
NAY: O’Neal

Thereupon Mayor Mills declared Ordinance No. 2305NS duly passed and adopted.

AGENDA ITEM NO. 8: Public hearing and consider an ordinance rezoning property located at 211 N. Kickapoo from R-3, Multi-Family Dwelling, to C-3; Automotive and Commercial Recreation District for speculative commercial use. (Applicant: Lamar Industries).

Mayor Mills declared a public hearing in session to consider an ordinance to rezone property located at 211 N. Kickapoo for speculative commercial use.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the rezoning.
The staff report was given by the chief building inspection noting that the Planning Commission recommended approval and the request conforms to the Comprehensive Plan.
There was no formal written protest filed with the City Clerk. No others appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2306NS was introduced and the title read aloud.

ORDINANCE NO. 2306NS ENTITLED “AN ORDINANCE CONCERNING THE ZONING CLASSIFICATION OF THE FOLLOWING DESCRIBED PROPERTY LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF SHAWNEE, POTTAWATOMIE COUNTY, OKLAHOMA: THE NORTH FIFTEEN (15) FEET OF LOT EIGHTEEN (18) AND ALL OF LOTS NINETEEN (19), TWENTY (20), TWENTY-ONE (21), TWENTY-TWO (22), TWENTY-THREE (23) AND TWENTY-FOUR (24), BLOCK NINETEEN (19) TO THE AMENDED PLAT TO THE CITY OF SHAWNEE, REZONING SAID PROPERTY FROM R-3; MULTI-FAMILY RESIDENTIAL DISTRICT TO C-3; AUTOMOTIVE AND COMMERCIAL RECREATION DISTRICT; AND AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF SHAWNEE ACCORDINGLY.”

A motion was made by Commissioner Young, seconded by Vice Mayor Peterson, that the Title and Section 1 be approved. Motion carried 7-0.

AYE: Young, Peterson, Daugherty, Stephens, Schrzan, O’Neal, Mills
NAY: None

Thereupon Mayor Mills declared Ordinance No. 2306NS duly passed and adopted.

AGENDA ITEM NO. 9: Public hearing and consider an ordinance rezoning property located at 130 N. Park from C-4; Central Business District to R-3P; Multi- Family Dwelling with a Conditional Use Permit to allow for a group home. (Applicant: Dan Hurley o/b/o Central Plastics Company).

Mayor Mills declared a public hearing in session to consider an ordinance to rezone property located at 130 N. Park with a Conditional Use Permit to allow for a group home.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the rezoning.
Chief Building Inspector Mike Cox gave the staff report noting that the Planning Commission recommended the rezoning. There was no formal written protest filed with the City Clerk.
Mr. Dan Hurley, President of the South Central Industries Board of Directors, appeared on behalf of the application. No others appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2307NS was introduced and the title read aloud.

ORDINANCE NO. 2307NS ENTITLED “AN ORDINANCE CONCERNING THE ZONING CLASSIFICATION OF THE FOLLOWING DESCRIBED PROPERTY LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF SHAWNEE, OKLAHOMA, TO-WIT: LOTS ONE (1), TWO (2) AND THREE (3), BLOCK TWENTY-ONE (21), AMENDED PLAT TO THE CITY OF SHAWNEE, POTTAWATOMIE COUNTY, OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF; REZONING SAID PROPERTY FROM C-4; CENTRAL BUSINESS DISTRICT TO R-3P; MULTI-FAMILY RESIDENTIAL DISTRICT WITH CONDITIONAL USE PERMIT; AND AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF SHAWNEE ACCORDINGLY.”

A motion was made by Vice Mayor Peterson, seconded by Commissioner O’Neal, that the Title and Section 1 be approved. Motion carried 7-0.

AYE: Peterson, O’Neal, Mills, Young, Daugherty, Stephens, Schrzan
NAY: None

Thereupon Mayor Mills declared Ordinance No.2307NS duly passed and adopted.

AGENDA ITEM NO. 10: Public hearing and consider an ordinance rezoning property located at 201 N. Louisa from R-3; Multi-Family Dwelling to R-3P; Multi-Family Dwelling with a Conditional Use Permit for a group home. (Applicant: Dan Hurley o/b/o South Central Industries).

Mayor Mills declared a public hearing in session to consider an ordinance to rezone property located at 201 N. Louisa with a Conditional Use Permit for a group home.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the rezoning.
Chief Building Inspector Mike Cox gave the staff report noting that the Planning Commission recommended approval. There was no formal written protest filed with the City Clerk.
Mr. Dan Hurley, President of the South Central Industries Board of Directors, appeared on behalf of the application. No others appeared and the public hearing was closed.

After due and careful consideration, Ordinance No. 2308NS was introduced and the title read aloud.

ORDINANCE NO. 2308NS ENTITLED “AN ORDINANCE CONCERNING THE ZONING CLASSIFICATION OF THE FOLLOWING DESCRIBED PROPERTY LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF SHAWNEE, OKLAHOMA, TO-WIT: LOTS SEVENTEEN (17), EIGHTEEN (18) AND NINETEEN (19), BLOCK EIGHTEEN (18), AMENDED PLAT TO THE CITY OF SHAWNEE, POTTAWATOMIE COUNTY, OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF; REZONING SAID PROPERTY FROM R-3; MULTI-FAMILY RESIDENTIAL DISTRICT TO R-3P; MULTI-FAMILY RESIDENTIAL DISTRICT WITH CONDITIONAL USE PERMIT; AND AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF SHAWNEE ACCORDINGLY.”

A motion was made by Commissioner Young, seconded by Commissioner Daugherty, that the Title and Section 1 be approved. Motion carried 7-0.

AYE: Young, Daugherty, Stephens, Schrzan, O’Neal, Mills, Peterson
NAY: None

Thereupon Mayor Mills declared Ordinance No.2308NS duly passed and adopted.

AGENDA ITEM NO. 11: Public hearing and consider an ordinance rezoning property located at 1309 E. Highland from C-1; Neighborhood Commercial to R-1; Single Family Residential District for use as a single family residence. (Applicant: Mike Wolf and Shawnee Urban Renewal Authority o/b/o Janet Person).

Mayor Mills declared a public hearing in session to consider an ordinance to rezone property located at 1309 E. Highland for use as a single family residence.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the rezoning.
Program Manager Mike Wolf for Shawnee Urban Renewal Authority gave the staff report noting that the Planning Commission recommended approval for the property located at 1309 E. Highland. There was no formal written protest filed with the City Clerk. No others appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 2309NS was introduced and the title read aloud.

ORDINANCE NO. 2309NS ENTITLED “AN ORDINANCE CONCERNING THE ZONING CLASSIFICATION OF THE FOLLOWING DESCRIBED PROPERTY LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF SHAWNEE, OKLAHOMA, TO-WIT: THE SOUTH SEVENTY-ONE (71) FEET OF LOTS FOUR (4) AND FIVE (5), BLOCK SIXTEEN (16), AMENDED PLAT OF BLOCKS 1-2-8-13-16 OF WHITTAKER’S ADDITION TO THE CITY OF SHAWNEE, POTTAWATOMIE COUNTY, OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF REZONING SAID PROPERTY FROM C-1; NEIGHBORHOOD COMMERCIAL DISTRICT TO R-1; SINGLE FAMILY RESIDENTIAL DISTRICT; AND AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF SHAWNEE ACCORDINGLY.”

A motion was made by Commissioner Young, seconded by Commissioner O’Neal, that the Title and Section 1 be approved. Motion carried 7-0.

AYE: Young, O’Neal, Mills, Peterson, Daugherty, Stephens, Schrzan
NAY: None

Thereupon Mayor Mills declared Ordinance No.2309NS duly passed and adopted.

AGENDA ITEM NO. 12: Consider final plat of Section 1 for the Hyatt Addition, south of 45th Street. (Applicant: Medhi Azimi)

The Commission considered the final plat of Section 1 for the Hyatt Addition, south of 45th Street between Harrison and Bryan.
Emergency Management Director Don Lynch had concerns regarding the street names for E911 purposes, but he stated the plat could be approved contingent upon correcting address names.
Chief Building Inspector Mike Cox reported that the Planning Commission and staff recommended approval of the final plat for Section 1. In staff notes, the layout mirrors the revised preliminary plat. This section will consist of 40 lots covering approximately 11 acres. Water will be extended along 45th Street to the entryway and throughout the addition. Sewer will be extended throughout the addition and eventually allowing for future connections to the East.
A motion was made by Vice Mayor Peterson, seconded by Commissioner O’Neal, to approve the final plat of Section 1 for the Hyatt Addition contingent upon correcting the street names. Motion carried 7-0.

AYE: Peterson, O’Neal, Mills, Young, Daugherty, Stephens, Schrzan
NAY: None

AGENDA ITEM NO. 13: Consider final plat for the I-40 and Kickapoo Commercial Center, Lot 2, Block 4. (Applicant: O & M Restaurant Group).

The Commission considered the final plat for the I-40 and Kickapoo Commercial Center, Lot 2, Block 4, for a proposed restaurant, located south of I-40 and west of Kickapoo.
Chief Building Inspector Mike Cox gave the staff report noting that the Planning Commission and staff recommended approval of the final plat subject to the setbacks being reflected on the final drawings.
Per the agenda notes, this is a single lot subdivision at Princeton Way and Kickapoo. One change that should be reflected on the final prints is a 25-foot setback and that Princeton Way be dedicated as a public right-of-way. As a condition of this development, the sewer line will be extended along Princeton Way as was proposed in the Preliminary Plat. Eventual connectivity to the signalized intersection to the south will be made in future sections of the development.
A motion was made by Commissioner Daugherty, seconded by Commissioner Young, to approve the final plat for the I-40 and Kickapoo Commercial Center, Lot 2, Block 4, that reflect a 25-foot setback on the final drawings as recommended by the Planning Commission and staff.

Motion carried 7-0.

AYE: Daugherty, Young, Peterson, Stephens, Schrzan, O’Neal, Mills
NAY: None

AGENDA ITEM NO. 14: Consider waiving tap fees for Faith 7 housing project for developmentally disabled adults.

Mr. Donald Pyeatt, member of the Faith 7 Board of Directors on behalf of Faith 7 Activity Center, and Mr. Mike Little, Westchester Development Company and contractor for the project, were present to request waiving tap fees for the Faith 7 housing project for the developmentally disabled adults located at 301 S. Kennedy.
According to the staff report, in the past the Commission and staff have waived building permit fees for non-profit organizations utilizing public funds. This request is consistent with three other low-income tax credit applications over the last four years. The City has waived building permits, sewer taps, liens, etc. in order to reduce costs to meet financial match requirements of the community.
For the 15-unit complex, the amount of the water tap fee requesting to be waived was about $11,250. Mr. Little advised that the city was not contributing.
Upon discussion, the Commission requested information about the percentages of the total package on the project. It was Vice Mayor Peterson’s recommendation that on the staff level, guidelines needed to be established for future waiver requests for non-profit projects.
A motion was made by Vice Mayor Peterson, seconded by Commissioner Stephens, to approve waiving tap fees for the Faith 7 housing project based on former fee structures and that a letter from Faith 7 include the percentage of the waived amount and the total package of the project. Motion carried 7-0.

AYE: Peterson, Stephens, Schrzan, O’Neal, Mills, Young, Daugherty
NAY: None

AGENDA ITEM NO. 15: Update from Mike Crawford regarding status of City financial records.

Mr. Mike Crawford of Crawford & Associates, P.C., financial consultants, gave an updated report on the city’s financial record keeping status.
He distributed a written summary and stated that this preliminary assessment was based upon the initial gathering of information from the accounting staff. He noted that in his assessment, the cause of the backlog of work has been mainly due to the staffing and resource issues since 2004 with the filling of the Chief Accountant position.
Mr. Crawford recommended that work will begin tomorrow and focus efforts on getting the cash accounts reconciled. He noted that the capital asset records were in good shape.
Mr. Crawford will return in three weeks to give a progress report.

AGENDA ITEM NO. 16: Consider final payment to Joseph E. Carlson, CPA for auditing services in the amount of $46,829.11. (Deferred from 4/2/07 meeting)

A motion was made by Vice Mayor Peterson, seconded by Commissioner Young, to approve final payment amount of $46,829.11 to Joseph E. Carlson, CPA for auditing services. Motion carried 7-0.

AYE: Peterson, Young, Daugherty, Stephens, Schrzan, O’Neal, Mills
NAY: None

AGENDA ITEM NO. 17: Consider progress made on property located at 1113 S. Gordon Cooper Drive owned by Nick Chlouber.

Chief Building Inspector Mike Cox reports that considerable progress has been made on the property located at 1113 S. Gordon Cooper Drive owned by Nick Chlouber. A demolition contractor has contacted the Action Center and is obtaining a permit to demolish both residential structures. An additional 30 days should be sufficient to raze the buildings and complete the clean up.
A motion was made by Vice Mayor Peterson, seconded by Commissioner O’Neal, to extend Mr. Chlouber sixty (60) days to raze and remove structures from property located at 1113 S. Gordon Cooper Drive.


Motion carried 6-0.

COMMISSIONER YOUNG WAS NOT PRESENT DURING VOTE

AYE: Peterson, O’Neal, Mills, Daugherty, Stephens, Schrzan
NAY: None

COMMISSIONER YOUNG RETURNED AT 9:15 P.M.

AGENDA ITEM NO. 18: Consider Shawnee Airport Advisory Board recommendation regarding increasing hangar rental rates.

Assistant Airport Manager Jerry Sharp read the recommended rates regarding increasing hangar rental rates that will take effect July 1, 2007.

CURRENT
RATES INCREASE

T-Hanger rent $100.00 $125.00
Bulk hanger rent
Single engine $110.00 $130.00
Twin engine $110.00 $150.00

Hangers that receive a discount rate due to drainage problems will increase from $75.00 to $93.75 and from $50.00 to $62.50.
One hundred percent of the increase will be used to make hangar improvements and to maintain hangars for the first two years. After two years the percentage of the increase used for maintenance will be reviewed to determine if an adjustment is appropriate. Rental rates will also be reviewed in two years.
A motion was made by Commissioner Daugherty, seconded by Commissioner Stephens, to approve Shawnee Airport Advisory Board recommendation regarding increasing hangar rental rates. Motion carried 7-0.

AYE: Daugherty, Stephens, Schrzan, O’Neal, Mills, Young, Peterson
NAY: None

AGENDA ITEM NO. 19: Consider Oklahoma Municipal Retirement Fund lump sum distribution from Defined Benefit Plan and refund of contributions from Defined Contribution Plan for Glen Thompson.

A motion was made by Vice Mayor Peterson, seconded by Commissioner Daugherty, to approve Oklahoma Municipal Retirement Fund lump sum distribution from Defined Benefit Plan and refund of contributions from Defined Contribution Plan for Glen Thompson. Motion carried 7-0.

AYE: Peterson, Daugherty, Stephens, Schrzan, O’Neal, Mills, Young
NAY: None

AGENDA ITEM NO. 20: Consider Bids:

Acting Finance Director Steve Nolen opened and read all bids received into record and stated that two options are available from the firm either with financials or without.

a. Professional Auditing Services (Open)

BIDDER/PROPOSER AMOUNT WITHOUT
FINANCIALS

Cole & Reed, P.C. $71,000 $57,500
Oklahoma City, OK 73102

Sanders, Bledsoe, and Hewett
Broken Arrow, OK 74013 $ $50,000

Murrell, Hall, McIntosh & Co.
Norman, OK 73070 $60,675 $52,000

A motion was made by Vice Mayor Peterson, seconded by Commissioner O’Neal, that the bids for Professional Auditing Services be deferred to staff for review and recommendation at the next meeting.

Motion carried 7-0.

AYE: Peterson, O’Neal, Mills, Young, Daugherty, Stephens, Schrzan
NAY: None

b. Up to Seven (7) Panasonic Toughbook Computers (Open)

Police Department reported that they had received 6 quotes and they were read into record as follows:

BIDDER AMOUNT

Advanced Spatial Technologies
Oklahoma City, OK 74101 $30,933.00


Best Buy Gov, LLC
Richfield, MN 55412 $22,711.43 (Does not meet specifications)


Aircanopy Internet Services
Midlothian, TX 76065 $38,730.65

CDW-G
Vernon Hills, IL 60061 $27,286.00

OKC Computer Services, Inc.
Newalla, OK 74857 $30,450.00

Insight Public Sector
Madison, WI 53703 $30,925.93

A motion was made by Vice Mayor Peterson, seconded by Commissioner Daugherty, that the bids for Seven (7) Panasonic Computers be deferred to staff for review and recommendation at the next meeting. Motion carried 7-0.

AYE: Peterson, Daugherty, Stephens, Schrzan, O’Neal, Mills, Young
NAY: None

c. Surplus Kitchen Equipment (Open)

Assistant Airport Manager Jerry Sharp stated that there were no bids received for the Surplus Kitchen Equipment.
City Manager Jim Collard stated that staff would take the option of placing the surplus items E-bay.

AGENDA ITEM NO. 21: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)

There was no New Business.

AGENDA ITEM NO. 22: Administrative Reports

Under Administrative Reports, Emergency Management Director Don Lynch reported on the success of the selling of the weather radios last Saturday at Wal-Mart and more would be sold next Saturday since they sold out in the first thirty minutes. He stated that in the metro area over 5,000 weather radios were sold in less than a half-day.

AGENDA ITEM NO. 23: Commissioners Comments

Under Commissioners Comments, Mayor Mills announced the upcoming community events such as the dedication of a walking track, Arbor Day, and water conservation information at Buford White Lumber Company and Wal-Mart.
Commissioner Young encouraged parents to remind their children to stay off the streets; particularly at the bus stop for safety and courtesy purposes. He reminded residents to move their polycarts off the curbs; and thanked Mr. Crawford for the city’s financial status report and he thanked the cable television viewing audience for watching the city commission meetings.

AGENDA ITEM NO. 24: Adjournment.
There being no further business to be considered, a motion was made by Commissioner Young, seconded by Vice Mayor Peterson, that the meeting be adjourned.
Motion carried 6-1. (9:37 p.m.)

AYE: Young, Peterson, Daugherty, Stephens, O’Neal, Mills
NAY: Schrzan


_____________________________
CHUCK MILLS, MAYOR
(SEAL)
ATTEST:
______________________________
DIANA HALLOCK, CITY CLERK


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