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Date: 11/19/2007Board: City CommissionDocumentType: MinutesWeb Posted: 12/4/2007 11:04:59 AM
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BOARD OF CITY COMMISSIONERS PROCEEDINGS
NOVEMBER 19, 2007 AT 6:30 P. M.

The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, November 19, 2007 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mills presided and called the meeting to order. Upon roll call, the following members were in attendance.

Chuck Mills
Mayor

Pam Stephens Tom Schrzan
Commissioner Ward 1 Commissioner Ward 2

Marva O’Neal Timmy Young
Commissioner Ward 3 Commissioner Ward 4

Linda Peterson Carl Holt
Commissioner Ward 5-Vice Mayor Commissioner Ward 6

ABSENT: None

INVOCATION REV. LARRY SPARKS
NEW BEGINNINGS CHURCH
FLAG SALUTE

AGENDA ITEM NO. 1: Consider approval of Agenda:

A motion was made by Vice Mayor Peterson, seconded by Commissioner Holt, to approve the Agenda. Motion carried 7-0.

AYE: Peterson, Holt, Stephens, Schrzan, O’Neal, Mills, Young
NAY: None

AGENDA ITEM NO. 2: Consider approval of Consent Agenda:

a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 16

b. Minutes from the November 5 and November 6, 2007 meetings.

c. Transfer of Appropriations in the Capital Improvement Funds.

d. Budget Amendment in the Shawnee Municipal Authority Fund.

e. Acknowledge the following reports and minutes:

• Planning Commission minutes from October 3, 2007

• Beautification Committee minutes from October 1, 2007

• Sales Tax Report through November 2007

f. Authorize out-of-state travel for Don Lynch to participate in the subject matter expert panel for update of the core Community Emergency Response Team (CERT) curriculum December 3-7, 2007 at the National Emergency Training Center in Emmitsburg, MD.

g. Authorize staff to purchase from state contract one ½ ton regular cab pickup for Animal Control Section of the Police Department at a cost of $15,145.00.

h. Authorize staff to proceed with the competitive bid process to obtain a contract for the roof repairs needed at the Municipal Auditorium/COEDD building.

i. Acknowledge annual rate justification filing from Allegiance Communications.

j. Acknowledge memo from Jim Bierd on additional $1,540.00 funding to cover bid awarded November 5, 2007, for replacement of metal building at Public Works.

k. Acknowledge Letter of Intent to Establish a Sister City Relationship between the City of Shawnee, the Citizen Potawatomi Nation, and Jinchang City, China.

Before voting on the Consent Agenda, it was requested by Commissioner Holt that Consent Agenda Item No. 2(g) be pulled for separate consideration; Vice Mayor Peterson requested that Consent Agenda Item No. 2(i) be pulled.

A motion was made by Vice Mayor Peterson, seconded by Commissioner O’Neal, to approve the Consent Agenda Item No. 2(a-k), less 2(g) and 2(i), as presented. Motion carried 7-0

AYE: Peterson, O’Neal, Mills, Young, Holt, Stephens, Schrzan
NAY: None

Under Agenda Item No. 2(g), the purchase of one ½ ton regular cab pickup from Riverside Auto Plex, Commissioner Holt had a question concerning whether Riverside Auto Plex was authorized to provide state bid contract prices. He was informed that they were.
A motion was made by Commissioner Holt, seconded by Vice Mayor Peterson, to approve at state-purchasing price through Riverside Auto-Plex Government Sales of Poteau one ½ ton regular pickup for Animal Control at the cost of $15,145.00. Motion carried 7-0.

AYE: Holt, Peterson, Stephens, Schrzan, O’Neal, Mills, Young
NAY: None

Under Agenda Item No. 2(i) regarding the annual rate justification filing from Allegiance Communications, Vice Mayor Peterson asked Allegiance representative Andy Dearth to come forward and explain this rate increase.
Mr. Dearth addressed the Commission and informed them that rates were being raised 7% in light of the fact that it has been two years since rates were increased. Mr. Dearth pointed out that locally even users receiving only basic cable still receive 36 channels of programming.
Commissioner Stephens related to Mr. Dearth complaints she has personally experienced, as well as some of her constituents, in being able to speak with someone when you call the Allegiance telephone number. Mr. Dearth stated that part of the problem was the changeover from Charter to Allegiance. He further stated that everyone should be seeing improved customer service now and within 45-60 days service should be back to normal.
A motion was made by Vice Mayor Peterson, seconded by Commissioner Holt, to acknowledge the rate justification from Allegiance Communication. Motion carried 7-0.

AYE: Peterson, Holt, Stephens, Schrzan, O’Neal, Mills, Young
NAY: None

AGENDA ITEM NO. 3: Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)

Under Citizens Participation, Jim Sims spoke regarding building codes and handicapped accessibility. He spoke in particular about bathrooms at City Hall and at Unity Hospital. Mr. Sims also addressed handicapped ramps in various locations. Mr. Sims stated that he would return in one month to check to see if any improvements have been made.

AGENDA ITEM NO. 4: City Manager’s Presentations:

• Employee of the month to Detective Ethan Reeves with the Police Department.

City Manager Jim Collard presented a plague and certificate to Detective Ethan Reeves, Police Department, as the November employee of the month, in recognition of his excellent service and dedication to the City of Shawnee. Detective Reeves was present to accept.

• Recognition of Dale E. Wiginton for 25 years of service with the City of Shawnee.

Personnel Director Kellie Howard presented a plague and an OML pin to Dale Wiginton, for 25 years of service to the City of Shawnee. Mr. Wiginton has served in several capacities for the city and is currently working at the Water Treatment Plant. Mr. Wiginton was present to accept.

AGENDA ITEM NO. 5: Presentation by Bill Ford, Mike Hengel and Mike McCormick on priorities related to citywide issues developed through community meetings and surveys conducted in connection with those meetings.

Mr. Bill Ford and Mr. Mike Hengel presented to the City Commission their findings regarding citywide issues and priorities obtained through citizen meetings and surveys. A diverse group of citizens met on two separate occasions to discuss Shawnee’s strengths and weaknesses and to prioritize future needs. Mr. Hengel stated that their surveys show the two most important issues facing Shawnee are infrastructure and water. Other areas mentioned in need of attention are city government leadership, poor communication between government entities, poor code enforcement, lack of affordable housing and lack of activities for youth.
Also provided was a list of approximately 75 people who could be appointed to various committees to address needs and priorities.
Mr. Hengel, responding to a question from Vice Mayor Peterson, said that this same presentation would possibly be given to the County Commission and School Board.
Commissioner Stephens pointed out the need for people to become involved in their community. However, using the recent lightly attended water meeting as an example, she stated that only a small group of people actually participate in city government. Mr. Hengle stated that the overall tone of the meetings showed that people want to be involved.
Commissioner Young encouraged people to call their commissioners. He stated that citizen input is the only way commissioners can determine when problems exist.

AGENDA ITEM NO. 6: Consider Resolution of Intent to participate in the Oklahoma Regional Water Utilities Trust.

City Manager Jim Collard addressed this agenda item, stating the importance of pursuing alternative water sources for the community in the future. He read letters of support from the Shawnee Chamber of Commerce and the Shawnee Economic Development Foundation. The proposed resolution would align Shawnee with other central Oklahoma cities in showing intent to participate in a consortium of cities working toward securing water for the future, including the possible acquisition of water from Sardis Lake. Mr. Collard stated that it is important for Shawnee to have an equity interest in this project from the beginning. The approval of this resolution is the first step in a process which requires escrow money to pay for the City of Shawnee’s proportionate share of an engineering study. Each additional step of this process will be brought before the City Commission for their approval.

Resolution No. 6319 was introduced and read aloud.

RESOLUTION NO. 6319 ENTITLED “A RESOLUTION OF INTENT TO ACTIVELY AND TIMELY PARTICPATE IN THE PLAN AND SCHEDULE FOR CREATION OF THE OKLAHOMA REGIONAL WATER UTILITIES TRUST; ACTIVELY AND TIMELY PARTICPATE IN ENGAGEMENT OF CONSULTING ENGINEERS AND OTHER PROFESSIONALS; ACTIVELY AND TIMELY EVALUATE ITS FUTURE WATER NEEDS AND COSTS AND ITS PARTICIPATION IN THE OKLAHOMA REGIONAL WATER UTILITIES TRUST; ACTIVELY AND TIMELY INDENTIFY FUNDING FOR CONSULTING ENGINEERING AND OTHER PROFESSIONAL SERVICES, THE OKLAHOMA REGIONAL WATER UTITIES TRUST, ACQUISITION OF WATER STORAGE RIGHTS, AND WATER INFRASTRUCTURE; TIMELY REPORT ITS DETERMINATION REGARDING PARTICIPATION IN AGREEMENTS FOR ENGINEERING AND OTHER PROFESSIONAL SERVICES, THE OKLAHOMA REGIONAL WATER UTITIES TRUST, ACQUISITION OF WATER STORAGE RIGHTS, AND WATER INFRASTRUCTURE; ACTIVELY AND TIMELY PARTICIPATE IN THE DRAFTING OF A PARTICIPATION AGREEMENT TO FINANCE THE OKLAHOMA REGIONAL WATER UTILITIES TRUST, ACQUISITION OF WATER STORAGE RIGHTS, AND WATER INFRASTRUCTURE; ACTIVELY AND TIMELY PARTICIPATE IN DRAFTING AND ESTABLISHMENT OF THE OKLAHOMA REGIONAL WATER UTILITIES TRUST; TIMELY AUTHORIZE THE ESCROWING OF FUNDS TO FINANCE THE COST OF ENGINEERING AND OTHER PROFESSIONAL SERVICE AGREEMENTS; AND ACKNOWLEDGE THAT TIME IS OF ESSENCE AND THAT A DETERMINATION TO NOT PARTICIPATE IN THE COST OF THE ENGINEERING AND OTHER PROFESSIONAL SERVICES MAY EFFECT ITS FUTURE STATUS AS PARTICIPANT IN BUT NOT AS A FUTURE CUSTOMER OF THE OKLAHOMA REGIONAL WATER UTILITIES TRUST.”

A motion was made by Commissioner Young, seconded by Vice Mayor Peterson, that the Title and Resolution No. 6319 be approved. Motion carried 7-0.

AYE: Young, Peterson, Holt, Stephens, Schrzan, O’Neal, Mills
NAY: None

Thereupon Mayor Mills declared Resolution No. 6319 duly passed and adopted.

AGENDA ITEM NO. 7: Public hearing and consider an ordinance to rezone property from R-1; Single Family Residential to C-3; Automotive, Commercial & Recreation and C-1; Neighborhood Commercial District for property located at 8 and 12 East MacArthur. (Applicant: Robert and Karen Gunderson)

Mayor Mills declared a public hearing in session to consider an ordinance to rezone property located at 8 and 12 East MacArthur from Single Family Residential District to Automotive, Commercial & Recreation District to allow for a doctor’s office.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the rezoning.
Ms. Nancy McNayr gave the staff report noting that the proposed rezoning to C-3; Automotive, Commercial & Recreation District to be in partial conformance with the Comprehensive Plan and Future Land Use Map. The Plan suggests that low-intensity office and professional uses are an appropriate transition between more intense uses and residential areas. The C-1; Neighborhood Commercial District is a more appropriate zoning district to be located next to residential uses. Questions regarding the City’s sign ordinance arose, and Ms. McNayr asked for this matter to be recessed to allow her time to review the sign ordinance.

Mayor Mills declared public hearing to be recessed. The consideration of ordinance will be deferred until review of the sign ordinance and will be considered later in the meeting.

AGENDA ITEM NO. 8: Public hearing and consider an ordinance for a Conditional Use Permit to allow for the sale of beer and alcohol for on premise consumption for property located at 717 East Highland. (Applicant: Jev Vandegrift obo Van’s Pig Stand and Charcoal Room)

Mayor Mills declared a public hearing in session to consider an ordinance for a Conditional Use Permit to allow for the sale of beer and alcohol for on premise consumption for property located at 717 East Highland.
Mayor Mills asked if any persons wished to appear in favor of or in protest of the ordinance.
Ms. McNayr gave the staff report, noting that the Planning Commission recommends approval. Although the restaurant legally serves beer based on older codes, both beer and alcohol sales are requested in this application; this brings both uses into compliance under Shawnee’s present zoning code. It is requested that the owner be required to establish sight-proof screening as required by the current zoning code as a condition of the permit.
There were no formal written protests filed. No others appeared and the public hearing was closed.
After due and careful consideration Ordinance No. 2332NS was introduced and the title read aloud.

ORDINANCE NO. 2332NS ENTITLED “AN ORDINANCE CONCERNING THE ZONING CLASSIFICATION OF THE FOLLOWING DESCRIBED PROPERTY LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF SHAWNEE, POTTAWATOMIE COUNTY, OKLAHOMA: LOTS ONE (1), TWO (2), THREE (3) AND FOUR (4), BLOCK TWO (2), SUB-DIVISION OF BLOCK “A” OF BEARDS’S ADDITION TO THE CITY OF SHAWNEE, POTTAWATOMIE COUNTY, ACCORDING TO THE RE-CORDED PLAT THEREOF, REZONING FROM C-3; AUTOMOTIVE, COMMERCIAL AND RECREATION DISTRICT TO C-3P; AUTOMOTIVE COMMERCIAL AND RECREATION WITH A CONDITIONAL USE PERMIT; AND AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF SHAWNEE ACCORDINGLY.”

A motion was made by Commissioner Stephens, seconded by Commissioner Schrzan, that the Title and Section 1 be approved. Motion carried 6-1.

AYE: Stephens, Schrzan, O’Neal, Mills, Peterson, Holt
NAY: Young

Thereupon Mayor Mills declared Ordinance No. 2332NS duly passed and adopted.

AGENDA ITEM NO. 9: Public hearing and consider an ordinance to rezone property from C-1: Neighborhood Commercial to C-3; Automotive, Commercial and Recreational for property located at 527 North McKinley. (Applicant: Donald Chlouber)

The Planning Commission deferred this zoning request until their December 5, 2007 meeting.
A motion was made by Vice Mayor Peterson, seconded by Commissioner Holt, that the public hearing and consideration of this ordinance be continued until December 17, 2007.
Motion carried 6-0.

COMMISSIONER SCHRZAN ABSENT FOR VOTE

AYE: Peterson, Holt, Stephens, O’Neal, Mills, Young
NAY: None

AGENDA ITEM NO. 10: Presentation by Kevin Menning with HACH Company regarding chloramines.

Prior to Mr. Menning’s presentation, Utility Director Jim Bierd stated improvement in water quality is the primary reason to change to chloramination. Various methods have been used to inform the public of this change, including public meetings, mail outs and newspaper reports. The Town of Meeker and the Pottawatomie County Development Authority, entities using Shawnee water, have also been informed.
Mr. Menning gave a brief history of chloramines and explained the technology involved with chloramination systems. It was Mr. Mennings estimation that by 2011, 50% of Oklahomans will be drinking chloraminated water. Downsides to the system include its affect on dialysis machines, chemicals will need to be added to aquariums and the water in swimming pools will have a green tint.
Mr. Bierd stated that the city will send an additional informational mail-out in the December water bills and the new system should be ready in January of 2008.

CITY COMMISSION NOW CONSIDERS AGENDA ITEM NO. 7

After the review of the sign ordinance, Staff recommends rezoning the property located at 8 and 12 East MacArthur as follows:

The approximate south half of the property be recommended for rezoning to C-3 Automotive, Commercial & Recreation (generally to line up with the C-3 lot to the west); the approximate north half of the property be recommended for rezoning to C-1; Neighborhood Commercial.

Should the property owner wish to pursue higher intensity uses on this property, it may be appropriate to submit a Planned Unit Development application proposing how they would buffer and protect the residential areas from the more intense commercial uses.
No formal written protest had been filed. No others appeared and the public hearing was closed.

Ordinance No. 2334NS was introduced and the title read aloud.

ORDINANCE NO. 2334 NS ENTITILED “AN ORDINANCE CONCERNING THE ZONING CLASSIFICATION OF THE FOLLOWING DESCRIBED PROPERTY LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF SHAWNEE, POTTAWATOMIE COUNTY, OKLAHOMA, TO-WIT: ALL OF THE WEST 100 FEET OF THE EAST HALF OF THE SOUTH HALF (E/2 S/2) LESS THE SOUTH 7 FEET, BLOCK TWO (2), WYANT’S ADDITION TO SHAWNEE, MORE PARTICULARLY DESCRIBED AS BEGINNING AT THE SOUTHEAST CORNER OF BLOCK 2, WITH A BASIS BEARING OF N89º31’00”W ON SOUTH LINE OF SAID PLAT; THENCE N00º46’52”W A DISTANCE OF 7.00 FEET; THENCE N89º31’00”W A DISTANCE OF 75.00 FEET TO THE TRUE POINT OF BEGINNING; THENCE N89º31’00”W A DISTANCE OF 100.00 FEET; THENCE N00º47’06”W A DISTANCE OF 148.95 FEET; THENCE S89º41’48”E A DISTANCE OF 100.00 FEET; THENCE S89º46’58”E A DISTANCE OF 149.26 FEET TO THE POINT OF BEGINNING.
AND
THE SOUTH 150 FEET OF THE EAST HALF OF THE NORTH HALF (E/2 N/2) AND EAST 75 FEET OF THE SOUTH HALF(S/2) OF BLOCK TWO (2), LESS SOUTH 7 FEET, WYANT’S ADDITION TO SHAWNEE, MORE PARTICULARLY DESCRIBED AS BEGINNING AT THE SOUTHEAST CORNER OF BLOCK 2 WITH A BASIS OF BEARING OF N89º31’00”W ON THE SOUTH LINE OF SAID PLAT; THENCE N00º46’52”W A DISTANCE OF 7.00 FEET TO THE TRUE POINT OF BEGINNING; THENCE N00º46’52” W A DISTANCE OF 306.00 FEET; N89º52’36”W” A DISTANCE OF 175.00 FEET; THENCE S00º47’06”E A DISTANCE OF 155.95 FEET; THENCE S89º41’48”E A DISTANCE OF 149.26 FEET; THENCE S 89º31’00”E A DISTANCE OF 75.00 FEET TO THE POINT OF BEGINNING; REZONING SAID PROPERTY FROM R-1; SINGLE FAMILY RESIDENTIAL TO C-3; AUTOMOTIVE, COMMERCIAL AND RECREATION DISTRICT AND AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF SHAWNEE ACCORDINGLY.
AND
THE NORTH 156 FEET OF THE EAST HALF OF THE NORTH HALF (E/2 N/2) AND EAST 75 FEET OF THE SOUTH HALF(S/2) OF BLOCK TWO (2), LESS SOUTH 7 FEET, WYANT’S ADDITION TO SHAWNEE, MORE PARTICULARLY DESCRIBED AS BEGINNING AT THE SOUTHEAST CORNER OF BLOCK 2 WITH A BASIS OF BEARING OF N89º31’00”W ON THE SOUTH LINE OF SAID PLAT; THENCE N00º46’52”W A DISTANCE OF 7.00 FEET TO THE TRUE POINT OF BEGINNING; THENCE N00º46’52” W A DISTANCE OF 306.00 FEET; N89º52’36”W” A DISTANCE OF 175.00 FEET; THENCE S00º47’06”E A DISTANCE OF 155.95 FEET; THENCE S89º41’48”E A DISTANCE OF 149.26 FEET; THENCE S 89º31’00”E A DISTANCE OF 75.00 FEET TO THE POINT OF BEGINNING.
AND
ALL OF THE SOUTH HALF (S/2) OF VACATED 32ND STREET ADJACENT TO THE NORTH LINE OF BLOCK TWO (2) WYANT’S ADDITION TO SHAWNEE, MORE PARTICULARLY DESCRIBED AS BEGINNING AT THE NORTHEAST CORNER OF BLOCK 2 WITH BASIS OF BEARING N89º31’00”W ON SOUTH LINE OF SAID PLAT; THENCE N00º46’52” A DISTANCE OF 29.06 FEET; THENCE S89º44’52”W A DISTANCE OF 175.00 FEET; THENCE S00º47’06”E A DISTANCE OF 27.91 FEET; THENCE S89º52’36”E A DISTANCE OF 175 FEET TO THE POINT OF BEGINNING; REZONING SAID PROPERTY FROM R-1; SINGLE FAMILY RESIDENTIAL TO C-1; NEIGHBORHOOD COMMERCIAL DISTRICT AND AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF SHAWNEE ACCORDINGLY.”

A motion was made by Commissioner Schrzan, seconded by Commissioner O’Neal, to approve rezoning property located at 8 and 12 East MacArthur. Motion carried 7-0.

AYE: Schrzan, O’Neal, Mills, Young, Peterson, Holt, Stephens
NAY: None

Thereupon Mayor Mills declared Ordinance No. 2332NS duly passed and adopted.

AGENDA ITEM NO. 11: Consider an ordinance providing for participation by City of Shawnee citizens in the City of Oklahoma City’s household hazardous waste collection program.

The City of Shawnee currently offers no options to its residents for the disposal of household hazardous waste. The City of Oklahoma City has agreed to let other cities utilize their Hazardous Waste Facility for a fee. In order to use the facility the Shawnee resident will be asked to present a water bill and matching driver’s license. The City of Shawnee would be directly billed and responsible for any charges incurred by the disposal of household hazardous waste. This charge would then be passed on to the citizen on their water bill. The Staff recommends that the City of Shawnee enter into a memorandum of understanding with the City of Oklahoma City to utilize the Household Hazardous Waste Facility.

Ordinance No. 2333NS was introduced and read aloud.

ORDINANCE NO. 2333NS ENTITLED “AN ORDINANCE ESTABLISHING DISPOSAL OF HOUSEHOLD HARARDOUS WASTE; CREATING A NEW SECTION 23-40 ARTICLE II OF CHAPTER 23 OF THE CODE OF THE CITY OF SHAWNEE; ESTABLISHING PROCEDURE AND LOCATION FOR DISPOSAL OF HOUSEHOLD HAZARDOUS WASTE; PROVIDING FOR RATES FOR THE SERVICE; PROVIDING FOR SEVERABILITY AND DECLARING AN EMERGENCY.”

A motion was made by Vice Mayor Peterson, seconded by Commissioner Holt, that the Title and Section 1 be approved. Motion carried 7-0.

AYE: Peterson, Holt, Stephens, Schrzan, O’Neal, Mills, Young
NAY: None

Section 3, the emergency clause, was not presented.

Thereupon Mayor Mills declared Ordinance No. 2333NS duly passed and adopted.

AGENDA ITEM NO. 12: Discuss and consider water negotiations with the City of Tecumseh.

Mayor Mills requested a status report regarding the negations with the City of Tecumseh. Vice Mayor Peterson stated that the City Manager’s office has been attempting to schedule a meeting with Tecumseh representatives, but has received no response from them. Commissioner Stephens said that every item requested from Tecumseh has been provided to them. It is the opinion of Commissioner Stephens that the parties are no longer negotiating in good faith. In light of the fact that the City of Tecumseh will not return to the negotiation table, she asked what steps the City of Shawnee could take to enforce the contract with the City of Tecumseh.
Mayor Mills expressed his opinion that the contract may end up being decided in Court.
The City of Tecumseh has now approached the Pottawatomie County Development Authority with a proposal to buy water directly from them. This proposal will be addressed at the PCDA Board meeting December 11th.
Dr. Joe Taron, PCDA Chairman, said the problem may be that the two cities are interpreting the existing contract differently and Tecumseh is not getting the input they want. The contract states that Shawnee has obligations for billing and has a responsibility to its residents to enforce the contract and Tecumseh has the obligation to pay Shawnee for water regardless of water taken. Dr. Taron urged Mayor Mills to try once more to settle this matter through negotiations. The commissioners agreed that Mayor Mills should attempt to contact Tecumseh’s mayor to arrange further meetings. The commissioners also agreed to discuss this issue further at the December 3, 2007 meeting.

A motion was made by Vice Mayor Peterson, seconded by Commissioner Holt, to defer any action on this item until the December 3, 2007 meeting. Motion carried 7-0.

AYE: Peterson, Holt, Stephens, Schrzan, O’Neal, Mills, Young
NAY: None

AGENDA ITEM NO. 13: Consider proposals for Municipal Pool Assessment.

Parks and Cemetery Superintendent James Bryce reported that two (2) proposals were received concerning the Municipal Pool inspection and evaluation. Both proposals gave detailed lists of the services to be performed and estimated costs. Mr. Bryce and his staff recommend that the services to be performed should be conducted by Paddock Enterprises, Oklahoma City, for the sum of $12,000.00.
Commissioner Schrzan questioned the need to hire a consultant when it is already apparent that the pool needs to be demolished and down sized;
After additional discussion, it was determined that the requested proposals should be enlarged to include an assessment of existing problems and a design plan, including demolition if warranted.
City Commissioners directed staff to prepare new Request for Proposal documents with the specifications, as outlined above.

COMMISSIONER O’NEAL ABSENT AT 9:40 P.M.

AGENDA ITEM NO. 14: Consider a resolution declaring certain vehicles and equipment surplus and disposing of said vehicles and equipment by silent auction and donation.

Resolution No. 6320 was introduced and the title read aloud.

RESOLUTION NO. 6320 ENTITLED “A RESOLUTION DECLARING CERTAIN ITEMS OF PERSONAL PROPERTY SURPLUS AND NO LONGER NEEDED FOR CITY PURPOSES; DESCRIBING SAID ITEMS; AND AUTHORIZING THE SALE OF SAID ITEMS BY SILENT AUCTION; AND DONATING ONE WRECKED TOTAL LOSS VEHICLE IN LIEU OF TOWING FEES.”

A motion was made by Vice Mayor Peterson, seconded by Commissioner Stephens, to approve the Title and Resolution No. 6320. Motion carried 6-0.

AYE: Peterson, Stephens, Schrzan, Mills, Young, Holt
NAY: None

Thereupon Mayor Mills declared Resolution No. 6320 duly passed and adopted.

AGENDA ITEM NO. 15: Authorize City Manager to spend an
additional $10,000.00 on contract for
Planning services during the
Community Development Director
search.

A motion was made by Commissioner Schrzan, seconded by Vice Mayor Peterson, to authorize City Manager to spend an additional $10,000.00 for Planning Services. Motion carried 6-0.

AYE: Schrzan, Peterson, Holt, Stephens, Mills, Young
NAY: None

AGENDA ITEM NO. 16: Consider bids:

a. Cutting and mowing of rank weeds, and the clean-up of trash and/or debris (Award) (Deferred from November 5, 2007)

A motion was made by Commissioner Holt, seconded by Commissioner Young, to award the bid for cutting and mowing of rank weeds, and the clean-up of trash and/or debris to G & G Services, Shawnee, Oklahoma, for the fiscal year 2007-2008. Motion carried 6-0.

AYE: Holt, Young, Peterson, Stephens, Schrzan, Mills
NAY: None

b. Westech Road Widening Project (Open)

City Engineer John Krywicki noted that this was the second time bids had been requested for this project. In both instances, the bids came in higher than the engineer’s estimate. In light of the fact that 100% of the costs of this project will be borne by the Sac and Fox Tribe, Mr. Krywicki requested additional time to meet with Sac and Fox officials.
A motion was made by Commissioner Young, seconded by Commissioner Schrzan, to defer the bid award for Westech Road Widening Project until Mr. Krywicki can meet with Sac & Fox officials. Motion carried 6-0.

AYE: Young, Schrzan, Mills, Peterson, Holt, Stephens
NAY: None

AGENDA ITEM NO. 17: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)

There was no New Business.

AGENDA ITEM NO. 18: Administrative Reports

Under Administrative Reports, Utility Director Jim Bierd informed the Commission of the opportunity to purchase three acres of land across from the water treatment plant. Mr. Bierd pointed to the opportunity for future expansion in discussing this property purchase. Mr. Bierd will keep the Commission advised as this matter progresses.
Toni Gray, Assistant to the City Manager, advised that due to the Thanksgiving Holiday, trash service on Thursday will now be on Friday; Friday trash service will be moved to Saturday.

AGENDA ITEM NO. 19: Commissioners Comments

Under Commissioners Comments, Commissioner Stephens expressed her appreciation to everyone who attended the Veteran’s Day parade.
Commissioner Schrzan expressed his condolences to the monastic community upon the passing of Father Phillip Berning of Saint Gregorys Abbey.
Mayor Mills displayed gifts received from the Chinese delegation during their recent visit to Shawnee. Mayor Mills, Citizen Potawatomi Nation Chairman Rocky Barrett and Gao Tianlu of Jinghang, China recently signed a tri-lateral Sister Cities agreement.

AGENDA ITEM NO. 20: Adjournment

There being no further business to be considered, a motion was made by Commissioner Schrzan, seconded by Commissioner Young, that the meeting be adjourned. Motion carried 6-0. (10:05 p.m.)

AYE: Schrzan, Young, Peterson, Holt, Stephens, O’Neal, Mills
NAY: None



_________________________
CHUCK MILLS, MAYOR

(SEAL)

ATTEST:

________________________________
PHYLLIS LOFTIS, CITY CLERK

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