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Date: 4/14/2008Board: City CommissionDocumentType: MinutesWeb Posted: 4/22/2008 1:45:39 PM
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BOARD OF CITY COMMISSIONERS PROCEEDINGS
SPECIAL CALLED SESSION
APRIL 14, 2008 AT 6:30 P.M.

The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Special Called Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, April 14, 2008 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mills presided and called the meeting to order. Upon roll call, the following members were in attendance.

Chuck Mills
Mayor


Pam Stephens Tom Schrzan
Commissioner Ward 1 Commissioner Ward 2

Marva O’Neal Billy J. Collier
Commissioner Ward 3 Commissioner Ward 4

Linda Peterson Carl Holt
Commissioner Ward 5-Vice Mayor Commissioner Ward 6


ABSENT: None


Others in attendance were city staff, City Manager Jim Collard, Toni Gray, Stephen Nolen, City Attorney John Canavan, Phyllis Loftis, Rhonda Masquat, Don Lynch, Bill Mathis, Jimmy Gibson, Lisa Moody, Michael Jackson and John Krywicki. Randy and Suzanne Gilbert, Julia Harmon and Kate Joyce, Amanda Gire, Shawnee News-Star, and Wayne Trotter, Shawnee Sun were also in attendance.

The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:









NOTICE OF A CALLED SPECIAL SESSION OF THE
BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE,

TO THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA:

You and each of you are hereby notified that by virtue of a call issued by me on this 10th day of April, 2008, a Special Called Session will be held of the Board of Commissioners of the City of Shawnee Oklahoma in the Commission Chambers of City Hall, 16 W. 9th, Shawnee, Oklahoma at 6:30 p.m. on April 14, 2008, and you are hereby notified to be present at said meeting.

The purpose of said meeting will be to consider suspending Administrative Hearing Officer’s Order of Demolition on property located at 1005 N. Union, consider an Executive Session to discuss the tendered resignation of Neva Treiber as City Treasurer and consider the appointment of Steve Nolen as interim City Treasurer pursuant to O.S. §307 (B)(2), consider matters discussed in Executive Session regarding the tendered resignation of Neva Treiber as City Treasurer and consider the appointment of Steve Nolen as interim City Treasurer pursuant to O.S. §307 (B)(2), and have a budget workshop to discuss FY08-09.

Witness my hand this 10th day of April, 2008

(SEAL)

ATTEST:

s/s Phyllis Loftis s/s James C. Collard
PHYLLIS LOFTIS JAMES C. COLLARD
CITY CLERK CITY MANAGER







STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.

I received this notice on the 10th day of April, 2008 at 12:00 o’clock p.m., and executed the same by delivering a true and correct copy thereof to the Mayor and to each of the Commissioners of the Board of City Commissioners for the City of Shawnee, Oklahoma as follows:

I delivered a true and correct copy to Mayor Mills in person by Karen Smithson at 1:50 o’clock p.m. on April 10, 2008

I delivered a true and correct copy to Commissioner Marva O’Neal in person by Charlie O’Neal at 2:00 o’clock p.m. on April 10, 2008

I delivered a true and correct copy to Commissioner Pamela Stephens in person by Brenda Price at 2:10 o’clock p.m. on April 10, 2008

I delivered a true and correct copy to Commissioner Billy J. Collier in person at 2:18 o’clock p.m. on April 10, 2008

I delivered a true and correct copy to Commissioner Thomas Schrzan in person by Mary Jane Schrzan at 2:30 o’clock p.m. on April 10, 2008

I delivered a true and correct copy to Commissioner Carl Holt in person at 2:45 o’clock p.m. on April 10, 2008

I delivered a true and correct copy to Commissioner/Vice Mayor Linda Peterson in person at 3:00 o’clock p.m. on April 10, 2008

Mayor/Commissioner(s) ___________________________________________________
could not be found in the City of Shawnee, Oklahoma on _________________________


Mike Roberts
Deputy Court Clerk











CALL FOR SPECIAL SESSION OF THE SHAWNEE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 14TH DAY OF APRIL, 2008 AT 6:30 O’CLOCK P.M. IN THE COMMISSIONER CHAMBERS OF CITY HALL, 16 W. 9TH, SHAWNEE, OKLAHOMA FOR THE PURPOSE OF CONSIDERING SUSPENDING ADMINISTRATIVE HEARING OFFICER’S ORDER OF DEMOLITION ON PROPERTY LOCATED AT 1005 N. UNION, CONSIDER AN EXECUTIVE SESSION TO DISCUSS THE TENDERED RESIGNATION OF NEVA TREIBER AS CITY TREASURER AND CONSIDER THE APPOINTMENT OF STEVE NOLEN AS INTERIM CITY TREASURER PURSUANT TO O.S. §307 (B)(2), CONSIDER MATTERS DISCUSSED IN EXECUTIVE SESSION REGARDING THE TENDERED RESIGNATION OF NEVA TREIBER AS CITY TREASURER AND CONSIDER THE APPOINTMENT OF STEVE NOLEN AS INTERIM CITY TREASURER PURSUANT TO O.S. §307 (B)(2), AND HAVE A BUDGET WORKSHOP TO DISCUSS FY08-09.

By virtue of the authority vested in me by Section 4, Article IV of the Charter of the City of Shawnee, Oklahoma, a Special Session of the Board of City Commissioners of the City of Shawnee, Oklahoma, is hereby called to meet in Commission Chambers at City Hall, 16 W. 9th, Shawnee, Oklahoma at 6:30 p.m. on April 14, 2008 for the purpose of considering suspending Administrative Hearing Officer’s Order of Demolition on property located at 1005 N. Union, consider an Executive Session to discuss the tendered resignation of Neva Treiber as City Treasurer and consider the appointment of Steve Nolen as interim City Treasurer pursuant to O.S. §307 (B)(2), consider matters discussed in Executive Session regarding the tendered resignation of Neva Treiber as City Treasurer and consider the appointment of Steve Nolen as interim City Treasurer pursuant to O.S. §307 (B)(2), and have a budget workshop to discuss FY08-09.

Witness my hand this 10th day of April, 2008


s/s James C. Collard
JAMES C. COLLARD
CITY MANAGER
(SEAL)

ATTEST:

s/s Phyllis Loftis
PHYLLIS LOFTIS, CITY CLERK


AGENDA ITEM NO. 1: Consider suspending Administrative Hearing Officer’s Order of Demolition on property located at 1005 N. Union.

A motion was made by Commissioner Schrzan, seconded by Commissioner O’Neal, to suspend the Administrative Hearing Officer’s order calling for the demolition of the property located at 1005 N. Union. Motion Carried.

AYE: Schrzan, O’Neal, Mills, Collier, Peterson, Holt, Stephens
NAY: None

AGENDA ITEM NO. 2: Consider Executive Session to discuss the tendered resignation of Neva Treiber as City Treasurer and consider the appointment of Steve Nolen as interim City Treasurer pursuant to 25 O.S. §307 (B)(2).

A motion was made by Vice Mayor Peterson, seconded by Commissioner Holt, to enter into Executive Session to discuss the tendered resignation of Neva Treiber as City Treasurer and consider the appointment of Steve Nolen as interim City Treasurer. Motion carried 7-0.

AYE: Peterson, Holt, Stephens, Schrzan, O’Neal, Mills, Collier
NAY: None

CITY COMMISSION NOW IN EXECUTIVE SESSION AT 6:35 P.M. WITH ALL COMMISSIONERS PRESENT

CITY COMMISSION RECONVENED IN REGULAR SESSION AT 7:16 P.M. WITH ALL COMMISSIONERS PRESENT


AGENDA ITEM NO. 3: Consider matters discussed in Executive Session regarding the tendered resignation of Neva Treiber as City Treasurer and consider the appointment of Steve Nolen as interim City Treasurer pursuant to 25 O.S. §307 (B)(2).

No action taken as there is no resignation in the City Treasurer position.

AGENDA ITEM NO. 4: Budget workshop discussion of FY08-09.

Stephen Nolen, Systems Administrator, began the discussion of the FY08-09 budget with an overview and an explanation of the various funds.
Capital Improvement Construction Projects was the initial focus, with discussion regarding requested improvements to the Municipal Courtroom. Commissioner Stephens questioned whether it would provide more security to all court participants if the court bailiff was armed and all courtroom occupants were screened for weapons. This issue will be discussed further at a meeting between Commissioner Stephens, Judge Jones and Court personnel.

City Manager Jim Collard readdressed his recent proposal to reallocate 3rd penny sales tax funds from Streets to Economic Development and Capital Improvements. This proposal was originally presented to Commissioners on April 7, 2008.

Randy Gilbert, Chairman of the Shawnee Civic and Cultural Development Authority, presented the list of items requested from the FY 07-08 budget and gave a status report on each item. He also provided Commissioners with a list of needs for the FY 08-09 budget, which includes the remaining items needed to complete the renovation of the “orange building.” Mr. Gilbert also indicated that Pottawatomie County has assisted them this year with 176 animal pens, a 32 x 32 show ring and numerous loads of gravel and tin horn replacement. In closing, Mr. Gilbert spoke of the parking lot improvements needed in the future, and suggested a five phase repair program. The estimated cost of parking lot improvements is $508,137.00

The Commission then returned to the budget review and agreed to change the line item for “Regional Park” to “Parks and Recreation Projects”.

Discussion continued with City staff regarding a sidewalk project from Leo Street to St. Gregory’s University and the repairs to the Municipal Pool at Woodland Park.

Emergency Management Director Don Lynch spoke regarding the construction of an ADA compliant restroom in City Hall and the need to replace the elevator at City Hall.

Julia Harmon outlined proposed changes to the library children’s area; citing safety concerns as the reason for the change. They would also be moving the restrooms in the children’s area, changing from two restrooms to one ADA compliant restroom.

AGENDA ITEM NO. 5: Adjournment.

There being no further business to come before the meeting, a motion was made by Commissioner Schrzan, seconded by Commissioner O’Neal, that the meeting be adjourned. Motion carried 7-0. (9:15 p.m.)

AYE: Schrzan, O’Neal, Mills, Collier, Peterson, Holt, Stephens
NAY: None

________________________ CHUCK MILLS, MAYOR

(SEAL)
ATTEST:

______________________________
PHYLLIS LOFTIS, CITY CLERK


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