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Date: 4/15/2008Board: City CommissionDocumentType: MinutesWeb Posted: 4/30/2008 2:28:38 PM
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BOARD OF CITY COMMISSIONERS PROCEEDINGS
SPECIAL CALLED SESSION
APRIL 15, 2008 AT 6:30 P.M.

The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Special Called Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Tuesday, April 15, 2008 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Vice Mayor Peterson presided and called the meeting to order. Upon roll call, the following members were in attendance.

Marva O’Neal Billy J. Collier
Commissioner Ward 3 Commissioner Ward 4

Linda Peterson Carl Holt
Commissioner Ward 5-Vice Mayor Commissioner Ward 6


ABSENT: Chuck Mills, Mayor, Commissioner Ward 1 Pam Stephens and Commissioner Ward 2 Tom Schrzan

Others in attendance were city staff, City Manager Jim Collard, Toni Gray, Stephen Nolen, City Attorney John Canavan, Phyllis Loftis, Neva Treiber, Don Lynch, Bill Mathis, Jimmy Gibson, Michael Jackson and John Krywicki., Julia Harmon, Amanda Gire, Shawnee News-Star, and Wayne Trotter, Shawnee Sun.

The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:







NOTICE OF A CALLED SPECIAL SESSION OF THE
BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE,

TO THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA:

You and each of you are hereby notified that by held of the Board virtue of a call issued by me on this 10th day of April, 2008, a Special Called Session will be of Commissioners of the City of Shawnee Oklahoma in the Commission Chambers of City Hall, 16 W. 9th, Shawnee, Oklahoma at 6:30 p.m. on April 15, 2008, and you are hereby notified to be present at said meeting.

The purpose of said meeting will be to have a budget workshop to discuss FY08-09.

Witness my hand this 10th day of April, 2008

(SEAL)

ATTEST:

s/s Phyllis Loftis s/s James C. Collard
PHYLLIS LOFTIS JAMES C. COLLARD
CITY CLERK CITY MANAGER











STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.

I received this notice on the 10th day of April, 2008 at 12:00 o’clock p.m., and executed the same by delivering a true and correct copy thereof to the Mayor and to each of the Commissioners of the Board of City Commissioners for the City of Shawnee, Oklahoma as follows:

I delivered a true and correct copy to Mayor Mills in person by Karen Smithson at 12:00 o’clock p.m. on April 10, 2008

I delivered a true and correct copy to Commissioner Marva O’Neal in person by Charlie O’Neal at 2:00 o’clock p.m. on April 10, 2008

I delivered a true and correct copy to Commissioner Pamela Stephens in person by Brenda Price at 2:10 o’clock p.m. on April 10, 2008

I delivered a true and correct copy to Commissioner Billy Collier in person at 2:18 o’clock p.m. on April 10, 2008

I delivered a true and correct copy to Commissioner Thomas Schrzan in person at Mary Jane Schrzan at 2:30 o’clock p.m. on April 10, 2008

I delivered a true and correct copy to Commissioner Carl Holt in person at 2:45 o’clock p.m. on April 10, 2008

I delivered a true and correct copy to Commissioner/Vice Mayor Linda Peterson in person at 3:00 o’clock p.m. on April 10, 2008

Mayor/Commissioner(s) ___________________________________________________
could not be found in the City of Shawnee, Oklahoma on _________________________



s/s Mike Roberts
Deputy Court Clerk











CALL FOR SPECIAL SESSION OF THE SHAWNEE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 15TH DAY OF APRIL, 2008 AT 6:30 O’CLOCK P.M. IN THE COMMISSIONER CHAMBERS OF CITY HALL, 16 W. 9TH, SHAWNEE, OKLAHOMA FOR THE PURPOSE OF HAVING A BUDGET WORKSHOP TO DISCUSS FY08-09.

By virtue of the authority vested in me by Section 4, Article IV of the Charter of the City of Shawnee, Oklahoma, a Special Session of the Board of City Commissioners of the City of Shawnee, Oklahoma, is hereby called to meet in Commission Chambers at City Hall, 16 W. 9th, Shawnee, Oklahoma at 6:30 p.m. on April 15, 2008 for the purpose of having a budget workshop to discuss FY08-09.

Witness my hand this 10th day of April, 2008


Toni Gray
for JAMES C. COLLARD
CITY MANAGER
(SEAL)

ATTEST:

s/s Phyllis Loftis
PHYLLIS LOFTIS, CITY CLERK


AGENDA ITEM NO. 1: Budget Workshop to discuss FY08-09.

Julia Harmon from Shawnee Public Library provided diagrams showing existing and future changes to the children’s area of the library. The amount of $60,000 was budgeted in FY 07-08 for carpet replacement; however, renovations will need to be completed to the children’s area before the carpet is replaced. James Bryce, Parks Dept. Supervisor is requesting $35,000 in FY 08-09 to accomplish the proposed renovations.

City Manager Jim Collard noted that a line item had been added in Capital outlay to include $37,500 as the City’s percentage of the Sardis engineering study.

The Commission then continued with the examination of Capital budget request. Police Chief Bill Mathis spoke regarding the advantages of purchasing a driving simulator and explained the electronic ticketing process.
Fire Chief Jimmy Gibson spoke to Commissioners regarding his capital requests of a new Chief’s vehicle, SCBA equipment, thermal imaging camera, vehicle extrication tool, turnout gear lockers and drying cabinet.
Don Lynch outlined Emergency Management needs such as mobile and portable radio replacement.
The discussion then shifted to city parks, with James Bryce explaining the need for new playground equipment at Weigant Park in the amount of $140,000.
Toni Gray spoke regarding the need for a phone system at City Hall, stating that new lines could not be added to the current system.

Vice Mayor Peterson requested that we transfer $50,000 to the Municipal Auditorium Heat & Air line item this year, with the intention of funding the remainder of the replacement project in the FY 09-10 budget. James Bryce reported that he has received an estimate of $95,000 for the project.
The Vice Mayor also requested that a line item be added so that the septic systems at the parks at Shawnee Twin Lakes can be brought up to City code requirements.

John Krywicki discussed the Streets, Traffic and Engineering budgets and reviewed current and future street projects.
Rex Hennen explained projected revenues to the Airport Fund and discussed the land sale proceeds and future expense needs outlined in the Maintenance and Operation budget.
AGENDA ITEM NO. 2: Adjournment.

There being no further business to come before the meeting, a motion was made by Commissioner Holt, seconded by Commissioner O’Neal, that the meeting be adjourned. Motion carried 4-0. (8:40 p.m.)

AYE: Holt, O’Neal, Collier, Peterson
NAY: None



________________________
LINDA PETERSON
VICE MAYOR

(SEAL)
ATTEST:

______________________________
PHYLLIS LOFTIS, CITY CLERK









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NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.