BOARD OF CITY COMMISSIONERS PROCEEDINGS
FEBRUARY 2, 2009 AT 6:30 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, February 2, 2009 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Peterson presided and called the meeting to order. Upon roll call, the following members were in attendance.
Pam Stephens Frank Sims
Commissioner Ward 1-Vice Mayor Commissioner Ward 2
Absent Billy Collier
Commissioner Ward 3 Commissioner Ward 4
John Winterringer Carl Holt
Commissioner Ward 5 Commissioner Ward 6
INVOCATION REV. BRYAN COOK
HOPEWELL BAPTIST CHURCH
FLAG SALUTE U.S. NAVAL SEA CADET CORPS
AGENDA ITEM NO. 1: Consider approval of Agenda:
A motion was made by Commissioner Holt, seconded by Commissioner Collier, to approve Agenda. Motion carried 6-0.
AYE: Holt, Collier, Winterringer, Stephens, Sims, Peterson
AGENDA ITEM NO. 2: Consider approval of Consent Agenda:
a. Minutes from the January 20, 2009 meeting
b. Transfer of budget between Funds and Departments Capital Improvement Fund 301 and General Fund 001
To cover cost of installation of security doors in Police Chief’s office and police garage area and Fire Department Bay.
c. Acknowledge the following reports and minutes:
• Shawnee Civic and Cultural Development Authority minutes from December 18, 2008
• Sister Cities Council minutes from December 9, 2008
d. Authorize staff to purchase a 2009 Chevrolet Tahoe off the state bid for the Fire Department.
A motion was made by Commissioner Collier, seconded by Commissioner Holt, to approve Consent Agenda Item No. 2(a-d), as presented. Motion carried 6-0.
AYE: Collier, Holt, Stephens, Sims, Peterson, Winterringer
AGENDA ITEM NO. 3: Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
There was no Citizens Participation.
AGENDA ITEM NO. 4: Mayor’s Proclamation
“Black History Month”
(accepted by Ronda White)
A Proclamation was read by the Mayor in honor of Black History Month. Ms. Ronda White was present to accept the proclamation.
AGENDA ITEM NO. 5: Consider a resolution declaring certain vehicles surplus to the needs of the City of Shawnee and the Shawnee Police Department and providing for the donation of said Police Department Vehicles to the Pottawatomie County Sheriff’s Office.
Resolution No.6348 was introduced and read aloud.
RESOLUTION NO.6348 ENTITLED “A RESOLUTION DECLARING CERTAIN VEHICLES SURPLUS TO THE NEEDS OF THE CITY OF SHAWNEE AND THE SHAWNEE POLICE DEPARTMENT, AND PROVIDING FOR THE DONATION OF SAID POLICE DEPARTMENT VEHICLES TO THE POTTAWATOMIE COUNTY SHERIFF’S OFFICE.”
A motion was made by Commissioner Holt, seconded by Commissioner Sims, that Resolution No.6348 be approved. Motion carried 6-0.
AYE: Holt, Sims, Peterson, Collier, Winterringer, Stephens
AGENDA ITEM NO. 6: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
There was no New Business.
AGENDA ITEM NO. 7: Administrative Reports
Chief of Police Russell Frantz presented information on a Cost Recovery plan to recoup cost expended at crash scenes outside of the scope of normal basic emergency services. He will be bringing more information and an ordinance at a later meeting.
Chief Frantz, also, presented a list of businesses that have alarm systems monitored by the police department. The system is very old and more modern systems are available for these businesses. He feels it is time for the city to get out of alarm monitoring since we do not have the resources to upgrade and maintain a new monitoring system.
Interim City Manager Phyllis Loftis thanked the commission for their support during the last 71/2 months. She also thanked the staff and former Commissioners Marva O’Neal and Tom Schrzan, and welcomed Brian McDougal as City Manager.
AGENDA ITEM NO. 8: Commissioners Comments
Mayor Peterson and Commissioner Holt welcomed City Manager Brian McDougal and stated they are looking forward to working with him.
Mayor Peterson then requested Phyllis Loftis to come forward. The Mayor wanted to express her thanks and the thanks of the commission for the good job Ms. Loftis had done in her capacity of Interim City Manager. Mayor Peterson then presented Ms. Loftis with a “special hat” in appreciation of her efforts.
AGENDA ITEM NO. 9: Adjournment
There being no further business to be considered, a motion was made by Vice Mayor Stephens, seconded by Commissioner Winterringer, that the meeting be adjourned. Motion carried 6-0. (6:55 p.m.)
AYE: Stephens, Winterringer, Holt, Sims, Peterson, Collier
LINDA PETERSON, MAYOR
ACTING CITY CLERK
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