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Date: 7/6/2009Board: City CommissionDocumentType: MinutesWeb Posted: 7/22/2009 9:47:22 AM
View Multi Media Files associated with this meeting


BOARD OF CITY COMMISSIONERS PROCEEDINGS
JULY 6, 2009 AT 6:30 P.M.


The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, July 6, 2009 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Peterson presided and called the meeting to order. Upon roll call, the following members were in attendance.

Linda Peterson
Mayor

Pam Stephens Frank Sims
Commissioner Ward 1-Vice Mayor Commissioner Ward 2

James Harrod Billy Collier
Commissioner Ward 3 Commissioner Ward 4

John Winterringer Carl Holt
Commissioner Ward 5 Commissioner Ward 6

ABSENT:

INVOCATION REV. DAVID HENRY CALVARY BAPTIST CHUCH

FLAG SALUTE

AGENDA ITEM NO. 1: Consider approval of Agenda:

A motion was made by Commissioner Harrod, seconded by Commissioner Collier, to approve Agenda. Motion carried 7-0.

AYE: Harrod, Collier, Winterringer, Holt, Stephens, Sims, Peterson
NAY: None

AGENDA ITEM NO. 2: Consider approval of Consent Agenda:

a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item Number 12.

b. Minutes from the June 15 and June 22, 2009 meetings

c. Acknowledge the following reports and minutes:

• Shawnee Civic and Cultural Development Authority minutes from May 21, 2009
• Traffic Commission minutes from May 26, 2009
• Planning Commission minutes from June 3, 2009
• Project Payment Report for June 1 through 30, 2009
• License Payment Report for June 1 through 30, 2009

d. Traffic Commission Recommendations:

A. Consideration of request from Judy Shaw, Wintco, Inc., P.O. Box 1809, Shawnee, OK, to post a temporary handicap parking spot on the east side of Beard by the entrance to 109 North Beard for a period of at least three months (July, August and September 2009).

RECOMMENDATION: Staff has reviewed request and recommends denial.

B. Consideration of request from Julie Akerman, 31950 Lake Road, Shawnee, OK, to install a dead end sign or reflective arrows at the intersection of Patterson Road and Lake Road.

RECOMMENDATION: Staff is reviewing request and will provide a recommendation at the meeting.

e. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Richard Mantooth.

f. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Kerry Hollis.

g. Authorize staff to begin the bid process for 43 HP Tractor /Loader/ Backhoe/4X4 for Cemetery.

h. Authorize staff to begin the bid process for Remote Control Slope Mower for the Parks Department.

i. Lake Site Lease Transfer:

• Lot 5 Renfro Tract, 15810 Sleepy Hollow
From: T. and B. Warren
To: P. Young

j. Confirm appointment of Bob Perry to replace Gil Guptill (2nd term expired 6/10/09), term to expire 6/30/12, and Michael Affentranger to replace Garry Souders (resigned), term to expire 6/30/11to the Shawnee Public Library Board

Before voting on the Consent Agenda, Commissioner Harrod and Vice Mayor Stephens requested Consent Agenda Item No. 2(d-A, and d-B), be pulled for separate consideration.

A motion was made by Commissioner Holt, seconded by Commissioner Collier, to approve Consent Agenda Item No. 2 (a-j), less (d-A) and (d-B), as presented. Motion carried 7-0.

AYE: Holt, Collier, Winterringer, Stephens, Sims, Harrod, Peterson
NAY: None

Agenda Item No. 2d (A) is in reference to the temporary handicap parking spot requested on east side of Beard by the entrance to 109 North Beard. Vice Mayor Stephens acknowledged that the need for the handicap parking no longer exists and the requests has been withdrawn, but asked if there was a way to expedite the process rather than sending the request to the Traffic Commission. City Engineer John Krywicki stated that the problem in this instance was the parallel parking, but staff would work with individuals needing temporary parking assistance.

Agenda Item No. 2d(B) is in reference to a request from Julie Ackerman to install a dead end sign or reflective arrows at the intersection of Patterson and Lake Road. Mr. Krywicki reported that the request has been approved.
A motion was made by Commissioner Sims, seconded by Commissioner Harrod, that Consent Agenda Item No. 2(d-A, and d-B), to approve as explained. Motion carried 7-0.

AYE: Sims, Harrod, Peterson, Collier, Winterringer, Holt, Stephens
NAY: None

AGENDA ITEM NO. 3: Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)

Patricia Schmidlkofer who is involved in a reading literacy program, read two brief stories to share with the Commission her newly acquired reading skills.

AGENDA ITEM NO. 4: City Manager’s presentation to Employee of the Month, Robert Dockrey, Parks Department.

City Manager Brian McDougal presented a plague and certificate to Robert Dockery, Parks Department, as the July employee of the month in recognition of his excellent and dedicated service to the City of Shawnee.
Mr. Dockery was present to accept.

AGENDA ITEM NO. 5: A public hearing and consideration of an ordinance rezoning properties from R-1, R-3, C-2, and I-2 to C-3 for properties located at 2000-2200 N. Airport Drive, 500-1100 (north side) W. Midland, 500-1100 W, University, 500-1100 W. MacArthur, 2222, 2224, and 2230 N. Kickapoo, 2202, 2210, 2210 ˝ , 2214 and 2226 N. Bonita and 1114 W. Franklin. (Applicant: Oklahoma Baptist University) Case # P10-09


Mayor Peterson declared a public hearing in session to consider an ordinance rezoning properties located at 2000-2200 N. Airport Drive, 500-1100 (north side) W. Midland, 500-1100 W, University, 500-1100 W. MacArthur, 2222, 2224, and 2230 N. Kickapoo, 2202, 2210, 2210 ˝ , 2214 and 2226 N. Bonita and 1114 W. Franklin.
Mayor Peterson asked if any person wished to appear in favor of or in protest of the rezoning.
Community Development Director Justin Erickson gave staff report noting that the subject property is owned by Oklahoma Baptist University and is used for a variety of University activities including instructional buildings, dormitories, residential structures and limited commercial uses. Based on the analysis, Staff recommends approval to rezone the subject property to C-3.
Senior Vice President of Oklahoma Baptist University Randy Smith stated that the principal use is for higher education and there are no plans to do anything other than university business.
No others appeared and the public hearing was closed.

Ordinance No. 2404NS was introduced and read aloud.

ORDINANCE NO. 2404NS ENTITLED “AN ORDINANCE CONCERNING THE ZONING CLASSIFICATION OF THE FOLLOWING DESCRIBED PROPERTY LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF SHAWNEE, POTTAWATOMIE COUNTY, OKLAHOMA, TO-WIT: LOTS TWENTY-ONE (21) THROUGH TWENTY-EIGHT (28), INCLUSIVE, BLOCK FOUR (4), UNIVERSITY GROUNDS ADDITION TO THE CITY OF SHAWNEE, LESS AND EXCEPT THE EAST TEN (10) FEET OF LOT TWENTY-ONE (21) AND LESS AND EXCEPT THE EAST TEN (10) FEET OF LOT TWENTY-EIGHT (28);
AND
ALL OF BLOCK FIVE (5), UNIVERSITY GROUNDS ADDITION TO THE CITY OF SHAWNEE, LYING EAST OF AIRPORT DRIVE;
AND
THE VACATED PORTION OF DOROTHY STREET LYING BETWEEN BLOCKS FOUR (4) AND FIVE (5) OF UNIVERSITY GROUNDS ADDITION TO THE CITY OF SHAWNEE
AND
LOTS ONE (1) THROUGH SIX (6), BLOCK SIXTEEN (16), SUNSET PARK ADDITION TO THE CITY OF SHAWNEE, LYING EAST OF AIRPORT DRIVE;
AND
LOTS SEVEN (7) THROUGH TWELVE (12) INCLUSIVE, BLOCK FOURTEEN (14), SUNSET PARK ADDITION TO THE CITY OF SHAWNEE;
AND
BLOCK SEVENTEEN (17), SUNSET PARK ADDITION TO THE CITY OF SHAWNEE, SAME BEING ALL OF WOODLAND AVENUE, LYING BETWEEN BLOCKS FOURTEEN (14) AND SIXTEEN (16), SUNSET PARK ADDITION TO THE CITY OF SHAWNEE
AND
LOTS ONE (1) THROUGH SIX (6), BLOCK FIFTEEN (15), SUNSET PARK ADDITION TO THE CITY OF SHAWNEE, LYING EAST OF AIRPORT DRIVE;
AND
LOTS SEVEN (7) THROUGH TWELVE (12) INCLUSIVE, BLOCK THIRTEEN (13), SUNSET PARK ADDITION TO THE CITY OF SHAWNEE;
AND
ALL OF WOODLAND AVENUE, LYING BETWEEN BLOCKS THIRTEEN (13) AND FIFTEEN (15), SUNSET PARK ADDITION TO THE CITY OF SHAWNEE, WHICH SAID STREET HAS BEEN VACATED.

THE ABOVE DESCRIPTIONS COLLECTIVELY ARE MORE PARTICULARLY DESCRIBED AS FOLLOWS:

A TRACT OF LAND LOCATED IN THE NORTHEAST QUARTER (NEĽ) OF SECTION TWELVE (12), TOWNSHIP TEN (10) NORTH, RANGE THREE (3) EAST OF THE INDIAN MERIDIAN, POTTAWATOMIE COUNTY, OKLAHOMA, MORE PARTICULARLY DESCRIBED AS FOLLOWS:

COMMENCING AT THE NORTHEAST CORNER (NE/C) OF SAID SECTION TWELVE (12), THENCE S00°14’33”W ALONG THE EAST LINE OF SAID SECTION TWELVE (12) A DISTANCE OF 1020.00 FEET; THENCE N89°59’12”W A DISTANCE OF 2193.00 FEET TO THE POINT OF BEGINNING; THENCE S00°14’33”W A DISTANCE OF 280.00 FEET; THENCE N89°59’12”W A DISTANCE OF 293.73 FEET; THENCE ON A CURVE TO THE LEFT HAVING A RADIUS OF 490.74 FEET FOR A DISTANCE OF 201.37 FEET; THENCE S89°59’12”E A DISTANCE OF 333.31 FEET TO THE POINT OF BEGINNING;
AND
A TRACT OF LAND LOCATED IN THE NORTHEAST QUARTER (NEĽ) OF SECTION TWELVE (12), TOWNSHIP TEN (10) NORTH, RANGE THREE (3) EAST OF THE INDIAN MERIDIAN, POTTAWATOMIE COUNTY, OKLAHOMA, MORE PARTICULARLY DESCRIBED AS FOLLOWS:

COMMENCING AT THE NORTHEAST CORNER (NE/C) OF SAID SECTION TWELVE (12), THENCE S00°14’33”W ALONG THE EAST LINE OF SAID SECTION TWELVE (12) A DISTANCE OF 1355.00 FEET; THENCE N89°59’12”W A DISTANCE OF 2193.00 FEET TO THE POINT OF BEGINNING; THENCE S00°14’33”W A DISTANCE OF 600.00 FEET; THENCE N89°59’12”W A DISTANCE OF 296.49 FEET; THENCE N00°28’48”E A DISTANCE OF 600.02 FEET; THENCE S89°59’12”E A DISTANCE OF 294.01 FEET TO THE POINT OF BEGINNING;
AND
A TRACT OF LAND LOCATED IN THE NORTHEAST QUARTER (NEĽ) OF SECTION TWELVE (12), TOWNSHIP TEN (10) NORTH, RANGE THREE (3) EAST OF THE INDIAN MERIDIAN, POTTAWATOMIE COUNTY, OKLAHOMA, MORE PARTICULARLY DESCRIBED AS FOLLOWS:

COMMENCING AT THE NORTHEAST CORNER (NE/C) OF SAID SECTION TWELVE (12); THENCE S00°14’33”W ALONG THE EAST LINE OF SAID SECTION TWELVE (12) A DISTANCE OF 2015.00 FEET; THENCE N89°59’12”W A DISTANCE OF 2193.00 FEET TO THE POINT OF BEGINNING; THENCE S00°14’33”W A DISTANCE OF 600.00 FEET; THENCE N89°59’12”W A DISTANCE OF 225.60 FEET; THENCE ON A CURVE TO THE RIGHT HAVING A RADIUS OF 390.74 FEET FOR A DISTANCE OF 243.80 FEET; THENCE N00°28’48”E A DISTANCE OF 371.14 FEET; THENCE S89°59’12”E A DISTANCE OF 296.74 FEET TO THE POINT OF BEGINNING

TOGETHER WITH THE FOLLOWING PROPERTY, TO-WIT:

LOT THREE (3), BLOCK THIRTEEN (13), SUNSET PARK ADDITION TO THE CITY OF SHAWNEE;
AND
NORTH SEVENTY-FIVE (75) FEET OF LOT TWO (2) AND ALL OF LOTS FOUR (4), FIVE (5) AND SIX (6), BLOCK FOURTEEN (14), SUNSET PARK ADDITION TO THE CITY OF SHAWNEE;
AND
BLOCKS ONE (1), TWO (2) AND THREE (3), UNIVERSITY GROUNDS ADDITION TO THE CITY OF SHAWNEE;
AND
THE VACATED PORTION OF AYDELOTTE AVENUE LYING BETWEEN BLOCKS ONE (1) AND TWO (2) OF THE UNIVERSITY GROUNDS ADDITION TO THE CITY OF SHAWNEE;
AND
LOTS ONE (1) THROUGH TWENTY-ONE (21), INCLUSIVE AND LOTS TWENTY-EIGHT (28) THROUGH FORTY-EIGHT (48), INCLUSIVE, BLOCK FOUR (4), UNIVERSITY GROUNDS ADDITION TO THE CITY OF SHAWNEE, LESS AND EXCEPT THE WEST FIFTEEN (15) FEET OF LOT TWENTY-ONE (21) AND LESS AND EXCEPT THE WEST FIFTEEN (15) FEET OF LOT TWENTY-EIGHT (28);
AND
THE VACATED PORTION OF POTTENGER AVENUE LYING BETWEEN BLOCKS THREE (3) AND FOUR (4) OF THE UNIVERSITY GROUNDS ADDITION TO THE CITY OF SHAWNEE;
AND
BAPTIST UNIVERSITY CAMPUS TO THE CITY OF SHAWNEE
AND
AMENDED PLAT TO THE SOUTH HALF (S˝) OF BLOCK TWELVE (12), GILMORE’S ADDITION TO THE CITY OF SHAWNEE;
AND
WEST HALF (W˝) OF LOTS ONE (1) AND TWO (2) AND ALL OF LOTS THREE (3), FOUR (4), FIVE (5), SIX (6), NINE (9), TEN (10) AND ELEVEN (11), GILMORE’S ADDITION TO THE CITY OF SHAWNEE;
AND
THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER (SEĽ SWĽ SEĽ) OF SECTION ONE (1), TOWNSHIP TEN (10) NORTH, RANGE THREE (3) EAST OF THE INDIAN MERIDIAN, POTTAWATOMIE COUNTY, OKLAHOMA;
AND
A TRACT OF LAND BEING A PART OF THE SOUTHEAST QUARTER (SEĽ) OF SECTION ONE (1), TOWNSHIP TEN (10) NORTH, RANGE THREE (3) EAST OF THE INDIAN MERIDIAN, POTTAWATOMIE COUNTY, OKLAHOMA, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:

COMMENCING AT THE SOUTHEAST CORNER (SE/C) OF SAID SOUTHEAST QUARTER (SEĽ); THENCE N0°00’02”E ALONG THE EAST LINE OF SAID SOUTHEAST QUARTER (SEĽ) A DISTANCE OF 1324.88 FEET TO THE SOUTHEAST CORNER OF THE NORTH HALF (N˝) OF SAID SOUTHEAST QUARTER (SEĽ); THENCE S89°56’41”W ALONG THE SOUTH LINE OF THE NORTH HALF OF SOUTHEAST QUARTER (N˝ SEĽ) A DISTANCE OF 583.00 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING S89°56’41”W ALONG THE SOUTH LINE OF THE NORTH HALF OF SOUTHEAST QUARTER (N˝ SEĽ) A DISTANCE OF 2048.84 FEET TO A POINT ON THE WEST LINE OF SAID SOUTHEAST QUARTER (SEĽ); THENCE N0°04’40”W ALONG THE WEST LINE OF SOUTHEAST QUARTER (SEĽ) A DISTANCE OF 1326.38 FEET TO THE NORTHWEST CORNER OF SAID SOUTHEAST QUARTER (SEĽ); THENCE N89°58’39”E ALONG THE NORTH LINE OF SAID SOUTHEAST QUARTER (SEĽ) A DISTANCE OF 2633.65 FEET TO THE NORTHEAST CORNER OF SAID SOUTHEAST QUARTER (SEĽ); THENCE S0°00’02”W ALONG THE EAST LINE OF SAID SOUTHEAST QUARTER (SEĽ) A DISTANCE OF 500.00 FEET; THENCE N89°59’58”W PERPENDICULAR TO THE EAST LINE OF SAID SOUTHEAST QUARTER (SEĽ) A DISTANCE OF 583.00 FEET; THENCE S0°00’02”W PARALLEL TO THE EAST LINE OF SAID SOUTHEAST QUARTER (SEĽ) A DISTANCE OF 825.44 FEET TO THE POINT OF BEGINNING.
AND

LOTS ONE (1), THREE (3) AND FOUR (4), BLOCK TWO (2), SUNSET PARK ADDITION, TO THE CITY OF SHAWNEE; AND AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF SHAWNEE ACCORDINGLY.”

A motion was made by Commissioner Harrod, seconded by Commissioner Winterringer, that the Title and Ordinance No. 2404NS be approved.


Motion carried 7-0.

AYE: Harrod, Winterringer, Holt, Stephens, Sims, Peterson, Collier
NAY: None

Thereupon Mayor Peterson declared Ordinance No. 2404NS duly passed and adopted.


AGENDA ITEM NO. 6: Consider creating a Citizens’ Advisory Committee on Sustainability.

Justine Thompson and Cody Deem were present to discuss this item and to answer questions from the Commission. Both are members of Sustainable Shawnee, but view the establishment of the new committee as advisory in nature rather than an advocacy group. Their desire is to assist city staff with research and to keep sustainability issues before the City Commission.
Commission Harrod expressed a concern regarding the group’s written objective of “to co-ordinate sustainable activities in Shawnee by acting as liaison between the City Commission and the citizenry.” Commission Harrod felt that a liaison will not be needed as it was the City Commission’s duty to keep citizens informed. Commissioner Sims expressed concern regarding this group’s role in future economic development within the City. Mayor Peterson listed areas in which she felt the group would be beneficial, those include the areas of water conservation, the Trails Master Plan, the solid waste trash contract and recycling issues.
After further discussion, the matter was referred to staff to meet with the members of Sustainable Shawnee to obtain more information regarding the functions of this committee. Staff will bring this matter to the Commission for consideration at a future meeting.
A motion was made by Commissioner Harrod, seconded by Commissioner Collier, to table the consideration of creating a Citizens’ Advisory Committee on Sustainability until a later time. Motion carried 7-0.

AYE: Harrod, Collier, Winterringer, Holt, Stephens, Sims, Peterson
NAY: None

AGENDA ITEM NO. 7: Consider a resolution declaring certain real property located at South Lincoln Street surplus and authorizing staff to advertise for bids.

Resolution No. 6358 was introduced and read aloud.

RESOLUTION NO. 6358 ENTITLED “A RESOLUTION DECLARING CERTAIN REAL PROPERTY LOCATED AT 435 SOUTH LINCOLN STREET SURPLUS AND NO LONGER NEEDED FOR CITY PURPOSES; DESCRIBING SAID PROPERTY; AND AUTHORIZING STAFF TO ADVERTISE FOR BIDS”

A motion was made by Commissioner Sims, seconded by Commissioner Winterringer, that Resolution No. 6358 be approved. Motion carried 7-0.

AYE: Sims, Winterringer, Holt, Stephens, Harrod, Peterson, Collier
NAY: None

Thereupon Mayor Peterson declared Resolution No. 6358 duly passed and adopted.

AGENDA ITEM NO. 8: Consider Agreement with the Pottawatomie County Public Safety Center for Jail Services.

City Manager Brian McDougal explains the proposed agreement. Staff met with PCPSC director Sid Stell recently to negotiate the current contract. Ultimately, the $40 per inmate book-in and $40 per inmate book-out fee, originally requested by the PCPSC was not included in the final agreement. The incarceration rates however did increase from $35.27 to $44.00 per day.
Commissioners questioned whether the City has any alternatives regarding incarceration costs, and Mr. McDougal stated that the City does have options that will allow us to reduce future costs.
A motion was made by Commissioner Sims, seconded by Commissioner Collier, to approve agreement with the Pottawatomie County Public Safety Center for Jail Services and to commend Brian McDougal for his efforts to control cost. Motion carried 7-0.

AYE: Sims, Collier, Winterringer, Holt, Stephens, Harrod, Peterson
NAY: None

AGENDA ITEM NO. 9: Consider Oklahoma Municipal Retirement Fund lump sum payment from Defined Benefit Plan and refund of contributions from the Hybrid and Defined contribution plan for Eldon Tracy Harvey.

A motion was made by Vice Mayor Stephens, seconded by Commissioner Collier, to approve Oklahoma Municipal Retirement Fund lump sum payment from Defined Benefit Plan and refund of contributions from the Hybrid and Defined contribution plan for Eldon Tracy Harvey. Motion carried 7-0.

AYE: Stephens, Collier, Winterringer, Holt, Sims, Harrod, Peterson
NAY: None

AGENDA ITEM NO. 10: Consider acceptance of improvements for the plat of Northridge Hill and place maintenance bonds into effect.

A motion was made by Vice Mayor Stephens, seconded by Commissioner Harrod, to approve the acceptance of improvements for the plat of Northridge Hill and place maintenance bonds into effect. Motion carried 7-0.

AYE: Stephens, Harrod, Peterson, Collier, Winterringer, Holt, Sims
NAY: None

AGENDA ITEM NO. 11: Consider acceptance of Rosa Street paving project and place maintenance bonds into effect.

A motion was made by Vice Mayor Stephens, seconded by Commissioner Winterringer, to approve acceptance of Rosa Street paving project and place maintenance bonds into effect.
Motion carried 7-0.

AYE: Stephens, Winterringer, Holt, Sims, Harrod, Peterson, Collier
NAY: None

AGENDA ITEM NO. 12: Consider Bids:

Three (3) bids were opened and read into record.

a. Replace City Hall East Elevator Pump Jack, Mechanical Equipment, and Elevator Car Modernization (Open)


BIDDER AMOUNT

Otis Elevator Company
Oklahoma City, OK $99,980.00

Kone Elevators Escalators
Oklahoma City, OK $69,891.00

ThysenKrupp Elevator Corp.
Oklahoma City, OK $80,690.00

Budgeted Amount: $105,000.00


A motion was made by Commissioner Harrod, seconded by Commissioner Collier, to defer bids to Replace City Hall East Elevator Pump Jack, Mechanical Equipment, and Elevator Car Modernization to staff for review and recommendation at the next City Commission meeting. Motion carried 7-0.

AYE: Harrod, Collier, Winterringer, Holt, Stephens, Sims, Peterson
NAY: None

AGENDA ITEM NO. 13: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)

There was no New Business.

AGENDA ITEM NO. 14: Administrative Reports

City Manager McDougal spoke regarding the cancellation of the Red, White and Blue celebration which was due to inclement weather last Saturday night. City staff is still trying to coordinate with the entertainers and others involved to reschedule this event on another date.

Assistant Airport Manager Rex Hennen informed that staff would be delaying the bid process for the construction of the airport terminal building. Bidding will begin once the EDA funds have been received.
Mr. Hennen also announced a Fly-In Breakfast scheduled for July 18, 2009. Rodeo tickets will be offered, the Channel 4 helicopter will be on site, and another helicopter will be available to provide rides. The event is scheduled to begin at 7:00 a.m.
Mr. Hennen also announced the Civil Air Patrol Flight Academy will begin soon with ground school being held at St. Gregory’s University and flying lessons at Shawnee Regional Airport.

Community Development Director Justin Erickson spoke regarding Operation Paintbrush. This program will allow for residents to make application to the City for assistance in painting their residences for property improvement. Mr. Erickson acknowledged Buford White and Jimmy Nickel of White Building Center for their contribution.

City Clerk/Court Clerk Phyllis Loftis introduced Seth McDonnell to the Commission. Seth has been hired as Court Marshal/bailiff and will soon begin collecting on outstanding city warrants. His other duties include assisting Judge Jones during Court times.

Interim Director of Operations James Bryce announced that the City of Shawnee has been awarded an Oklahoma Department of Transportation Enhancement Program grant. These grant funds will be used to beautify the center median on Harrison Street, south of Interstate 40. The total received is $73,112.00 with the City’s matching funds set at $14,622.40.


AGENDA ITEM NO. 15: Discuss and confirm date and locations of city facilities tour.

Commissioners attempted to reschedule the date of July 13, 2009 to tour various city facilities. The Commissioners compared schedules and were unable to find a compatible date. City Manager McDougal suggested that his assistant Cindy Gibson contact Commissioners individually to try to find a date available to all.

AGENDA ITEM NO. 16: Commissioners Comments

Vice Mayor Stephens announced that her son Chace leaves soon for basic training and paralegal training. She asked that everyone remember him in their thoughts and prayers.

Commissioner Harrod discussed the status of some pending committee appointments. City staff has prepared an application process which will be reviewed by the Mayor. He further spoke regarding the establishment of a Citizens’ Advisory Committee and indicated that he felt it could be a short-term committee. Vice Mayor Stephens stated that she felt it is important to seek out people not already involved in other boards or committees.

AGENDA ITEM NO. 17: Adjournment

There being no further business to be considered, a motion was made by
Commissioner Harrod, seconded by Vice Mayor Stephens, that the meeting be adjourned. Motion carried 7-0. (8:15 p.m.)

AYE: Harrod, Stephens, Sims, Peterson, Collier, Winterringer, Holt
NAY: None



LINDA PETERSON, MAYOR



(SEAL)
ATTEST:

PHYLLIS LOFTIS,
CITY CLERK

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