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Date: 5/3/2010Board: City CommissionDocumentType: MinutesWeb Posted: 6/4/2010 9:26:28 AM
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BOARD OF CITY COMMISSIONERS PROCEEDINGS
MAY 3, 2010 AT 6:30 P.M.


The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, May 3, 2010 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Peterson presided and called the meeting to order. Upon roll call, the following members were in attendance.



Linda Peterson
Mayor

Pamela Stephens Frank Sims
Commissioner Ward 1-Vice Mayor Commissioner Ward 2

James Harrod Billy Collier
Commissioner Ward 3 Commissioner Ward 4

John Winterringer Carl Holt
Commissioner Ward 5 Commissioner Ward 6

ABSENT: None

CALL TO ORDER

DECLARATION OF A QUORUM

INVOCATION Rev. Larry Sparks
New Beginnings Church
FLAG SALUTE

AGENDA ITEM NO. 1: Commission Appointment of a Vice Mayor (per Article III, Section 6 of the City Charter).



A motion was made by Vice Mayor Stephens, seconded by Commissioner Holt, to approve the appointment of Commissioner Frank Sims as Vice Mayor. Motion carried 6-0-1.

AYE: Stephens, Holt, Harrod, Peterson, Collier, Winterringer
NAY: None
ABSTAIN: Sims

AGENDA ITEM NO. 2: Consider approval of Agenda:

A motion was made by Commissioner Harrod, seconded by Commissioner Winterringer, to approve the Agenda. Motion carried 7-0.

AYE: Harrod, Winterringer, Holt, Stephens, Sims, Peterson, Collier
NAY: None

AGENDA ITEM NO. 3: Consider approval of Consent Agenda:

a. Minutes from the April 19, 2010 meeting.

b. BEAUTIFICATION COMMITTEE RECOMMENDATION:

a. Discussion and consideration from the Beautification Committee to recommend and approve the order of new trash containers to replace the ones on Main Street.

RECOMMENDATION: The committee discussed and recommends replacing the trash containers on Main Street with new trash containers.

c. Request authorization to advertise for bids on the Airport Trail’s Project.

d. Acknowledge letter of resignation from Bob East, Zoning Board.

e. Request authorization of staff to apply for Citizens Corps Sub-Grant for continuation funding from Oklahoma Office of Homeland Security.

f. Request approval of the City of Shawnee’s Five (5) Year Consolidated Plan FY 2010 – FY 2014 for submission to the U.S. Department of Housing and Urban Development (HUD) on May 17, 2010.

A motion was made by Commissioner Holt, seconded by Vice Mayor Sims, to approve the Consent Agenda (a-f). Motion carried 7-0.

AYE: Holt, Sims, Harrod, Peterson, Collier, Winterringer, Stephens
NAY: None

AGENDA ITEM NO. 4: Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)

Jim Sims requested the Commission find someone to get behind the sidewalks needed for north/south and east/west crossing of the city. He has been told by staff, the city does not have the funds available to build the sidewalks he is requesting but he feels there are grants available somewhere and the city should be pursuing these grants.

AGENDA ITEM NO. 5: City Manager’s presentation of Employee of the Month to Ryan Ayers, IT Department.

City Manager Brian McDougal presented a plaque and certificate to Ryan Ayers, IT Department, as the May employee of the month, in recognition of his excellent service and dedication to the City of Shawnee.
Mr. Ayers was present to accept.

AGENDA ITEM NO. 6: Consider a Memorandum of Understanding between the City of Shawnee, Oklahoma, and Community Health Partners, Inc., d/b/a/ Unity Health Center.

City Manager Brian McDougal advised the commission that Mr. Chuck Skillings was available in the audience if there were any questions regarding this Memorandum of Understanding. There were no questions.

A motion made by Commissioner Stephens, seconded by Vice Mayor Sims, to approve the Memorandum of Understanding between the City of Shawnee, Oklahoma, and Community Health Partners, Inc., d/b/a Unity Health Center. Motion carried 6-0-1.

AYE: Stephens, Sims, Harrod, Peterson, Collier, Winterringer
NAY: None
ABSTAIN: Holt
AGENDA ITEM NO.7: Consider a resolution of support for economic development and affordable housing for the benefit of the citizens of Shawnee, Oklahoma; and support of tax credit award for the construction of affordable housing development in the City of Shawnee, Oklahoma.

A motion was made by Vice Mayor Sims, seconded by Commissioner Collier, to approve the resolution of support for economic development and affordable housing for the benefit of the citizens of Shawnee, Oklahoma; and support of tax credit award for the construction of affordable housing development in the City of Shawnee, Oklahoma.

After questions and discussion, the motion was withdrawn by Vice Mayor Sims and the second was withdrawn by Commissioner Collier.

A motion was made by Vice Mayor Sims, seconded by Commissioner Collier to defer the resolution of support for economic development and affordable housing for the benefit of the citizens of Shawnee, Oklahoma; and support of tax credit award for the construction of affordable housing development in the City of Shawnee, Oklahoma, to the May 17 meeting. Motion carried 7-0.

AYE: Sims, Collier, Winterringer, Holt, Stephens, Harrod, Peterson
NAY: None



AGENDA ITEM NO.8: Consider a resolution authorizing the mayor to cast votes for Mr. Mike Bailey and Mr. Brant Shallenburger as Trustees for Oklahoma Municipal Assurance Group for three year terms commencing July 1, 2010.

Resolution No. 6384 was introduced and read aloud.

RESOLUTION No. 6384 ENTITLED” A RESOLUTION AUTHORIZING THE MAYOR TO CAST VOTES FOR MR. MIKE BAILEY AND MR. BRANT SHALLENBURGER AS TRUSTEES FOR OKLAHOMA MUNICIPAL ASSURANCE GROUP FOR THREE YEAR TERMS COMMENCING JULY 1, 2010.”

A motion was made by Commissioner Harrod, seconded by Commissioner Stephens, to approve Resolution No. 6384. Motion carried 7-0.

AYE: Harrod, Stephens, Sims, Peterson, Collier, Winterringer, Holt
NAY: None

AGENDA ITEM NO. 9: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)

There was no New Business.

AGENDA ITEM NO. 10: Administrative Reports

Steve Nolen, Interim Finance Director, handed out a new schedule of the budget process status changing the dates in order to wait on the May sales tax collections before committing on the general budget. The capital budget is pretty much ready with not a lot of changes and project amount rolling over to the next fiscal year. The SMA budget is being set to match available funds and the SAA the same, basically. Next meeting there will be a draft of the general fund budget with a summary by May 26 for publication of public hearing notice at the June 7 meeting. The commissioners will receive the proposed budget prior to the public hearing.

Rex Hennon, Airport Assistant Manager, advised there would be a meeting tomorrow to finalize the value engineering on the new Airport terminal and set the date for notice to proceed. There will be a request to approve a change order on the next agenda.

AGENDA ITEM NO. 11: Commissioners Comments

Commissioner Harrod spoke, again, regarding the lower income housing and if there was a need for this. He feels that outside contractors do not help the economy and questioned a need for these units. Commissioner Harrod stated we did not need to build housing if there is no need and that the people on waiting list may not qualify for low income housing programs.

Commissioner Winterringer thanked the police department for their quick response to a auto break-in at his residence and the recovery of goods taken from the vehicle.

Mayor Peterson reported she had attended a meeting of the Central Oklahoma Community Action Agency last week and had received a partnership award on behalf of the City of Shawnee for support of low income families transportation.

The Mayor also thanked Commissioner Pam Stephens for filling in as needed when she was Vice Mayor. She also commended Commissioner Stephens for all of her help during her term.

Mayor Peterson then congratulated Commissioner Sims on his appointment as Vice Mayor.

AGENDA ITEM NO. 12: Consider an Executive Session to discuss pending litigation in the cases of the City of Shawnee V. John H. Clark et al., Case No. C-09-1737; City of Shawnee V. Diana Coffman Trust, dated 9/12/00 et al., Case No. C-09-1736; City of Shawnee V. Shawnee Animal Hospital, Inc. et al., Case No. C-09-1734; City of Shawnee V. Christopher Rick et al., Case No. C-09-1738; City of Shawnee V. Hank P. Land et al., Case No. CJ-10-95, all cases filed in the District Court of Pottawatomie County, Oklahoma, as authorized by 25 O. S. §307 (B)(4).

A motion was made by Commissioner Harrod, seconded by Commissioner Holt, to enter into Executive Session to discuss pending litigation in the cases of the City of Shawnee V. John H. Clark et al., Case No. C-09-1737; City of Shawnee V. Diana Coffman Trust, dated 9/12/00 et al., Case No. C-09-1736; City of Shawnee V. Shawnee Animal Hospital, Inc. et al., Case No. C-09-1734; City of Shawnee V. Christopher Rick et al., Case No. C-09-1738; City of Shawnee V. Hank P. Land et al., Case No. CJ-10-95, all cases filed in the District Court of Pottawatomie County, Oklahoma, as authorized by 25 O. S. §307 (B)(4). Motion carried 7-0.

AYE: Harrod, Holt, Stephens, Sims, Peterson, Collier, Winterringer
NAY: None

COMMISSIONERS NOW IN EXECUTIVE SESSION AT 7:08 P.M. WITH ALL COMMISSIONERS PRESENT

COMMISSIONERS RECONVENE IN REGULAR SESSION AT 8:05 P.M. WITH ALL COMMISSIONERS PRESENT

AGENDA ITEM NO. 13: Consider matters discussed in Executive Session regarding pending litigation in the cases of the City of Shawnee V. John H. Clark et al., Case No. C-09-1737; City of Shawnee V. Diana Coffman Trust, dated 9/12/00 et al., Case No. C-09-1736; City of Shawnee V. Shawnee Animal Hospital, Inc. et al., Case No. C-09-1734; City of Shawnee V. Christopher Rick et al., Case No. C-09-1738; City of Shawnee V. Hank P. Land et al., Case No. CJ-10-95, all cases filed in the District Court of Pottawatomie County, Oklahoma, as authorized by 25 O. S. §307 (B)(4).

No action was taken.

AGENDA ITEM NO. 14: Adjournment

There being no further business to be considered, a motion was made by Commissioner Harrod, seconded by Vice Mayor Sims, that the meeting be adjourned. Motion carried 7-0. (8:07 p.m.)

AYE: Harrod, Sims, Peterson, Collier, Winterringer, Holt, Stephens
NAY: None




LINDA PETERSON,
MAYOR




(SEAL)

ATTEST:

DONNA MAYO,
DEPUTY CITY CLERK

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