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Date: 7/5/2011Board: City CommissionDocumentType: MinutesWeb Posted: 7/19/2011 8:27:45 AM
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BOARD OF CITY COMMISSIONERS PROCEEDINGS
JULY 5, 2011 AT 6:30 P.M.

The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Tuesday, July 5, 2011 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Peterson presided and called the meeting to order. Upon roll call, the following members were in attendance.

Linda Peterson
Mayor

Absent Frank Sims
Commissioner Ward 1 Commissioner Ward 2

James Harrod Billy Collier
Commissioner Ward 3 Commissioner Ward 4-Vice Mayor

John Winterringer Absent
Commissioner Ward 5 Commissioner Ward 6

ABSENT: Pam Stephens, Steve Smith

INVOCATION REV. RAY BELFORD
FIRST CHRISTIAN CHURCH

FLAG SALUTE

AGENDA ITEM NO. 1: Consider approval of Agenda.

A motion was made by Vice Mayor Collier, seconded by Commissioner Harrod, to approve the Agenda. Motion carried 5-0.

AYE: Collier, Harrod, Peterson, Winterringer, Sims
NAY: None

AGENDA ITEM NO. 2: Consider approval of Consent Agenda:

a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item Number 6.

b. Minutes from the June 20, 2011 regular meeting.

c. Acknowledge the following minutes:

Shawnee Civic and Cultural Development Authority minutes
from May 19, 2011
Traffic Commission minutes from April 26, 2011

d. Acknowledge re-instatement of Robert Cash to the Beautification Committee, term to expire 12/31/12 1st full term.
e. Authorize the City Manager to sign a commitment letter to participate in the Bring It Home Energy Conservation program.

f. Authorize staff to advertise for bids for the Safe Routes to School Sidewalk Project.

g. Authorize staff to advertise for bids for the Lake Road Bridge Repair Project.

h. Authorize staff to advertise for bids for the North Harrison Median Landscaping Project.

i. Lakesite Lease

Transfers:
Lot 2 Belcher Tract, 15512 Nickens Road

From: Tibbs
To: Perkins & Vickery

Lot 5 Magnino A Tract, 17104 Magnino Road

From: Carroll
To: Childers

Renewals:

Lot 5 Green Tract, 32101 Hornbeck Road

Bykerk

Lot 3 Roewe Tract, 15515 Perry Road

Moore

j. Traffic Commission Recommendations from June 28, 2011

A. Consideration of request by Parks Department staff for street light at the corner of W. Farrall and Dockrey Ballfield.

STAFF RECOMMENDATION: Staff recommends installation at requested location.
BOARD RECOMMENDATION: Board agrees with staff recommendation.

B. Consideration of request by Mike Pritchard, 832 W. Forrest, to put up a vapor light at the corner of Forrest and Tennessee

STAFF RECOMMENDATION: Staff recommends to deny this request.
BOARD RECOMMENDATION: Board agrees with staff recommendation.

A motion was made by Commissioner Harrod, seconded by Commissioner Sims, to approve the Consent Agenda Items a j. Motion carried 5-0.

AYE: Harrod, Sims, Peterson, Collier, Winterringer
NAY: None

COMMISSIONER COLLIER NOW PRESENT AT 6:35 P.M.

AGENDA ITEM NO. 3: Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)

There was no Citizens Participation.

AGENDA ITEM NO. 4: Consider acceptance of Final Plat and public easement and infrastructure for Linden Heights First Addition.

A motion was made by Commissioner Sims, seconded by Vice Mayor Collier, to accept the Final Plat and public easement and infrastructure for Linden Heights First Addition. Motion carried 6-0.

AYE: Sims, Collier, Winterringer, Smith, Harrod, Peterson
NAY: None

AGENDA ITEM NO. 5: Consider renewal of contract with Central Disposal for the period July 1, 2011 to June 30, 2012, amending Section II to allow for creation of an escrow account in lieu of a performance bond.

A motion was made by Commissioner Harrod, seconded by Commissioner Winterringer, to renew the contract with Central Disposal for the period July 1, 2011 to June 30, 2012, amending Section II to allow for creation of an escrow account in lieu of a performance bond. Motion carried 6-0.

AYE: Harrod, Winterringer, Smith, Sims, Peterson, Collier
NAY: None

AGENDA ITEM NO. 6: Consider Bids:

a. Auditorium Heat and Air Project Design/Build RFP(Open)

No bids received.

James Bryce reported the contractors that attended the pre-bid meeting indicated they were not interested in bidding the design and engineering of the project and wanted the City to furnish the specifications and engineering of the project.

AGENDA ITEM NO. 7: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
There was no New Business.

AGENDA ITEM NO. 8: Administrative Reports

There were no Administrative Reports.

AGENDA ITEM NO. 9: Commissioners Comments

Commissioner Winterringer commented on the Municipal Pool not being open on July 4. He was very disappointed to see it was closed. He also commented that retail businesses noticed a decrease in business on the 4th of July evening and wondered is it could partially be due to the City not having any type of celebration this year.

Mayor Peterson reported the parade and celebration in the Veterans Memorial Park to dedicate the donated helicopter was very nice and thanked the military groups for their work in putting this together. She and Commissioner Harrod also thanked the staff for their contribution to set-up and traffic control.

Mayor Peterson then commented on questions concerning fire rates on property inside/outside the city limits. She asked Chief Gibson to comment. Chief Gibson explained there had been no change in the response areas for the department for the last 11 years. ISO rating for the City of Shawnee is a 4, on a scale of 1-10, 1 being best. Outside the city limits the rating is higher which may cause a change in insurance rates.

AGENDA ITEM NO. 10: Adjournment

There being no further business to be considered, a motion was made by Commissioner Sims, seconded by Commissioner Winterringer, that the meeting be adjourned. Motion carried 6-0. (6:52 p.m.)

AYE: Sims, Winterringer, Smith, Harrod, Peterson, Collier
NAY: None
LINDA PETERSON, MAYOR
ATTEST:


DONNA MAYO, DEPUTY CITY CLERK

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