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Date: 8/30/2011Board: City CommissionDocumentType: MinutesWeb Posted: 9/7/2011 1:44:34 PM
View Multi Media Files associated with this meeting


BOARD OF CITY COMMISSIONERS
CITY OF SHAWNEE
SPECIAL CALLED SESSION
AUGUST 30, 2011

The Board of City Commissioners met in Special Called Session at the Heart of Oklahoma Expo Center, Highway 177 and Independence Street, Shawnee, Oklahoma, Tuesday, August 30, 2011 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Peterson presided and called the meeting to order. Upon roll call, the following members were in attendance.

Linda Peterson
Chairman

Pam Stephens Frank Sims
Commissioner Ward 1 Vice Mayor

James Harrod Billy Collier
Commissioner Ward 3 Commissioner Ward 4

John Winterringer Steve Smith
Commissioner Ward 5 Commissioner Ward 6


Others in attendance were City Manager Brian McDougal, City Clerk Phyllis Loftis, Finance Director/Treasurer Cynthia Sementelli, Justin Erickson, Mike Jackson, Jimmy Gibson and James Bryce. The media was represented by Kory Oswald, Shawnee News Star and Johnna Ray, Countywide News.

The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:

NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA

TO THE CITY COMMISSION OF THE CITY OF SHAWNEE, OKLAHOMA:

You and each of you are hereby notified that by virtue of a call issued by me on this 17th day of August, 2011, a Special Called Session will be held of the Board of Commissioners of the City of Shawnee, Oklahoma at the Heart of Oklahoma Expo Center, Highway 177 and Independence Street, Shawnee, Oklahoma at 6:30 p.m. on August 30, 2011, and you are hereby notified to be present at said meeting.

The purpose of said meeting will be to hold a public hearing to discuss Expo Center, Aquatics Center and Economic Development from the proposed Capital Improvement Project List.
(SEAL)

ATTEST:

s/s Phyllis Loftis s/s Brian McDougal
PHYLLIS LOFTIS BRIAN MCDOUGAL
CITY CLERK CITY MANAGER

STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.

I received this notice on the 17th day of August, 2011 at 2:42 o’clock p.m., and executed the same by delivering a true and correct copy thereof to each of the Commissioners of the City of Shawnee, Oklahoma as follows:

I delivered a true and correct copy to Mayor Linda Peterson
via e-mail at 3:18 o’clock p.m. on August 17, 2011

I delivered a true and correct copy to Commissioner Frank Sims
via e-mail at 7:58 o’clock a.m. on August 18, 2011

I delivered a true and correct copy to Commissioner John Winterringer
via e-mail at 2:42 o’clock p.m. on August 17, 2011 but no response was received

I delivered a true and correct copy to Commissioner Steve Smith
via e-mail at 3:18 o’clock p.m. on August 17, 2011

I delivered a true and correct copy to Commissioner James Harrod
via e-mail at 8:45 o’clock a.m. on August 18, 2011

I delivered a true and correct copy to Commissioner Pam Stephens
via e-mail at 2:42 o’clock p.m. on August 17, 2011 but no response was received

I delivered a true and correct copy to Commissioner Billy Collier
via e-mail at 4:09 o’clock p.m. on August 17, 2011


s/s Phyllis Loftis City Clerk

CALL FOR SPECIAL SESSION OF THE SHAWNEE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 30TH DAY OF AUGUST, 2011 AT 6:30 O’CLOCK P.M. AT THE HEART OF OKLAHOMA EXPO CENTER, HIGHWAY 177 AND INDEPENDENCE, SHAWNEE, OKLAHOMA. THE PURPOSE OF SAID MEETING WILL BE TO HOLD A PUBLIC HEARING TO DISCUSS EXPO CENTER, AQUATICS CENTER AND ECONOMIC DEVELOPMENT FROM THE PROPOSED CAPITAL IMPROVEMENT PROJECT LIST.

By virtue of the authority vested in me by Section 4, Article IV of the Charter of the City of Shawnee, Oklahoma, a Special Session of the Board of City Commissioners of the City of Shawnee, Oklahoma is hereby called to meet at the Heart of Oklahoma Expo Center, Highway 177 and Independence Street, Shawnee, Oklahoma at 6:30 p.m. on August 30, 2011 to hold a public hearing to discuss Expo Center, Aquatics Center, and Economic Development for the proposed Capital Improvement Project List.
Witness my hand this 17th day of August, 2011.

s/s Brian McDougal
BRIAN MCDOUGAL
CITY MANAGER

(SEAL)

ATTEST:

s/s Phyllis Loftis
PHYLLIS LOFTIS, CITY CLERK


CALL TO ORDER:

DECLARATION OF A QUORUM

Roll was called with all Commissioners present and a quorum was declared.
AGENDA ITEM NO. 1: Public hearing to discuss the Expo Center, Aquatics Center, and Economic Development for the proposed Capital Improvement Project List.
The video presentation of Mayor Peterson was played for the meeting. This video explains how the projects were selected and addresses the proposed funding sources that may be used. Mayor Peterson explained that this meeting was a listening session for Commissioners that would allow them to hear from citizens regarding this project.
Regarding capital projects at the Expo Center, Expo Director Mike Jackson addressed those present. Among the items that are included in the Expo Center projects is replacing the existing parking lot, adding 50 amp electrical upgrade for RVs, restroom renovations in the Otto Krause building and Phase II expansion of the conference center.
The proposed Aquatics Center addressed by James Bryce, Director of Operations. He noted that the municipal pool was opened in 1936 and has had several renovations since that time. Currently, the pool is outdated and not ADA accessible. He provided some conceptual drawings that could be chosen for the proposed Aquatics Center, which included zero depth entry, spray features, a splash park and updated restroom and shower facilities.
Tim Burg, Executive Director of the Shawnee Economic Development Foundation spoke of what economic development brings to our community and, further, what could be accomplished with a dedicated funding source. Mr. Burg listed other cities which do have dedicated funding for economic development.

Mr. Burg stated that if funding is granted, he would propose constructing two shell buildings on undeveloped land within the city limits to attract businesses to the area.
Mayor Peterson opened the public hearing for citizen comments regarding any of the capital projects being discussed at this meeting.
Those citizens in attendance that spoke on the capital projects are as follows:

Karl Kozel 7108 N Harrison
Phil Tomlinson 5 Quail Ridge
Jackson Barrett 1425 E Bradley St
Jim Spencer 53 Northridge Rd
Jenny Clark 13 Tyler Lane
Jo Davis 16712 Magnino Rd
Jack Peavey 500 W University Ave
Linda Agee 16001 Hart Rd
Ken Etchisen 24486 Hwy 9A
Tom Schrzan 1304 N Beard
Mike Affentranger 4709 Gracelann
Harmik DerSahakian 41901 Wolverine Rd
Jenni Grahn 130 E 45th St
Sam Freas 306 Franklin

Mayor Peterson thanked those who attended the meeting and closed the public hearing.

AGENDA ITEM NO. 2: ADJOURNMENT

There being no further business to come before the meeting, a motion was made by Commissioner Sims, seconded by Commissioner Stephens, that the meeting be adjourned. Motion carried 7-0. (7:52 p.m..)

AYE: Sims, Stephens, Harrod, Peterson, Collier, Winterringer, Smith
NAY: None


LINDA PETERSON, MAYOR
(SEAL)

ATTEST:

_________________________
PHYLLIS LOFTIS,
CITY CLERK


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NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.