BOARD OF CITY COMMISSIONERS PROCEEDINGS
DECEMBER 3, 2012 AT 6:30 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, December 3, 2012 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mainord presided and called the meeting to order. Upon roll call, the following members were in attendance.
Absent Linda Agee
Commissioner Ward 1 Commissioner Ward 2
James Harrod Keith Hall
Commissioner Ward 3-Vice Mayor Commissioner Ward 4
John Winterringer Steve Smith
Commissioner Ward 5 Commissioner Ward 6
ABSENT: Pam Stephens
INVOCATION Rev. Amy Perkins
AGENDA ITEM NO. 1: Consider approval of Agenda.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Hall, to approve the Agenda. Motion carried 6-0.
AYE: Harrod, Hall, Winterringer, Smith, Agee, Mainord
AGENDA ITEM NO. 2: Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids/proposals as set forth in Shawnee Municipal Authority Agenda Item No. 2 a.
b. Minutes from the November 19, 2012 regular meeting.
c. Budget Amendment
Money was budgeted for finishing wood floors at the senior center – did not complete – need to bring money up from fund balance
d. Acknowledge the following minutes:
• Shawnee Civic and Cultural Development Authority minutes from October 18, 2012
e. Approve Board of Commissioners and Authorities meeting schedule for 2013.
f. Acknowledge Oklahoma Municipal Retirement Fund Normal Retirement for Elaine Shrum.
g. Approve agreement with the Shawnee Youth Athletic Association for operation of the youth sports program at Lions Club Park.
h. Approve agreement with the YMCA for operation of the Dockery Park ball fields.
i. Mayor’s appointments:
Shawnee Public Library Board
David Houghton – 1st Full Term Expires 6-30-15
Replaces Nancy Cook-Senn termed out
Kevin Huddleston – 1st Full Term Expires 6-30-15
Replaces Bob Perry moved to Pioneer Library Systems Board
Alfonso Nieves – 1st Full Term Expires 6-30-15
Replaces Keith Whitmore termed out
Robert Currie – 1st Partial Term Expires 6-30-14
Replaces Michael Affentranger
Tourism Advisory Committee
Randy Floyd – 2nd Full Term Expires 12-31-15
Ron Duffell – 1st Full Term Expires 1-1-2016
A motion was made by Commissioner Hall, seconded by Vice Mayor Harrod, to approve the Consent Agenda Items a-i. Motion carried 6-0.
AYE: Hall, Harrod, Mainord, Winterringer, Smith, Agee
AGENDA ITEM NO. 3: Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
There was no Citizens Participation.
AGENDA ITEM NO. 4: City Manager’s Presentation of Oklahoma Municipal League certificates to employees with 25 or more years of service with the City of Shawnee.
Russell Frantz and Freeland Wood accepted the Oklahoma Municipal League Certificates to employees with 25 or more years of service with the City of Shawnee presented by City Manager Brian McDougal.
AGENDA ITEM NO. 5: Consideration and possible action on a Supplemental and Modification Agreement with the Oklahoma Department of Transportation on the Kickapoo Street Project, from Kickapoo Spur north to MacArthur Street.
A Supplement and Modification Agreement was presented to the Commission from Oklahoma Department of Transportation. City Engineer John Krywicki stated the City would pay 100% of the non-participating costs, which includes the entire cost of the waterline replacement. He also stated the City was capped at $136,000.00 for participating road costs.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Winterringer, to approve a Supplemental and Modification Agreement with the Oklahoma Department of Transportation on the Kickapoo Street Project, from Kickapoo Spur north to MacArthur Street. Motion carried 6-0.
AYE: Harrod, Winterringer, Smith, Agee, Mainord, Hall
AGENDA ITEM NO. 6: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
There was no New Business.
AGENDA ITEM NO. 7: Administrative Reports
There was no Administrative Reports.
AGENDA ITEM NO. 8: Commissioners Comments
Commissioner Hall asked staff when the Kickapoo project would begin. City Engineer John Krywicki estimated March 2013.
AGENDA ITEM NO. 9: Adjournment
There being no further business to be considered, the meeting was adjourned by power of the Chair. (6:44 p.m.)
WES MAINORD, MAYOR
PHYLLIS LOFTIS, CMC, CITY CLERK
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.