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Date: 2/11/2013Board: City CommissionDocumentType: MinutesWeb Posted: 2/20/2013 12:59:42 PM
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BOARD OF CITY COMMISSIONERS
CITY OF SHAWNEE
SPECIAL CALLED SESSION
FEBRUARY 11, 2013

The Board of City Commissioners met in Special Called Session at the Shawnee Commission Chambers at Shawnee City Hall, 16 W. 9th, Shawnee, Oklahoma, Monday, February 11, 2013 at 2:00 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mainord presided and called the meeting to order. Upon roll call, the following members were in attendance.

Wes Mainord
Chairman

Pam Stephens Linda Agee
Commissioner Ward 1 Commissioner Ward 2

James Harrod Absent
Commissioner Ward 3-Vice Mayor Commissioner Ward 4

John Winterringer Steve Smith
Commissioner Ward 5 Commissioner Ward 6

Absent: Keith Hall


The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:

NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA

TO THE CITY COMMISSION OF THE CITY OF SHAWNEE, OKLAHOMA:

You and each of you are hereby notified that by virtue of a call issued by me on this 7th day of February, 2013, a Special Called Session will be held of the Board of Commissioners of the City of Shawnee, Oklahoma at the Shawnee Commission Chambers, 16 W. 9th, Shawnee, Oklahoma at 2:00 p.m. on February 11, 2013, and you are hereby notified to be present at said meeting.

The purpose of the following special call session of the City Commissioners will be for (a)the discussion, consideration and possible action to appoint an insurance committee to consist of three Commissioners and two staff members; and (b) the discussion, consideration and possible action to determine who, other than fulltime city employees and their dependents, should be covered by the City’s insurance plan; whether those individuals would also be eligible for life, vision and dental plans; defining when non-employees are “retired”; and determining what retirement benefits would be available.

(SEAL)

ATTEST:

s/s Phyllis Loftis s/s Brian McDougal
PHYLLIS LOFTIS, CMC BRIAN MCDOUGAL
CITY CLERK CITY MANAGER

STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.

I received this notice on the 7th day of February, 2013 at 1:52 o’clock p.m., and executed the same by delivering a true and correct copy thereof to each of the Commissioners of the City of Shawnee, Oklahoma as follows:

I delivered a true and correct copy to Mayor Wes Mainord
via e-mail at 7:20 o’clock p.m. on February 8, 2013

I delivered a true and correct copy to Commissioner Linda Agee
via e-mail at 1:53 o’clock p.m. on February 7, 2013

I delivered a true and correct copy to Commissioner John Winterringer
via e-mail at 7:58 o’clock a.m. on February 8, 2013

I delivered a true and correct copy to Commissioner Steve Smith
via e-mail at 3:45 o’clock p.m. on February 7, 2013

I delivered a true and correct copy to Commissioner James Harrod
via e-mail at 5:46 o’clock p.m. on February 7, 2013

I delivered a true and correct copy to Commissioner Pam Stephens
via e-mail at 1:52 o’clock p.m. on February 7, 2013 but no response was received

I delivered a true and correct copy to Commissioner Keith Hall
via e-mail at 5:05 o’clock p.m. on February 7, 2013

s/s Phyllis Loftis
City Clerk, CMC

CALL FOR SPECIAL SESSION OF THE SHAWNEE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 11TH DAY OF FEBRUARY, 2013 AT 2:00 O’CLOCK P.M. AT THE SHAWNEE COMMISSION CHAMBERS, 16 W. NINTH, SHAWNEE, OKLAHOMA. THE PURPOSE OF SAID MEETING WILL BE FOR (A)THE DISCUSSION, CONSIDERATION AND POSSIBLE ACTION TO APPOINT AN INSURANCE COMMITTEE TO CONSIST OF THREE COMMISSIONERS AND TWO STAFF MEMBERS; AND (B) THE DISCUSSION, CONSIDERATION AND POSSIBLE ACTION TO DETERMINE WHO, OTHER THAN FULLTIME CITY EMPLOYEES AND THEIR DEPENDENTS, SHOULD BE COVERED BY THE CITY’S INSURANCE PLAN; WHETHER THOSE INDIVIDUALS WOULD ALSO BE ELIGIBLE FOR LIFE, VISION AND DENTAL PLANS; DEFINING WHEN NON-EMPLOYEES ARE “RETIRED”; AND DETERMINING WHAT RETIREMENT BENEFITS WOULD BE AVAILABLE.

By virtue of the authority vested in me by Section 4, Article IV of the Charter of the City of Shawnee, Oklahoma, a Special Session of the Board of City Commissioners of the City of Shawnee, Oklahoma is hereby called to meet at the City Commission Chambers, 16 W. 9th, Shawnee, Oklahoma at 2:00 p.m. on February 11, for (a)the discussion, consideration and possible action to appoint an insurance committee to consist of three Commissioners and two staff members; and (b) the discussion, consideration and possible action to determine who, other than fulltime city employees and their dependents, should be covered by the City’s insurance plan; whether those individuals would also be eligible for life, vision and dental plans; defining when non-employees are “retired”; and determining what retirement benefits would be available.

Witness my hand this 7th day of February, 2013.

s/s Brian McDougal
BRIAN MCDOUGAL
CITY MANAGER

(SEAL)

ATTEST:

s/s Phyllis Loftis
PHYLLIS LOFTIS, CMC, CITY CLERK



CALL TO ORDER:

DECLARATION OF A QUORUM

Roll was called with six Commissioners present and a quorum was declared.

Commissioner Smith requested that Agenda Items Nos. 1 and 2 be considered in reverse order.

AGENDA ITEM NO. 2: Discussion, consideration and possible action to determine who, other than fulltime city employees and their dependents, should be covered by the City’s insurance plan; whether those individuals would also be eligible for life, vision and dental plans; defining when non-employees are “retired”; and determining what retirement benefits would be available

A motion was made by Vice-Mayor Harrod, seconded by Commissioner Agee, to have the five-member insurance committee review this item and make a recommendation to the City Commission. Motion failed 2-4.

AYE: Harrod, Agee
NAY: Mainord, Winterringer, Smith, Stephens

After further discussion, a motion was made by Commissioner Smith, seconded by Commissioner Mainord, that no commissioner or family member can receive insurance in any form from the City of Shawnee. Motion carried 5-1.

AYE: Smith, Mainord, Winterringer, Stephens, Agee
NAY: Harrod

AGENDA ITEM NO. 1: Discussion, consideration and possible action to appoint an insurance committee to consist of three Commissioners and two staff members.

After a lengthy discussion regarding the appointment of several different employees, it was suggested that Jennifer Dawson from the Human Resource Department and Jill Smith from Accounting be added to the new insurance committee.

A motion was made by Commissioner Agee, seconded by Commissioner Harrod, to appoint Jennifer Dawson, Jill Smith, Mayor Wes Mainord, Commissioner Linda Agee and Commissioner Keith Hall to the insurance committee. Motion failed 2-4.

AYE: Agee, Harrod
NAY: Mainord, Winterringer, Smith, Stephens

A motion was then made by Mayor Mainord, to appoint Jennifer Dawson, Jill Smith, Commissioner Linda Agee, Mayor Wes Mainord and Commissioner John Winterringer to the insurance committee. Motion failed for lack of a second.

AGENDA ITEM NO. 3: ADJOURNMENT

There being no further business to be considered, the meeting was adjourned by power of the Chair. (3:01 p.m.)



WES MAINORD,MAYOR
(SEAL)

ATTEST:

_________________________
PHYLLIS LOFTIS, CMC
CITY CLERK

Retrieved from http://www.shawneeok.org/Documents/DocFull.asp on 9/2/2014 4:17:40 PM by 10.1.1.3
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.