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Date: 9/30/2013Board: City CommissionDocumentType: MinutesWeb Posted: 10/8/2013 11:23:41 AM
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BOARD OF CITY COMMISSIONERS
AND THE SHAWNEE MUNICIPAL AUTHORITY
CITY OF SHAWNEE
SPECIAL CALLED SESSION
September 30, 2013

The Board of City Commissioners and the Trustees of the Shawnee Municipal Authority met in Special Called Session at the Shawnee Commission Chambers at Shawnee City Hall, 16 W. 9th, Shawnee, Oklahoma, Monday, September 30, 2013 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mainord presided and called the meeting to order. Upon roll call, the following members were in attendance.

Wes Mainord
Chairman

Pam Stephens Linda Agee
Commissioner Ward 1/SMA Trustee Commissioner Ward 2/SMA Trustee

James Harrod Keith Hall
Commissioner Ward 3-Vice Mayor Commissioner Ward 4/SMA Trustee
SMA/Trustee

John Winterringer Steve Smith
Commissioner Ward 5/SMA Trustee Commissioner Ward 6/SMA Trustee

Absent: None

The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:


NOTICE OF A CALLED SPECIAL SESSION JOINT MEETING
OF THE BOARD OF CITY COMMISSIONERS
AND THE SHAWNEE MUNICIPAL AUTHORITY
OF THE CITY OF SHAWNEE, OKLAHOMA

TO THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA AND THE TRUSTEES OF THE SHAWNEE MUNICIPAL AUTHORITY:

You and each of you are hereby notified that by virtue of a call issued by me on this 25th day of September, 2013, a Special Called Session will be held of the Board of Commissioners in the Shawnee Commission Chambers, 16 W. 9th, Shawnee, Oklahoma at 6:30 p.m. on September 30, 2013, and you are hereby notified to be present at said meeting.

The purpose of said meeting will be for Water Sewer Master Plan update, a work session to discuss Capital Projects and discussion of applying for an Economic Development Association Grant for sewer line to the North Airport Property.

(SEAL)

ATTEST:

s/s Phyllis Loftis s/s Brian McDougal
PHYLLIS LOFTIS, CMC BRIAN MCDOUGAL
CITY CLERK CITY MANAGER


STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.

I received this notice on the 25th day of September, 2013 at 12:24 o’clock p.m., and executed the same by delivering a true and correct copy thereof to each of the Commissioners of the Board of City Commissioners for the City of Shawnee, Oklahoma and the Trustees of the Shawnee Municipal Authority as follows:

I delivered a true and correct copy to Mayor Wes Mainord via e-mail at 8:08 o’clock a.m. on September 26, 2013

I delivered a true and correct copy to Commissioner Linda Agee via e-mail at 12:24 o’clock p.m. on September 25, 2013 but no response was received

I delivered a true and correct copy to Commissioner John Winterringer via e-mail at 8:48 o’clock a.m. on September 30, 2013

I delivered a true and correct copy to Commissioner Steve Smith via e-mail at 8:23 o’clock p.m. on September 25, 2013

I delivered a true and correct copy to Commissioner James Harrod via e-mail at 7:32 o’clock p.m. on September 25, 2013

I delivered a true and correct copy to Commissioner Pam Stephens
via e-mail at 12:24 o’clock p.m. on September 25, 2013 but no response was received

I delivered a true and correct copy to Commissioner Keith Hall via e-mail at 11:06 o’clock a.m. on September 26, 2013


s/s Phyllis Loftis
City Clerk


CALL FOR SPECIAL JOINT SESSION OF THE BOARD OF CITY COMMISSIONERS AND THE TRUSTEES OF THE SHAWNEE MUNICIPAL AUTHORITY OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 30TH DAY OF SEPTEMBER, 2013 AT 6:30 O’CLOCK P.M. AT THE SHAWNEE COMMISSION CHAMBERS, 16 W. NINTH, SHAWNEE, OKLAHOMA. THE PURPOSE OF SAID MEETING WILL BE FOR WATER SEWER MASTER PLAN UPDATE, A WORK SESSION TO DISCUSS CAPITAL PROJECTS AND DISCUSSION OF APPLYING FOR AN ECONOMIC DEVELOPMENT ASSOCIATION GRANT FOR SEWER LINE TO THE NORTH AIRPORT PROPERTY.

BY VIRTUE OF THE AUTHORITY VESTED IN ME BY SECTION 4, ARTICLE IV OF THE CHARTER OF THE CITY OF SHAWNEE, OKLAHOMA, A SPECIAL JOINT SESSION OF THE BOARD OF CITY COMMISSIONERS AND THE TRUSTEES OF THE SHAWNEE MUNICIPAL AUTHORITY, ARE HEREBY CALLED TO MEET AT THE CITY COMMISSION CHAMBERS, 16 W. 9TH, SHAWNEE, OKLAHOMA AT 6:30 P.M. ON SEPTEMBER 30, 2013, FOR WATER SEWER MASTER PLAN UPDATE, A WORK SESSION TO DISCUSS CAPITAL PROJECTS AND DISCUSSION OF APPLYING FOR AN ECONOMIC DEVELOPMENT ASSOCIATION GRANT FOR SEWER LINE TO THE NORTH AIRPORT PROPERTY.

WITNESS MY HAND THIS 25TH DAY OF SEPTEMBER, 2013.

s/s Brian McDougal BRIAN MCDOUGAL
CITY MANAGER

(SEAL)

ATTEST:

s/s Phyllis Loftis
PHYLLIS LOFTIS, CMC, CITY CLERK



CALL TO ORDER AT 6:30 P.M.

DECLARATION OF A QUORUM

Roll was called with seven Commissioners/Trustees present and a quorum was declared.

AGENDA ITEM NO. 1: Water Sewer Master Plan Update.

A presentation by Smith, Roberts, Baldischwiler, LLC, on the Comprehensive Utility System Master Plan included updates on the following.

• Project Schedule and Deliverables
• Water Supply and Treatment
• Water Distribution System
• Sanitary Sewer Collection System
• Wastewater Treatment
• Project Priorities and Cost Estimates

The completed plan is on schedule to be delivered to the Commission and Trustees in December, 2013. It was emphasized that the Master Plan, once completed, should be updated approximately every five years.

AGENDA ITEM NO. 2: Work Session to Discuss Capital Projects.

City Manager Brian McDougal gave a slide presentation on Capital Projects and the General Capital Improvements prioritized list from 2011. Many of the items on the 2011 list have been completed or are in the process of completion. It was suggested that the department heads prepare an updated list of Capital Improvement Projects and the Commission prioritize the new list and add projects as they feel necessary. Mayor Mainord suggested meeting on the updating of this list more often. City Manager Brian McDougal agreed with meeting more often as this list should be a very fluid, working document.

AGENDA ITEM NO. 3: Discussion of applying for an Economic Development Association Grant for sewer line to the North Airport Property.

Vice-Mayor Harrod had asked that this item be placed on the agenda. After receiving more information from grant writers, he decided to table this item until a time when industry is in the area. Without industry there, the grant would not be likely.
It was suggested that another planning session be set up and one of the discussion items be other ways of financing this project.


AGENDA ITEM NO. 2: ADJOURNMENT

There being no further business to be considered, the meeting was adjourned by power of the Chair. ( 8:20 p.m.)

WES MAINORD, MAYOR
(SEAL)

ATTEST:

_________________________
DONNA MAYO
DEPUTY CITY CLERK


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NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.