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Date: 12/2/2013Board: City CommissionDocumentType: MinutesWeb Posted: 12/17/2013 10:20:07 AM
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BOARD OF CITY COMMISSIONERS PROCEEDINGS
DECEMBER 2, 2013 AT 6:30 P.M.

The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, December 2, 2013 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mainord presided and called the meeting to order. Upon roll call, the following members were in attendance.

Wes Mainord
Mayor

Absent Linda Agee
Commissioner Ward 1 Commissioner Ward 2

James Harrod Absent
Commissioner Ward 3-Vice Mayor Commissioner Ward 4

John Winterringer Absent
Commissioner Ward 5 Commissioner Ward 6

ABSENT: Pam Stephens, Keith Hall, Steve Smith

INVOCATION Rev. Amy Perkins
First United Presbyterian Church

FLAG SALUTE Led by Vice Mayor Harrod

AGENDA ITEM NO. 1: Consider approval of Agenda.

A motion was made by Commissioner Winterringer, seconded by Vice Mayor Harrod, to approve the Agenda. Motion carried 4-0.

AYE: Winterringer, Harrod, Mainord, Agee
NAY: None

AGENDA ITEM NO. 2: Consider approval of Consent Agenda:

a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 9.

b. Minutes from the November 18, 2013 regular meeting.

c. Acknowledge the following minutes:
• Beautification Committee minutes from September 12, 2013

d. Authorize staff to advertise for bids on mowing of rank weeds and grass and debris removal.

A motion was made by Vice Mayor Harrod, seconded by Commissioner Agee, to approve the Consent Agenda Item Nos. 2(a-d). Motion carried 4-0.

AYE: Hall, Harrod, Mainord, Winterringer, Smith, Agee
NAY: None

COMMISSIONER SMITH NOW PRESENT AT 6:35 P.M.

AGENDA ITEM NO. 3: Commissioners Comments

Vice Mayor Harrod commented on the weather forecast for the Christmas Parade to be held Thursday, December 5, 2013, downtown. He was advised that the Christmas Parade had never been cancelled for weather.

AGENDA ITEM NO. 4: Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)

There was no Citizens Participation.

AGENDA ITEM NO. 5: City Manager’s Presentation of Oklahoma Municipal League certificates to employees with 25 or more years of service with the City of Shawnee.

David Short Carl Jacobs
Randy Newton Michael Likens
Michael Jackson

David Short, Carl Jacobs and Michael Jackson were present to accept the Oklahoma Municipal League certificates to employees with 25 or more years of service with the City of Shawnee. Presented by City Manager Brian McDougal.

AGENDA ITEM NO. 6: Presentation of a web site for the Parks Department created by the Oklahoma Baptist University College of Nursing students.

Oklahoma Baptist University College of Nursing students Elizabeth Gallaway, David R. Jones and Daniell Taylor built a web site for the City of Shawnee Parks as a class assignment on health and welfare of the community. Their presentation highlighted the areas of health concerns and physical fitness of city residents and availability of parks for exercise and entertainment. The web site may be found at www.shawneeparks.org.

Mayor Mainord thanked them for their efforts and congratulated them on the success of the web site.

AGENDA ITEM NO. 7: Discussion, consideration and possible action on an ordinance amending Chapter 19 Article XI, Section 19-726 (b) (7) traffic schedules Division 5, of the code of ordinances of the City of Shawnee, Oklahoma, reducing the speed limits where not otherwise specified by law, providing for repeal; providing for severability and providing for codification.

A motion was made by Commissioner Smith, seconded by Commissioner Winterringer, to approve an ordinance amending Chapter 19 Article XI, Section 19-726 (b) (7) traffic schedules Division 5, of the code of ordinances of the City of Shawnee, Oklahoma, reducing the speed limits where not otherwise specified by law, providing for repeal; providing for severability and providing for codification.

Ordinance No. 2524 NS was introduced.

AN ORDINANCE AMENDING CHAPTER 19 ARTICLE XI, SECTION 19-726 (b) (7) TRAFFIC SCHEDULES DIVISION 5, OF THE CODE OF ORDINANCES OF THE CITY OF SHAWNEE, OKLAHOMA, REDUCING THE SPEED LIMITS WHERE NOT OTHERWISE SPECIFIED BY LAW, PROVIDING FOR REPEAL; PROVIDING FOR SEVERABILITY AND PROVIDING FOR CODIFICATION.

Motion carried 5-0.

AYE: Smith, Winterringer, Agee, Harrod, Mainord
NAY: None

Ordinance No. 2524NS was adopted by the City Commission.

AGENDA ITEM NO. 8: Discussion, consideration and possible action on an ordinance amending Article II Division 4 of Chapter 25, sales tax, of the code of ordinances of the City of Shawnee, Oklahoma, making it an offense to fail to make reports and remittances as required or making a false or fraudulent report; setting a penalty; providing for repeal; providing for severability; providing for codification; and declaring an emergency.

A motion was made by Vice Mayor Harrod, seconded by Commissioner Smith, to approve an ordinance amending Article II Division 4 of Chapter 25, sales tax, of the code of ordinances of the City of Shawnee, Oklahoma, making it an offense to fail to make reports and remittances as required or making a false or fraudulent report; setting a penalty; providing for repeal; providing for severability; providing for codification; and declaring an emergency.

Ordinance No. 2525 NS was introduced.

AN ORDINANCE AMENDING ARTICLE II DIVISION 4 OF CHAPTER 25, SALES TAX, OF THE CODE OF ORDINANCES OF THE CITY OF SHAWNEE, OKLAHOMA, MAKING IT AN OFFENSE TO FAIL TO MAKE REPORTS AND REMITTANCES AS REQUIRED OR MAKING A FALSE OR FRAUDULENT REPORT; SETTING A PENALTY; PROVIDING FOR REPEAL; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND DECLARING
AN EMERGENCY.

Motion carried 5-0.

AYE: Harrod, Smith, Agee, Mainord, Winterringer
NAY: None

Ordinance No. 2525 NS was adopted by the City Commission.

A motion was made by Vice Mayor Harrod, seconded by Commissioner Smith, to approve emergency clause relating to Ordinance No. 2525 NS. Motion carried 5-0.

AYE: Harrod, Smith, Agee, Mainord, Winterringer
NAY: None

AGENDA ITEM NO. 9: Consider Bids/Proposals:

a. Proposals for Snow and Ice Removal Assistance (Open)

BID/PROPSAL: Silver Star Construction, Inc. Moore, OK

Equipment &
Operators Number
Available Total Cost to Operate per hour including labor, maintenance, fuel, tire, etc.

8 am to 5 pm
Mon -Fri Total Cost to Operate per hour including labor, maintenance, fuel, tire, etc.

5 pm to 8 am
Mon – Fri Total Cost to Operate per hour including labor, maintenance, fuel, tire, etc.

Saturdays &
Sundays Total Cost to Operate per hour including labor, maintenance, fuel, tire, etc.

Holidays Total Cost to Operate per hour for
Equipment on
Stand-by, staged at
Public Works

Stand by
Equip Staging
Truck with 8 foot
snow plow, salt spreader and Operator

5

$135.00

$145.00

$160.00

$160.00
Same with
6 hour
minimum

Road Grader

$145.00

$175.00

$190.00

$190.00 Same plus
$375 mobilization fee w/6 hour minimum

Front End
Loader

$115.00

$128.00

$145.00

$145.00 Same plus
$375 mobilization fee w/6 hour minimum

Notes: 1) Mobilization fee covers trucking and delivery fee
2) Vendor is only available as a secondary provider in the event that equipment is not needed for service in other jurisdictions where they are already contracted to be a service provider.

Emergency Management Director Don Lynch read the bid into the record and requested that the bid award be deferred to the next meeting to allow staff to review and check references.

A motion was made by Commissioner Winterringer, seconded by Vice Mayor Harrod, to defer the bid award to the December 16, 2013 City Commission meeting. Motion carried 5-0.

AYE: Winterringer, Harrod, Mainord, Smith, Agee
NAY: None

AGENDA ITEM NO. 10: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)

There was no New Business.

AGENDA ITEM NO. 11: Adjournment

There being no further business to be considered, the meeting was adjourned by power of the Chair. (7:08p.m.)


WES MAINORD, MAYOR


ATTEST:

_______________________________
DONNA MAYO, DEPUTY CITY CLERK


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