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Date: 2/3/2014Board: City CommissionDocumentType: MinutesWeb Posted: 2/19/2014 11:48:13 AM
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BOARD OF CITY COMMISSIONERS PROCEEDINGS
FEBRUARY 3, 2014 AT 6:30 P.M.

The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, February 3, 2014 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mainord presided and called the meeting to order. Upon roll call, the following members were in attendance.

Wes Mainord
Mayor

Pam Stephens Linda Agee
Commissioner Ward 1 Commissioner Ward 2

James Harrod Keith Hall
Commissioner Ward 3-Vice Mayor Commissioner Ward 4

John Winterringer Steve Smith
Commissioner Ward 5 Commissioner Ward 6

ABSENT: None

INVOCATION Rev. Ray Belford
First Christian Church

FLAG SALUTE Led by Commissioner Agee

AGENDA ITEM NO. 1: Consider approval of Agenda.

A motion was made by Vice-Mayor Harrod, seconded by Commissioner Hall, to approve the Agenda. Motion carried 7-0.

AYE: Harrod, Hall, Winterringer, Smith, Stephens, Agee, Mainord
NAY: None

AGENDA ITEM NO. 2: Consider approval of Consent Agenda:

a. Minutes from the January 21, 2014 regular meeting.

b. Authorize staff to request bids on handicap sidewalks and ramps

c. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan and Defined Benefit plan for Frank Loman.

d. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Rebecca Cragin.

e. Lake Lease Lot Transfer and Renewal
Transfer:
•Lot 6 Sect Tract, 33804 Post Office Neck
From: Derrick Carpenter Properties, LLC
To: Terry Farris

•Lot 1 Johnston Tract, 16816 Magnino Road
From: Jerry and Deborah Roberts
To: Jennifer Cardin and Jose Massey

Renewal:
•Lot 12 Magnino A Tract, 17304 Magnino Road
Larry Mitchell and Crystal K. Brown

f. Mayor’s appointments:
Shawnee Traffic Commission

Peggy Rider 1st Full Term Expires January 1, 2017

Shawnee Civic and Cultural Development Authority

Tim Barrick 1st Full Term Expires December 31, 2017
Replaces Carl Packwood Termed Out

Shawnee Urban Renewal Authority
Re-appointment
Ron Henderson 2nd Full Term Expires February 2, 2016

g. Approve agreement with North Rock Creek School for use of facilities as a public storm shelter.

A motion was made by Commissioner Winterringer, seconded by Commissioner Smith, to approve the Consent Agenda Item Nos. 2(a-g). Motion carried 7-0.

AYE: Winterringer, Smith, Stephens, Agee, Harrod, Mainord, Hall
NAY: None

AGENDA ITEM NO. 3: Commissioners Comments

Vice-Mayor Harrod is happy to see the shelter agreement with North Rock Creek School on the agenda.
Vice-Mayor Harrod also advised that due to the weather, additional time will be needed to complete Kickapoo widening.

Mayor Mainord asked everyone to continue supporting the businesses on Kickapoo during the widening process.

AGENDA ITEM NO. 4: Citizens Participation
(A three minutelimit per person)
(A twelve minute limit per topic)

There was no Citizens Participation.

AGENDA ITEM NO. 5: Mayor’s Presentation of Certificates of Appreciation for Disaster Response and Recovery.

This item was postponed to a later meeting.

AGENDA ITEM NO. 6: Consider approval of partial lump sum for Zane Qualls from the Oklahoma Municipal Retirement Fund.

A motion was made by Vice-Mayor Harrod, seconded by Commissioner Smith, to approve a partial lump sum for Zane Qualls from the Oklahoma Municipal Retirement Fund. Motion carried 7-0.

AYE: Harrod, Smith, Stephens, Agee, Mainord, Hall, Winterringer
NAY: None

AGENDA ITEM NO. 7: Discussion, consideration and possible action on a release of easement request from Oklahoma Baptist University for the closing of Raley Drive.

City Engineer John Krywicki explained this project, stating that the proposed project will move Raley Drive approximately 70 feet east of its current location and will line up with Raley Chapel. The project still needs approval from the Oklahoma Department of Transportation but Mr. Krywicki believes they will approve. Oklahoma Baptist University (OBU) will pay 100% of the costs of this project and when completed it will be considered a private drive. Once completed, maintenance of Raley Drive will be the responsibility of OBU.
A motion was made by Commissioner Winterringer, seconded by Commissioner Smith, to approve a release of easement request from Oklahoma Baptist University for the closing of Raley Drive. Motion carried 7-0.

AYE: Winterringer, Smith, Stephens, Agee, Harrod, Mainord, Hall
NAY: None

AGENDA ITEM NO. 8: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)

There was no New Business.

AGENDA ITEM NO. 9: Administrative Reports

There was no Administrative Reports.

RECESS CITY COMMISSION MEETING BY THE POWER OF THE CHAIR TO CONVENE SHAWNEE AIRPORT AUTHORITY AND SHAWNEE MUNICIPAL AUTHORITY (6:46 p.m.)

RECONVENE CITY COMMISSION MEETING BY THE POWER OF THE CHAIR (7:00 p.m.)

AGENDA ITEM NO. 10: Discussion, consideration and possible action for an executive session pursuant to 25 O.S. §307 (C) (10), for the purpose of conferring on matters pertaining to economic development, including the transfer of property, financing, or the creation of a proposal to entice a business to remain or to locate Shawnee due to advice from the City Attorney and City Manager that public disclosure of the matter would interfere with the development and would violate the confidentiality of the business, specifically a retail development on North Kickapoo (Hunt Properties, Inc.).

A motion was made by Vice-Mayor Harrod, seconded by Commissioner Smith, to enter into Executive Session pursuant to 25 O.S. §307 (C) (10), for the purpose of conferring on matters pertaining to economic development, including the transfer of property, financing, or the creation of a proposal to entice a business to remain or to locate Shawnee due to advice from the City Attorney and City Manager that public disclosure of the matter would interfere with the development and would violate the confidentiality of the business, specifically a retail development on North Kickapoo (Hunt Properties, Inc.). Motion carried 7-0.

AYE: Harrod, Smith, Stephens, Agee, Mainord, Hall, Winterringer
NAY: None

COMMISSION ENTERED INTO EXECUTIVE SESSION AT 7:02 P.M. WITH ALL MEMBERS PRESENT.

COMMISSION RECONVENED FROM EXECUTIVE SESSION AT 7:45 P.M. WITH ALL MEMBERS PRESENT.

AGENDA ITEM NO. 11: Discussion, consideration and possible action on matters from executive session pursuant to 25 O.S. §307 (C) (10), for the purpose of conferring on matters pertaining to economic development, including the transfer of property, financing, or the creation of a proposal to entice a business to remain or to locate Shawnee due to advice from the City Attorney and City Manager that public disclosure of the matter would interfere with the development and would violate the confidentiality of the business, specifically a retail development on North Kickapoo (Hunt Properties, Inc.)

No action taken.

AGENDA ITEM NO. 12: Adjournment

There being no further business to be considered, the meeting was adjourned by power of the Chair. (7:46 p.m.)



WES MAINORD, MAYOR
ATTEST:


_______________________________
PHYLLIS LOFTIS, CMC, CITY CLERK

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