BOARD OF CITY COMMISSIONERS
CITY OF SHAWNEE SPECIAL CALLED SESSION OCTOBER 13, 2014
The Board of City Commissioners met in Special Called Session at the Shawnee Commission Chambers at Shawnee City Hall, 16 W. 9th, Shawnee, Oklahoma, Monday, October 13, 2014 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mainord presided and called the meeting to order. The following members were in attendance and a quorum was declared.
Commissioner Ward 1 Commissioner Ward 2
Absent Linda Agee
Commissioner Ward 3-Vice Mayor Commissioner Ward 4
James Harrod Absent
Commissioner Ward 5 Commissioner Ward 6
Lesa Shaw Micheal Dykstra
Absent: Gary Vogel, Keith Hall
The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:
NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA
TO THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA:
You and each of you are hereby notified that by virtue of a call issued by me on this 9th day of October, 2014, a Special Called Session will be held of the Board of Commissioners of the City of Shawnee, Oklahoma in the Shawnee Commission Chambers, 16 W. 9th, Shawnee, Oklahoma at 6:30 p.m. on October 13, 2014, and you are hereby notified to be present at said meeting.
The purpose of said meeting will be for a presentation by city staff to City Commission regarding departmental duties and responsibilities.
s/s Phyllis Loftis s/s Brian McDougal
PHYLLIS LOFTIS,CMC BRIAN MCDOUGAL
CITY CLERK CITY MANAGER
STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.
I received this notice on the 9th day of October, 2014 at 8:34 o’clock a.m., and executed the same by delivering a true and correct copy thereof to each of the Commissioners of the City of Shawnee, Oklahoma as follows:
I delivered a true and correct copy to Mayor Wes Mainord via e-mail at 8:44 o’clock a.m. on October 9, 2014
I delivered a true and correct copy to Commissioner Linda Agee via e-mail at 8:37 o’clock a.m. on October 9, 2014
I delivered a true and correct copy to Commissioner Lesa Shaw
via e-mail at 4:20 o’clock p.m. on October 13, 2014
I delivered a true and correct copy to Commissioner Micheal Dykstra
via e-mail at 8:34 o’clock a.m. on October 9, 2014 but no response was received
I delivered a true and correct copy to Commissioner James Harrod via e-mail at 5:01 o’clock p.m. on October 9, 2014
I delivered a true and correct copy to Commissioner Gary Vogel
via e-mail at 11:02 o’clock p.m. on October 9, 2014
I delivered a true and correct copy to Commissioner Keith Hall via e-mail at 9:59 o’clock a.m. on October 9, 2014
s/s Phyllis Loftis City Clerk
CALL FOR SPECIAL SESSION OF THE SHAWNEE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 13TH DAY OF OCTOBER 2014 AT 6:30 O’CLOCK P.M. AT THE SHAWNEE COMMISSION CHAMBERS, 16 W. NINTH, SHAWNEE, OKLAHOMA. THE PURPOSE OF SAID MEETING WILL BE FOR A PRESENTATION BY CITY STAFF TO CITY COMMISSION REGARDING DEPARTMENTAL DUTIES AND RESPONSIBILITIES.
By virtue of the authority vested in me by Section 4, Article IV of the Charter of the City of Shawnee, Oklahoma, a Special Session of the Board of City Commissioners of the City of Shawnee, Oklahoma is hereby called to meet at the City Commission Chambers, 16 W. 9th, Shawnee, Oklahoma at 6:30 p.m. on October 13, 2014, for a presentation by city staff to City Commission regarding departmental duties and responsibilities.
WITNESS MY HAND THIS 9TH DAY OF OCTOBER, 2014.
s/s Brian McDougal BRIAN MCDOUGAL
s/s Phyllis Loftis
PHYLLIS LOFTIS, CMC, CITY CLERK
CALL TO ORDER AT 6:30 P.M.
DECLARATION OF A QUORUM
Roll was called with five Commissioners present and a quorum was declared.
AGENDA ITEM NO. 1: Presentations by city staff to City Commission regarding departmental duties and responsibilities.
Assistant Airport Manager Keenan English provided Commissioners with information identifying staff members and their job duties. He described the property the Airport owns and manages, including the various businesses that rent airport property. Mr. English described the various services provided at the airport, including a full service center for fueling. He described the budget for the airport and the long term needs, including more t-hangers and an aircraft tug.
Director of Operations James Bryce began his presentation by identifying the different departments within the Operations Department and providing a flow chart. He then went on to explain each department individually, the number of staff in each department and their various duties.
City Engineer John Krywicki identified the three departments he oversees and the total staff in each department. He briefly described the various items the Traffic Department maintains and assists with. He also briefly described the various items the Street Department maintains and repairs. He then described the Engineering Department and the various duties of the three staff members. Mr. Krywicki provided a list of projects the department has designed in-house and projects currently under design.
Chief Information Officer Stephen Nolen first identified the staff members in the department. He described various technologies and non-technology the department supports. He explained the amount of budget funds for both the Maintenance and Operations Fund, and the Capital Projects.
Human Resources Director Tammy Johnson briefly described the department, the number of employees and their duties. She informed the Commission that the Human Resources Department provides various resources to the employees. They handle all new hires, terminations, retirements, manager insurance benefits and many other duties. Ms. Johnson closed her presentation with a list of the memberships and organizations she is involved in.
AGENDA ITEM NO. 2: ADJOURNMENT
There being no further business to be considered, the meeting was adjourned by power of the Chair (8:41 p.m.).
WES MAINORD, MAYOR
DEPUTY CITY CLERK
NOTICE: This is NOT an official document. All official documents are maintained by the Shawnee City Clerk at Shawnee City Hall.
This document is provided as a public information device. Please contact City Hall at 405-878-1604 for official documents.