BOARD OF CITY COMMISSIONERS PROCEEDINGS
DECEMBER 1, 2014 AT 6:30 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, December 1, 2014 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mainord presided and called the meeting to order. Upon roll call, the following members were in attendance.
Gary Vogel Linda Agee
Commissioner Ward 1 Commissioner Ward 2
James Harrod Keith Hall
Commissioner Ward 3-Vice Mayor Commissioner Ward 4
Lesa Shaw Micheal Dykstra
Commissioner Ward 5 Commissioner Ward 6
INVOCATION Rev. Amy Busse
FLAG SALUTE Led by Commissioner Agee
AGENDA ITEM NO. 1: Consider approval of Agenda.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Dykstra, to approve the Agenda. Motion carried 6-1.
AYE: Harrod, Dykstra, Vogel, Agee, Mainord, Hall
AGENDA ITEM NO. 2: Consider approval of Consent Agenda:
a. Minutes from the November 17, 2014 regular meeting
b. Acknowledge the following reports:
• License Payment Report for October 2014
• Project Payment Report for October 2014
c. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Aron Miller.
d. Acknowledge Pottawatomie County Election Board Certification of Election results for Proposition Nos. 1 and 2 from the November 4, 2014 General Election.
e. Approve adding the position of Aquatics Manager for Shawnee Aquatics Center and approving budget amendment for the establishment of this position (General Fund – Pool 350).
f. Mayor’s Appointments:
Airport Advisory Board
Will Smallwood Expires 7/01/2017 1st Full Term
Bert Humphreys Expires 7/01/2017 1st Full Term
Commissioner Agee asked that Agenda Item No. 2(e) be pulled for separate consideration.
A motion was made by Commissioner Dykstra, seconded by Commissioner Vogel, to approve the Consent Agenda Item Nos. 2(a-f), less item 2(e). Motion carried 7-0.
AYE: Dykstra, Vogel, Agee, Harrod, Mainord, Hall, Shaw
Regarding Agenda Item No. 2(e), Commissioner Agee asked how the position would be funded and how much it would take to fund it. The City Manager reported that it would cost approximately $60,000.00 to fund the position and the position will report directly to the Director of Operations.
A motion was made by Commissioner Agee, seconded by Commissioner Vogel, to approve Consent Agenda Item No. 2(e). Motion carried 6-1.
AYE: Agee, Vogel, Harrod, Mainord, Hall, Dykstra
AGENDA ITEM NO. 3: Commissioners Comments
Commissioner Agee spoke regarding her recent trip to Shreveport, Louisiana regarding the Community Renewal program. She stated that the City is fortunate to have the Avedis Foundation to partner with on this program and feels it is very good for the community.
Commissioner Hall stated that during the Commissioners upcoming retreat, he would like to have discussion regarding the water situation as it concerns identifying the source of the 25 – 30 million gallon per year water loss.
Commissioner Shaw congratulated City Manager, Brian McDougal, on his new job in Port Arthur, Texas and wished him the best.
The Mayor stated there would be a special call meeting on Monday, December 8, 2014 at 6:30 p.m. to discuss how to proceed with the search for a new City Manager.
AGENDA ITEM NO. 4: Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
There was no Citizens Participation.
AGENDA ITEM NO. 5 Presentation by Shawnee Rotary Club of donation to help rebuild City’s lake building that was destroyed by tornado.
Rotarian Mike McCormick presented a check for $5,000.00 to the Commission. The funds were provided from a grant through the Rotary Foundation and are to be used for replacement of a city building at Shawnee Lake destroyed in the May 19, 2013 tornado.
AGENDA ITEM NO. 6 Presentation by Anne Masters with Pioneer Library System regarding their Audit for FY2013-2014.
Ms. Anne Masters, Director of the Pioneer Library System, came before the City Commission at the request of Commissioner Shaw to answer questions regarding their recent audit. Ms. Masters provided written responses to Commissioner Shaw’s questions as well as questions from other Commissioners. Ms. Masters gave a history of Shawnee’s involvement with the Pioneer Library and introduced Pioneer Library’s new strategic plan. This plan includes methods of providing innovated secure access to library services, expanded mobile services, literacy and youth education services and increased digital opportunities for customers.
AGENDA ITEM NO. 7: Discuss, consider and possibly take action on approving a new ordinance regarding citizen participation in City Commission meetings.
Commissioner Agee introduced this ordinance which proposes a “Citizens Participation” item at every regular city commission meeting with the placement of this item just before the consideration of regular business items. Commissioner Hall stated his opposition tobased upon the way the proposed ordinance was written. A motion was made by Commissioner Agee, seconded by Commissioner Shaw, to approve an ordinance regarding citizen participation in City Commission meetings. Motion failed 3-3-1.
AYE: Agee, Shaw, Dykstra
NAY: Harrod, Mainord, Hall
AGENDA ITEM NO. 8: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
There was no New Business.
RECESS CITY COMMISSION MEETING BY THE POWER OF THE CHAIR TO CONVENE SHAWNEE AIRPORT AUTHORITY AND SHAWNEE MUNICIPAL AUTHORITY (7:26p.m.)
RECONVENE CITY COMMISSION MEETING BY THE POWER OF THE CHAIR (7:28 p.m.)
AGENDA ITEM NO. 9: Discussion, consideration and possible action to go into Executive Session for discussion in accordance with 25 O.S. §307B(3), purchase or appraisal of real property.
A motion was made by Vice Mayor Harrod, seconded by Commissioner Dykstra, to enter into Executive Session for discussion in accordance with 25 O.S. §307B(3), purchase or appraisal of real property. Motion carried 7-0.
AYE: Harrod, Dykstra, Vogel, Agee, Mainord, Hall, Shaw
COMMISSION/TRUSTEES ENTERED INTO EXECUTIVE SESSION AT 7:29 P.M. WITH ALL MEMBERS PRESENT.
COMMISSION/TRUSTEES RECONVENED FROM EXECUTIVE SESSION AT 7:49 P.M. WITH ALL MEMBERS PRESENT.
AGENDA ITEM NO. 10: Consider matters discussed in Executive Session in accordance with 25 O.S. §307B(3), purchase or appraisal of real property.
A motion was made by Commissioner Dykstra, seconded by Commissioner Harrod, to authorize staff to make further investigation into the possibility of acquiring property for the City’s use; said investigation not to exceed $2,000.00. Motion carried 6-0-1.
AYE: Dykstra, Agee, Harrod, Mainord, Hall, Vogel
AGENDA ITEM NO. 20: Adjournment
There being no further business to be considered, the meeting was adjourned by power of the Chair. (7:48 p.m.)
WES MAINORD, MAYOR
PHYLLIS LOFTIS, CMC, CITY CLERK
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