City of Shawnee Seal - Click to go to main page City of Shawnee OK Net Logo - Click to go to main page
Online Payments
BlackBoard Connect
Mobile Site
Shawnee Mobile
 YOUR
Gov on the Go!
Get the App!
YouTown App
City Hall / 16 W 9th St
74801-6812

Click for Map

 

 CITY OF SHAWNEE
CITY  CLERK'S OFFICE
   License and Permits | Record Keeping | Municipal Court

Staff Picture Phyllis Loftis
Dept: City Clerk
Position: City Clerk
Phyllis began working for the City of Shawnee in August, 1999 as Deputy City Clerk. In September, 2007, she was named City Clerk/Court Clerk. I oversee the City Clerk’s Office, Utility Billing/Customer Service and Municipal Court. She is a member of the Oklahoma Municipal Clerks and Treasurers Association, International Institute of Municipal Clerks American Record Manager’s Association and Oklahoma Municipal Court Clerk’s Association. Prior to her employment with the City, Phyllis worked for the Pottawatomie County District Attorney for 5 years and, later, as a legal assistant for the West Law Firm. In 1997, she started the company “Legal Solutions” that provided free-lance legal services for attorneys in need of temporary legal assistance.

Phyllis was born in Oklahoma City and lived there until her family moved to the McLoud area during her high school years. She graduated from McLoud High School and attended Seminole State College.

Phyllis has been married to Rodney Loftis for 26 years. They have two daughters, Stephanie Pok and Jessica Loftis. They also have two grandchildren, Brayden and Brianna Pok. Their “empty nest” now includes a Corgi “Riley” and Schnauzer “Shadow”.

“I am very excited about the opportunity to serve as City Clerk. I am formulating long term goals for each department I oversee. However, providing the citizens of Shawnee with friendly and helpful customer service is my top priority.”
 The City Clerk attends the meeti The City Clerk attends the meetings of the Board of Commissioners of the City of Shawnee and keeps record of the proceedings at every meeting of the board.

The City Clerk’s office is responsible for preparing the meeting agenda and issuing the agenda packets to the appropriate personnel and maintaining the proper records of Commission Minutes.

City Commission meetings are held in the Commission Chambers at City Hall on the first and third Mondays of each month, except if it falls on a holiday, then it is held the following Tuesday.

The City Clerk’s Office is the official records keeper of all official city documents.

Record Keeping and maintaining files include the following:

  • Ordinance and resolution indexes. All ordinances and resolutions passed by the Board of Commissioners are filed in the city clerk’s office and a separate index book listing the ordinances and resolutions are maintained in the office.
  • The official Code of the City of Shawnee, Oklahoma.
  • Cemetery register of the Fairview Cemetery are recorded and maintained in the office of the City Clerk. Entries of lots and blocks are registered. View and search the Online Records. Note that the Online Records are not up to date and from the old system.