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 CITY OF SHAWNEE
SOLID WASTE / SANITATION
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Q:How does the automated polycart system work?
Polycarts are for residential use. If a resident moves they must leave their polycart or they will be charged for it.
There is no charge for the first polycart. If you need a second polycart, the charge will be $4 a month. The charge will be placed on your water bill. Contact Customer Service to order extra polycarts at 405 878-1560.

If you are physically unable to handle the polycart and need help, please contact Central Disposal at 405 275-5854. They will ask you to submit a Doctor's note stating that you are physically unable to take the polycart to the curb, and they will pick it up house-side.

On collection day, the polycart should be placed in the proper location in front of your house by 7am. Place the polycart with the handle away from the curb. You may remove your polycart after the garbage has been collected by 5pm.

Do not put your polycart next to a mailbox or within 12 feet of a parked car. Remember, the idea is that an automated arm will grab the polycart and empty it. No one wants it grabbing something else.

Do not put your polycart in the alley or back of your house. Alleyway's are too narrow and dangerous for the automated trucks.

For any questions please call Central Disposal at 405 275-5854.
Dated:6/28/2010 11:18:19 AM Back to Top--^
Q:I have just setup service what day will my new polycart be delivered?
Your polycart should be delivered to you by the end of the day you started your water/trash service. If you do not receive your polycart that day, please call Central Disposal at 275-5854.
Dated:7/7/2010 9:21:20 AM Back to Top--^
Q:I need to order an extra polycart, who do I call? What day will I get it?
If you need an extra polycart, please call customer service at 878-1560. They will contact Central Disposal to have them deliver you an extra polycart. Extra polycarts are delivered on Wednesdays. If you do not receive your extra polycart on the Wednesday following the day you setup your order with Customer Service, please call Central Disposal at 275-5854.
Dated:7/7/2010 9:20:21 AM Back to Top--^
Q:I received house side service due to a disability, will Central Disposal provide as well?
“Handicap stickers will be placed on eligible carts on your first day of service starting July 1st, 2010. Central Disposal has a list of current residents that use the house side service. If a customer is new to the area or otherwise needs house side service, he or she will need a doctor’s note detailing the need. Please contact Central Disposal at (405) 275-5854 for any questions.
Dated:6/29/2010 3:07:25 PM Back to Top--^
Q:What day will my yard waste be picked up?
Yard waste will be picked up on the same schedule as bulk waste.
The schedule, by day and area, is as follows:
Monday — South of Independence and west of Union;
Tuesday — South of Independence and east of Union;
Wednesday — Shawnee Lake area;
Thursday — North of Independence and east of Union; and
Friday — North of Independence and west of Union.
Dated:6/28/2010 11:27:51 AM Back to Top--^
Q:What is the schedule for curbside bulk waste pick-up?
Bulk waste will be collected the first full calendar week of the month. Yard waste will be picked up on the same schedule.
The schedule, by day and area, is as follows:
Monday — South of Independence and west of Union;
Tuesday — South of Independence and east of Union;
Wednesday — Shawnee Lake area;
Thursday — North of Independence and east of Union; and
Friday — North of Independence and west of Union.

For any questions please call Central Disposal at (405) 275-5854.
Dated:6/28/2010 11:27:18 AM Back to Top--^
Q:What should I do if my navy blue Central Disposal polycart hasn’t been delivered?
Contact Central Disposal at (405) 275-5854 and they will deliver one out to you. Monday, Tuesday and Wednesday will be their missed polycart days.
Dated:6/28/2010 11:23:33 AM Back to Top--^
Q:When is my Polycart picked up each week?
Automated polycart pickup is based on the service area for your address. You can access Google Maps or Google Earth links to see how the areas are laid out. Please see below for a map of the service area.
Dated:6/28/2010 11:35:48 AM Back to Top--^
Q:Who do I call if I have a trash complaint?
The City of Shawnee contracts with Central Disposal for all residential solid waste collection. Please contact them directly at 405-275-5854 with questions related to service. For sanitation billing issues or to order trash service/polycarts please contact utility billing at 405-878-1560. For unresolved issues please contact Greg Price at 405-878-1662.
Dated:6/28/2010 11:14:16 AM Back to Top--^
Q:Who do I contact if I have a question or complaint about my trash service?
The City of Shawnee has a contract with Central Disposal, for any question or complaints please call them at (405)275-5854. To order an extra polycart, please contact our customer service department at (405)878-1560.
Dated:6/28/2010 11:30:39 AM Back to Top--^
Q:Who provides the sanitation or trash pickup for Shawnee?
As of July 1, 2010 Central Disposal has the contract for sanitaiton services with the City of Shawnee. You can contact Central Disposal at (405)275-5854.
Dated:6/28/2010 11:37:40 AM Back to Top--^
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Kicking off the “Season” - Are YOU Ready?
3/24/2015
Everyone ready for the “Season”? No? Well we, being the City and the Emergency Management group, aren’t enthused about it but we ARE ready for it. Of course we are talking about “Tornado Season”, that wonder time… err, TIMES of the year when Oklahoma weather can be a little over bearing. With some bad weather possible soon you should review your “Oklahoma Weather Kit” and get ready for the Spring time.
So first up let’s talk about that kit, your “Family Disaster Supply Kit” is the official name.

After a disaster, local officials and relief workers will be on the scene, but they cannot reach everyone immediately. You could get help in hours or it may take days. Your family will cope best by preparing for disaster before it happens. One thing to do in preparedness is assemble a 72-hour disaster supplies kit. Once disaster hits, you won’t have time to shop or search for supplies. But if you’ve gathered supplies in advance, your family can endure an evacuation or home confinement.

There are six basics you should stock in your home: water (one gallon per person per day) , food, first aid supplies, clothing and bedding, tools and emergency supplies, and special items.
Keep the items that you would most likely need during an evacuation in an easy to carry container such as a large covered trash container, a camping backpack, or a duffle bag.
Store your kit in a convenient place known to all family members. Keep a smaller version of the disaster supplies kit in your car.

Changed your stored water supply every six months so it stays fresh.

Rotate your stored food every six months.

Re-think your kit and family needs at least once a year. Replace batteries, update your clothes, etc.
Ask your physician or pharmacist about storing prescription medicines.

Next time we’ll talk about taking shelter, but until then, be safe and be aware!

Expires:5/30/3015

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Staff Activity Report for February 2015
3/24/2015
CITY MANAGERS OFFICE/Justin Erickson, Interim Manager
• Attended the EXPO Board Regular meeting and an additional Special Meeting
• Met individually with Mayor Mainord and various City Commissioners to discuss City business
• Met with the Avedis Foundation to discuss current and potential future projects
• Met with appropriate City Staff to discuss major projects underway including: pool, splash pad, trails and major commercial development
• Attended and presented at the Reimagine Downtown Shawnee Seminar held at Vintage Venue
• Met with the Shawnee Mall Manager to discuss the Mall and City operations
• Met with Staff and others concerning a potential 911 merger
• Met with individuals and groups concerning use of the City Auditorium
• Met with the Shawnee Housing Authority
• Met with the Salvation Army and discussed operations and the homeless shelter
• Attended the SEDF Board meeting
• Coordinated and attended meetings with Jim Nuse of Affion

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
• Rehab Asphalt Streets Project - Contractor will be performing the overlay of Pecan Grove west of Hwy. 102 in March according to the County Commissioner.
• Shawnee Marketplace - Public waterlines and sanitary sewer improvements are completed. Perimeter road and signalized intersections completed. Drainage and storm sewer completed. Work remaining includes widening of entrance between Whataburger and Delta Cafe, installation of sidewalks, and landscaping needs completed. HOBBY LOBBY is open!!!! We have received from Developer maintenance bonds for the water and sanitary sewer improvements, and we are awaiting submittal of the paving maintenance bond and submittal of the As-Built plans for the Public Improvements to be accepted. Upon receipt of those items and completion of work we will bring the item to the City Commission for official acceptance of the public improvements and determination of actual dollar costs of those improvements for sales tax reimbursement calculation as required by the Contract between the City and the Developer.
• COS-PW-13-01 Sidewalk/ADA Handicap Ramps Project (Bryan Trail) - 6’ sidewalk along MacArthur to Bryan complete. Construction of 10’ trail along Bryan south of MacArthur is still in progress. The 10 trail will run from MacArthur to Highland Avenue.
• Vision Bank Property Channel Improvements- 100% of the cost for these drainage improvements are borne by the Developer (Vision Bank). All concrete has been placed for the twin 8’ x 5’ drainage structure that will be under future road extension. Construction of concrete drainage channel continues. Upon completion of all work, Developer will need to submit As-Builts of plans to FEMA for them to issue the Letter of Map Revision (LOMR) that is needed for future development to occur on that site.
• Pool Parking Lot Project- Contract awarded to CGC Inc. in the dollar amount of $369,305.25. Grading of the parking area south of the tennis courts is underway. Fill material has been hauled in to the site. The damage poles still need to be replaced as well as repair to the tennis court fencing. Overall project approx. 15% complete.
• Hyatt Addition- Clearing and grubbing has been completed and rough grading of future streets completed. Silt fencing and stormwater prevention facilities have been installed. Sanitary sewer installation is currently underway. The costs for all construction work taking place is 100% borne by the Developer (Mezdi Azimi).
• Union Sidewalk – MacArthur to Middle School- Obtained survey from street widening project and will create cross-sections of ground for sidewalk placement and grading.
• Main Street Streetscape Project- We have finally received ODOTs comments concerning the completion of ODOTs environmental review portion of the project from them, and have received a Categorical Exclusion which means we will not have to do any further NEPA approvals by FHWA. Finalizing landscaping & irrigation plans are in progress, and have received OGEs cost proposal for providing and installing decorative lighting for project. Tentative schedule is to be in position to advertise the project for bids by late April-early May timeframe with construction starting later this summer.
• Boy Scout Park Splash Pad Project- Water feature apparatus were ordered by the City from ARC, Inc in the dollar amount of $131, 130.00. The City also let for bids the construction and installation of the splash pad and the project was awarded to C3 Construction in the dollar amount of $148,364.00. A PreWork meeting with the Contractor is scheduled for Monday, March 23, 2015, and the Notice to Proceed will be issued effective March 25th. Completion date is tentatively scheduled for May 20th.
• Receipt of two Preliminary Plats- that staff is currently reviewing. One is for Tamarack housing development to be located at the Northeast Corner of Independence & Elm, and the other one is for Cooper Commercial Development located immediately east of the KFC and Holiday Inn Express off of Mall Drive.
• SMA Waterline Looping Project-SMA is planning to bid out a city wide water line looping project. The project will include various locations and will be bid on an estimated quantity basis much like the sanitary sewer pipe bursting projects. Working on preparing the DEQ application for the project.
• Street Selections for Maintenance Work-Currently, existing asphalt streets are being evaluated and rated to determine ranking and priorities of streets selected for maintenance. This work is very time consuming, every street has to be inspected and stress conditions of roadway determined and quantified. Anticipate project inventory being completed by end of June 2015.

EMERGENCY MANAGEMENT/Don Lynch, Director
• STORM SHELTER REBATE PROGRAM:
o 1100 applications were received. 204 awards have been made.
o 60 notices to proceed have been issued so far.
o 15 inspections were completed and requests for payment were processed.
• Individual Stakeholders meetings were scheduled for March to review the specific functional annexes to the updated Emergency Operations Plan. A Planning Team meeting was scheduled for March to review the Basic Plan.
• The county-wide Hazard Mitigation Plan draft is still at the State Emergency Management office being reviewed prior to re-submission to FEMA Region 6 for approval.
• Staff met with four Northeastern State University-Broken Arrow Campus Homeland Security Degree program students getting them started on development of Hazardous Materials Site Specific plans for the Shawnee Water Treatment Plant, North and South Wastewater Treatment Plants, and Jindal Films plant. A fifth student meeting is scheduled for March 6 to work on the site specific plan for Shawnee Milling.
• We are collaborating with the Local Emergency Planning Committee and emergency services agencies to prepare for a full-scale emergency exercise in May in the Dale area. We will also be activating the Emergency Operations Center for this exercise. Planning meetings have been held and tasks relating to exercise facilitation.

UTILITY DEPARTMENT/Steve Nelms, Director
• PWSC Emergency Generator Project SMA-15-04 - A pre-bid meeting is scheduled for February 3rd, 2015. Bids were opened at the commission meeting on February 17th, 2015. Project will be awarded at the commission meeting on March 2nd, 2015.
• Tennessee Lift Station Rehab Project SMA-15-03 - A pre-bid meeting is scheduled for February 3rd, 2015. Bids were opened at the commission meeting on February 17th, 2015. Project will be awarded at the commission meeting on March 2nd, 2015.
• Southside Waste Water Treatment Plant Emergency Generator Project SMA-15-05 - Currently in the engineering phase.
• St. Anthony’s Hospital Waterline Replacement - This is an in house project. The project is 90% complete.
• Repair and Restoration of River Bank Failure at the WTP - This project was completed on August 18th, 2014. Staff met with PSI on February 10th, 2015 to inspect and discuss the lagoon. PSI came out on February 20th, 2015 to conduct soil testing. Currently awaiting results.



AIRPORT/Keenan English, Assistant Airport Manager
• AAB recommended a land lease with Johnson Snoball on Saratoga St.
• Oklahoma Airport Operators Association annual conference being held March 8 – 11 in Tulsa, OK
• FAA-AIP-3-0040-0088-16-2015, rotating beacon, apron lighting, and AWOS. Project is waiting for FAA approval. AWOS phase I benefit cost analysis complete and approved by FAA.
• Disadvantaged Business Enterprise has been approved and published.
• Bodard Hangar is undergoing repairs and maintenance on both electric doors.
• Water defense system has been installed on Jet fuel pump system.
• Existing rotating beacon has been repaired.
• Airport’s Ground Communication Outlet has been serviced and returned.
• Addition door rails have been replaced on two T-Hangars.
• Youth Aviation Day is April 11th at the Gordon Cooper Tech Aviation Center.

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
• Municipal Swimming Pool - Project is moving right along, weather is messing with pouring concrete but the contractor is able to work on other items while the weather is bad. All pools are poured except the splash pad area. Contractor has some decks formed and ready for concrete when the weather allows. Electrician, Plumber, And Heat and Air contractors have also been out working on their end of project.
• Boyscout Splash Pad- The Engineering Department is out for bid on the splash pad and the Operations Department is out for bid on the restroom. Both are due back in for opening on March 16th.
• Certified Healthy Communities- The City finally got word that we were awarded the $110,000.00 grant from TSET. This money will go towards the Boy Scout Splash Pad and Restroom Project.
• Alternative Fuels- Staff has joined up with the Central Oklahoma Clean Cities as a stakeholder in hopes to be able to apply for grant monies to convert city vehicles to natural gas or propane. Stakeholders consist of individuals that work in the field of CNG/LPG, install equipment, operate converted equipment, or are looking into and tracking conversion data. Fleet maintenance has a meeting set up with LPG individuals to look at some of our equipment for quotes on conversion. Through information learned at the COCC meetings, staff has made the decision to hold off on conversions for a couple of more years. This is based on our ROI from our conversions; we need to convert vehicles running 35000 miles per year to which we do not have. On another note, we have been paying a lot less for gas and diesel leaving extra money in the budget that could be used for conversions. Staff is looking at this and hope to be able to convert a few vehicles.
• KABOOM grant/YMCA partnership- The YMCA is back in the running for funding on the KABOOM grant. As soon as a funding partner is found, the YMCA and the City will coordinate installation.
• Kiwanis park restroom project at the lake- Canadian Valley Electric has agreed to put in the electric service here as long as the City clears the ROW for them. The process has been started through DEQ for the septic system and well. Staff is working with the Kiwanis group to develop a plan and how much funding will come from each. The DEQ process will take 3 months for their review.
• Parks Master Plan- The Parks Master Plan survey went out and is in the hands of the public. After all responses are in, it should take about another 4 weeks to compile the data.
• Lake Maintenance building- out for bid, due in on March 16th.
• Auditorium HVAC Design-RFQ in front of the commission on March 3rd for approval to advertise.

EXPOSITION CENTER/Mike Jackson, Operations Manager
• February 2, Pottawatomie County JR Livestock Show Pig Roast/Trophy Auction, 500 people
• February 2-6, Eaton Corp. Training, 25 people per day, 125 people
• February 3, Oklahoma Water Resource Board Meeting, 35 people
• February 5-7, Central District Livestock Show, 1,800 entries, 13 counties, approximately 3,600 people
• February 6, News Star Editorial Board, 25 people
• February 7-8, G & S Promotions Gun & Knife Show, approximately 1,200 people
• February 9, Chick-fil-A Dedication Dinner, 120 people
• February 10, St. Anthony’s Heart Event, 180 people
• February 11, McDonald Law Firm Royalties Owners Meeting, 200 people
• February 14-15, Central 4D Barrel Racing, 380 barrel racers per day, approximately 1,200 people
• February 14-15, Buchanan Vintage Market, approximately 500 people
• February 19, Chamber Banquet, 250 people
• February 21, Oklahoma Quarter Horse Banquet, 200 people
• February 26-27, Unit Liner Water Garden Expo, 400 people
• February 27-28, Triangle Horse Sale, 330 horses, approximately 1,000 people

PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
• Staff met with developers and consultants to discuss potential future and current development projects.
• Staff continues to be very involved in downtown revitalization efforts and attends that monthly merchant meetings and the Chamber’s Downtown Taskforce.
• Building inspections staff remain busy with a very high volume of permit requests and inquiries. There are numerous large construction projects underway throughout the community and several projects have been recently completed.
• Staff continues work on revising the City’s Subdivision and Development Standards.
• Staff refined a draft of a Downtown Maintenance Ordinance for review by the Downtown Task Force. The Planning Commission will discuss the ordinance on April 1.
• Staff prepared reports and attended the Shawnee Planning Commission regular meeting.
• The City condemned one structure on February 12. Three structures have been condemned in 2015. A total of 159 structures have been condemned since 2011.
• Staff met with developers and consultants to discuss potential future and current development projects.
• The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 45 active cases
o Derelict Vehicles: 6 active cases
o Junk/Trash: 24 active cases
o Tall Grass/Weeds: 8 active cases

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
• Prepare sales tax report
• Did an analysis on use tax/sales tax
• Began setting up budget documents
• Prepared for airport meeting
• Attended the Expo Board meeting
• Attending training from the GFOA for 3 days
• Met with City Manager on various issues
• Worked on personal side of budget
• Distributed budget docs to department heads
• Did monthly allocations
• Had conference call with HR and OMRF
• Did interview with Mindy from Shawnee Outlook
• Attended meeting concerning ACA reporting
• Met with Jim Nuse with Affion
CITY CLERK’S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
• Preparation of agendas and minutes for City Commission & Authorities regular meetings.
•
• Conducted interviews for Deputy City Clerk position.
•
• Filed 5 public nuisance liens and 18 lien releases with Pottawatomie County Clerk; filed 15 public nuisance lien certifications with Pottawatomie County Treasurer.
•
• Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
• Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
• 278 payments made a Homeland Store kiosks resulting in $26,224.48 collected for February.

INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
• Continued project review / management for master projects
o Remote VPN Router Replacements – Finalizing Federal building, planning Aquatics Center
o TCM Imaging Solution Project – V4 issues, rolled back to previous, deploying in City Clerk
o Fiber Data Backup Network Deployment – Still waiting on scheduled build out
o OneNet Circuit Upgrade – Circuit ordered, vendor on site for location, waiting for build out
o Web Server Migration – Still in schedule queue for time
o GIS Project Prioritization – Merging SMA and IT project list for work scheduling and prioritization
o Dispatch Access Control Deployment – Waiting on construction in Dispatch for vendor schedule
o North City Hall Door Access Control Deployment – Waiting for vendor to advise scheduling
o Dispatch Camera Update Project – Waiting to review options with PD Chief

FIRE DEPARTMENT/Dru Tischer, Interim Chief
Suppression
Responded to 403 emergency calls broken down by type below:
• Fires: 13
• Rescue & EMS: 293
• Hazardous conditions: 6
• Service Calls: 19
• Good Intent Calls: 53
• False Alarms: 17
• Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
• 6 locations
New Construction Inspections
• 3 various locations
Requested / Administrative Inspections:
• 9 various locations
Permits and On-Site Inspections
• 6 various locations

POLICE DEPARTMENT/Russ Frantz, Chief
Police
• Police reports: 391 / arrests: 136
Total Citations: 300 Handwritten Citations: 161 E-Citations: 139 Traffic Accidents: 44
Dispatch
• Dispatch managed 6,425 calls (Police/Fire/EMS calls dispatched only)
Staff
• Police Officers - 59 / 1 Officer at Academy/2 Officers in FTO training/ 58 available
• Dispatch positions - 15 / 10 available for service /3 in training status/ 2 open position
• Animal Control Positions - 4 / 3 available for service

Expires:6/24/2015

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Staff Activity Report for January 2015
2/10/2015
Full PDF Document

CITY MANAGERS OFFICE/Justin Erickson, Interim Manager
• Attended the Visit Shawnee, Inc. regular meeting
• Attended the EXPO Board Regular meeting
• Met individually with Mayor Mainord and City Commissioners to discuss various topics
• Met with appropriate staff to discuss major projects underway including: pool, splash pad, trails and major commercial development
• Attended the PCDA meeting
• Attended the Downtown Task Force meeting
• Met with retreat facilitator and organized City Commission Retreat
• Met with owner representative of Shawnee Mall and discussed current and future operations
• Attended the SEDF Board meeting
• Attended the Chamber Board meeting
• Met with Shawnee Public Schools to discuss school facilities and potential projects

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
• Rehab Asphalt Streets Project - Contractor will be performing the overlay of Pecan Grove west of Hwy. 102 in March according to the County Commissioner.
• Shawnee Marketplace - Storm sewer installation complete. All paving has been placed with the exception of the approach at the Chick-Fil-A intersection. Joint sealing has not been performed. Installation of the signals at the new intersection is underway. Upgrade of existing signals complete at Commercial Drive. Removal for widening of Commercial Drive underway. Grading areas for remaining sidewalks.
• COS-PW-13-01 Sidewalk/ADA Handicap Ramps Project (Bryan Trail) - 6’ sidewalk along MacArthur to Bryan complete. Construction of 10’ trail along Bryan beginning at MacArthur and continuing south. Placed driveway at 2010 N. Bryan.
• Vision Bank Property Channel Improvements- All concrete has been placed for the twin 8’ x 5’ drainage structure. Grading of channel bottom underway and portions of the bottom have been formed and steel is in place.
• Hyatt Addition- Clearing and grubbing underway for next phase of the public improvements. Construction staking and rough grading underway. Met with Ross Morris and the dirt contractor and informed them that the silt fencing/storm water prevention facilities need to be installed as soon as possible. Sanitary sewer installation scheduled to begin next week.
• Union Sidewalk – MacArthur to Middle School- Obtained survey from street widening project and will create cross-sections of ground for sidewalk placement and grading.
• Main Street Streetscape Project- Had a meeting with ODOT to go over preliminary comments with them. We are awaiting for ODOT to complete their environmental impact report/study so that we can proceed. Finalizing landscaping & irrigation plans, and have received OGEs cost proposal for providing and installing decorative lighting for project. Tentative schedule is to be in position to advertise the project for bids by late April-early May timeframe with construction starting later this summer.
• Boy Scout Park Splash Pad Project- City Commission authorized letting the project for bids, and also authorized staff to purchase the water feature equipment and apparatus directly from the manufacturer. Upon finalizing plan drawings and bid documents, we will get the project let for bids with the Bid Opening scheduled for March 16th, with a Notice to Proceed being issued to the Contractor effective March 23rd. Tentative completion of construction and installation of equipment is set for May 12th, barring any bad weather or unforeseen delays.
• Receipt of two Preliminary Plats- that staff is currently reviewing. One is for Tamarack housing development to be located at the Northeast Corner of Independence & Elm, and the other one is for Cooper Commercial Development located immediately east of the KFC and Holiday Inn Express off of Mall Drive.

EMERGENCY MANAGEMENT/Don Lynch, Director
• Draft Emergency Operations Plan update files were prepared and sent to all City and County Stakeholders for review. There will be a planning team meeting in February and individual stakeholders meetings in March to review each chapter of the document and make changes.
• The county-wide Hazard Mitigation Plan draft has been updated following a meeting between EM staff, the planning contractor, County Commissioner Thomas, and State EM Hazard Mitigation Team. The draft was submitted to the State for review and re-submission to FEMA Region 6 for approval.
• A transmitter building has been secured and delivery date set for the North Kickapoo Water Tower repeater site project.
• 1100 applications were received. 204 awards have been made. We are reserving 4 award slots until after notices have been sent to those not awarded a rebate in case we did not make an award to someone who was eligible for Phases 1 or 2 because of incomplete information on the registration report we received. We have selected potential recipients for those 4 remaining slots. Several telephone calls from award recipients have been handled by staff. Fifty notices to proceed have been issued so far.
• Attended the Central Oklahoma Emergency Management Conference in OKC on November 5-7
• Registered 6 private storm shelters in database
• Prepared weekly drought report/weather forecast for County Commissioners Meetings- Attended same

UTILITY DEPARTMENT/Steve Nelms, Director
• PWSC Emergency Generator Project SMA-15-04 - Bids will be opened at the commission meeting on February 17th, 2015. A pre-bid meeting is scheduled for February 3rd, 2015.
• Tennessee Lift Station Rehab Project SMA-15-03 - Bids will be opened at the commission meeting on February 17th, 2015. A pre-bid meeting is scheduled for February 3rd, 2015.
• Tennessee Waterline Looping Project - In house project. Installed three 6” valves and laid in 260’ C900 pvc water line. We made two service connections one of which increased water pressure to 503 S. Tennessee. By making this loop, we eliminated the dead end main on Tennessee between Forrest and Federal.
• Southside Waste Water Treatment Plant Emergency Generator Project SMA-15-05 - Currently in the engineering phase.
• St. Anthony’s Hospital Waterline Replacement - This is an in house project. The project is 90% complete.
• Shawnee Market - Sewer line has been fully installed and tested. Recommending acceptance. Water line around the main complex has had bac-t samples taken. Awaiting results.
Repair and Restoration of River Bank Failure at the WTP - This project was completed on August 18th, 2014. On August 22nd SRB and SMA staff did a final inspection on the project. The pond will not hold water and currently is under review between Contractor, SRB, and SMA.

AIRPORT/Keenan English, Assistant Airport Manager
• SAA approved a lease with Red Cloud Aviation, LLC to rent the Bodard Hangar. Red Cloud provides maintenance, flight instruction, aircraft management.
• Oklahoma Airport Operators Association quarterly meeting was held Jan. 21, 2015 – Edmond. Yearly conference is March 8th in Tulsa.
• FAA-AIP-3-0040-0088-16-2015, rotating beacon, apron lighting, and AWOS. Project is waiting for FAA approval. AWOS phase I benefit cost analysis complete and approved by FAA.
• Independent engineering firm has been hired to provide an independent fee analysis on cost estimates for projects.
• Disadvantaged Business Enterprise has been approved and published.
• Airport has replaced cables on bi folding doors and have replaced all lights and ballasts in the Bodard Hangar.
• New outdoor and indoor security cameras have been installed.
• Large door springs have been replaced on Bob O’Connor’s hangar
• New parts for fuel farm have been received and scheduled for installation. Parts include a water defense system for Jet fuel tank.

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
• Municipal Swimming Pool - Contractor is moving along with the concrete work, warmer temps are allowing the contractor to pour concrete. With the award of the parking and drive project, contractor is having to move items around to allow for the other contractor to have room to work. Branco, the pool contractor, has been working 4 – 10 hour days a week but are going to 5 – 10 hour days. Contractor’s monthly meeting will be Thursday February 26th at 1:00 pm at the pool.
• Boyscout Splash Pad- Staff is asking to go out for bid on this project February 2, 2015. The project has received one grant so far from the Avedis Foundation for $203,293.75. Staff is still waiting to hear from the TSET Foundation for $110,000.00, the pool committee will provide $50,000.00, and the City will pick up the remaining $43,293.75. Project is scheduled to be completed in late May or Early June.
• Certified Healthy Communities- Staff has submitted the grant material for the TSET money. If awarded, the funding will go towards the Splash Pad Project in Boy Scout Park, we will not hear on this until after their board meeting on February 20th.
• Alternative Fuels- Staff has joined up with the Central Oklahoma Clean Cities as a stakeholder in hopes to be able to apply for grant monies to convert city vehicles to natural gas or propane. Stakeholders consist of individuals that work in the field of CNG/LPG, install equipment, operate converted equipment, or are looking into and tracking conversion data. Fleet maintenance has a meeting set up with LPG individuals to look at some of our equipment for quotes on conversion. Through information learned at the COCC meetings, staff has made the decision to hold off on conversions for a couple of more years. This is based on our ROI from our conversions; we need to convert vehicles running 35000 miles per year to which we do not have. On another note, we have been paying a lot less for gas and diesel leaving extra money in the budget that could be used for conversions. Staff is looking at this and hope to be able to convert a few vehicles.
• KABOOM grant/YMCA partnership- The YMCA is back in the running for funding on the KABOOM grant. As soon as a funding partner is found, the YMCA and the City will coordinate installation.
• Kiwanis park restroom project at the lake- Canadian Valley Electric has agreed to put in the electric service here as long as the City clears the ROW for them. The process has been started through DEQ for the septic system and well. Staff is working with the Kiwanis group to develop a plan and how much funding will come from each. The DEQ process will take 3 months for their review.
• Parks Master Plan- We are about 2 ½ weeks out of the Master Plan survey being delivered to the selected residents. After all responses are in, it should take about another 4 weeks to compile the data.
• Other Projects of Importance
o New Lake Maintenance Building
o Engineering for the Heat and Air at the Auditorium
o New restroom facility at Boy Scout Park

EXPOSITION CENTER/Mike Jackson, Operations Manager
• January 3, OPCA Pig Show, Otto Krausse Building, approximately 800 people
• January 4, Central Area Church of Christ, Conference Center, 600 people
• January 10, OCCRA Motorcross Banquet, Conference Center, 580 people
• January 10, Outlaw Motor Sports, Fred Humphrey Pavilion Section G, approximately 400 people
• January 16-18, Triangle Horse Sale, Otto Krausse Building & Fred Humphrey Pavilion
• 733 head of horses sold, approximately 5000 people for 3 day sale
• January 17, Oklahoma Turkey Federation Banquet, Conference Center, 200 people
• January 21, St. Anthony’s PAL, 80 people
• January 23-25, Red Dirt Agility Club Dog Show, Fred Humphrey Pavilion Section G, approximately 300 people
• January 23, City Commission Retreat, Conference Center
• January 31-February 1, HOYRA Youth Rodeo, Fred Humphrey Pavilion, approximately 600 people for 2 day rodeo

PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
• Staff met with developers and consultants to discuss potential future and current development projects.
• Staff continues to be very involved in downtown revitalization efforts and attends that monthly merchant meetings and the Chamber’s Downtown Taskforce.
• Building inspections staff remain busy with a very high volume of permit requests and inquiries. There are numerous large construction projects underway throughout the community.
• The Shawnee Urban Renewal Authority met and approved several rehabilitation projects.
• The Department issued 51 permits for new single-family homes in 2014.
• Staff continues work on revising the City’s Subdivision and Development Standards.
• Prepared draft of a Downtown Maintenance Ordinance for review by the Downtown Task Force.
• The City condemned two structures on January 8. Thirty-four structures were condemned in 2014. A total of 158 structures have been condemned since 2011.
• The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 36 active cases
o Derelict Vehicles: 2 active cases
o Junk/Trash: 30 active cases
o Tall Grass/Weeds: 20 active cases

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
• Prepare sales tax report
• Did an analysis on use tax/sales tax
• Began setting up budget documents
• Prepared for airport meeting
• Met with HUD in Oklahoma City
• Met with City Manager and Engineer concerning pool parking lot
• Met with Interim City Manager concerning retreat
• Completed the 425’s for CDBG
• Met with James Bryce and Interim City Manager concerning splash pad
CITY CLERK’S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
• Preparation of agendas and minutes for City Commission & Authorities regular and special called meetings.
• Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
• Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.

INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
• Continued project review / management for master projects
o Remote VPN Router Replacements – PD Gym/Etc Point need cabling review/modem testing
o TCM Imaging Solution Project – Final vendor review/training to be scheduled for enterprise roll
o NSA 2600 High Availability VPN Router – Primary HA Router Deployed, Secondary Unit being configured for high availability deployment.
o Fiber Data Backup Network Deployment – Fiber cabling received, scheduling network buildout
o Mobile Device Management Deployment – MDM Deploy continues on new/touched devices
o Web Server Migration – Virtual migration completed, performance enhanced
o GeoSafe Fire Mobile – Fire Hydrant data provided to vendor, waiting for deployment
o GeoSafe Police Mobile – Deployments continue, OLETS diagram completed, server setup next
o Police AVL Solution – Geosafe deployed on majority of systems, PD Chief to dictate usage
o Global/Firehouse Interface – Changes to design criteria by Fire, new code being tested
o Ch3 Video Server Replacement – Scheduled review later this year
o XP System Migration – Migration / replacement continues
o Dispatch Center Move – Waiting for cable tray and equipment for wiring project
o Thin Client Deployment – Continued testing of devices for local/remote deployments
o Valve Exercise Data Tracking – Technical info/contacts with vendor completed, reviewing
o HR Policy Deployment Web App – In development review stage
o Stoplight Controller Connectivity – Equipment obtained and modified for mounting, to be deployed
o IT Vehicle Replacement – Options reviewed with Equipment Services, working with Admin
o Airport DVR System Deployment – Completed, playback issues on remote location to review
o Annex DVR System Replacement – Waiting for equipment from Vendor for deployment
o Dispatch Access Control Deployment – Waiting on construction in Dispatch for vendor schedule
o North City Hall Door Access Control Deployment – Waiting for vendor to advise scheduling
o A Better Light Presentation Project – Outline proposal being drafted for process presentation
o New Hire Orientation Video Series – Waiting on HR and Vendor to develop product for deploy
o Promotional On Hold Audio – Project on hold due to budget questions and content
o Dispatch Camera Update Project – Waiting to review options with PD Chief before contacting vendor
o SQL Server Migration – Research / Design of server in progress
o Public Safety Server Room Upgrades – Planning on outside vendor separation, four post install

FIRE DEPARTMENT/Dru Tischer, Interim Chief
Suppression
Responded to 493 emergency calls broken down by type below:
• Fires: 27
• Rescue & EMS: 357
• Hazardous conditions: 12
• Service Calls: 27
• Good Intent Calls: 47
• False Alarms: 21
• Overpressure Rupture, Explosion: 1
Fire Prevention
Plan Reviews
• None
New Construction Inspections
• 3 various locations
Requested / Administrative Inspections:
• 5 various locations
Permits and On-Site Inspections
• 2 various locations

POLICE DEPARTMENT/Russ Frantz, Chief
Police
• Police reports: 533 / arrests: 205
Total Citations: 354 Handwritten Citations: 191 E-Citations: 163 Traffic Accidents: 41
Dispatch
• Dispatch managed 7,126 calls (Police/Fire/EMS calls dispatched only)
Staff
• Police Officers - 59 / 2 Officers at Academy/1 waiting to go/ 56 available
• Dispatch positions - 15 / 14 available for service /3 in training status/ 1 open position
• Animal Control Positions - 4 / 3 available for service

Expires:4/1/2015

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Sanitation Pickup Map Include
Solid Waste / Sanitation Collect

 

Curbside Recycling has arrived!

The City of Shawnee is proud to announce that curbside recycling is here. More information can be found on our Curbside Recycling page here: http://www.shawneeok.org/PublicWorks/Sanitation/curbside.asp
 

RECYCLE CENTER

CENTRAL DISPOSAL WILL STILL ACCEPT CARDBOARD & GLASS ONLY

BETWEEN 8-5, MON-FRI

AT THE TRANSFER STATION LOCATED AT 700 E. 45TH ST. SHAWNEE

 

   



POLYCART SERVICE

(Once A Week)

• All garbage must be placed inside polycart.

• Place cart no more than two feet from the curb, street, or alley.

• Place cart out for service no later than 7:30 a.m.

• Leave at least 3 to 4 feet clearance on all sides.

• Please keep cart away from mailboxes, parked cars, and trees.

• Do not use cart for removal of construction or demolition debris. Household garbage only.

If you need more than the one polycart or a 65 gallon polycart provided by Central Disposal you can contact the Office at 275-0900. Additional polycarts will incur an additional monthly charge.

  

 

 

Curbside Bulk Waste schedule for April 2015:

IF YOUR TRASH PICK UP DAY IS ON:

YOUR BULK WASTE PICK UP DAY WILL BE:

Monday

Monday, April 6th

Tuesday

Tuesday,  April 7th

Wednesday

Wednesday,  April 8th

Thursday

Thursday,  April 9th

Friday

Friday,  April 10th

 

CURBSIDE BULKY WASTE SERVICE:
Once A Month
- (The first full calendar week of the month on your regular trash day (see schedule above) 
 
•  Stoves, refrigerators, water tanks, washing machines, furniture and other waste materials with weights or volumes greater than those allowed for polycarts.

• Bulky waste items which typically contain refrigerants such as Freon will not be accepted unless the person disposing of such items provides Central Disposal with an acceptable written certification that the Freon has been removed.

• Construction debris, dead animals, hazardous material or stable matter will not be accepted.


YARDWASTE SERVICE:
Once A Week - (On your normal pickup day)

• Tree limbs need to be no more than 3 feet in length and no more than 2 inches in diameter and bundled with twine or string.

• Yardwaste should be placed no more than 7 feet from the curbside.

• Yardwaste should be placed at curb for pick up no later than 7:30 a.m.

• Yardwaste is not to be placed in the polycart.

  

 

 
 

The City of Shawnee now offers curbside recycling. When you take your polycart out to the curb, put your recyclable items all together in the blue 18-gallon bin and place it beside your polycart. The recyclable items will be picked up on your normal trash day. Central Disposal employees will sort the items at the curb. "You Toss It, We Sort It" is our motto please join us, "Recycling Works Shawnee!"
We accept the following items:
  • Paper-All types and sizes of books, magazines and papers are accepted.
  • Plastic-Please Rinse All Containers. #1 & #2 are only types of plastic that will be accepted.
  • Aluminum & Metals - Please Rinse All Containers. Empty cans only. Metal pots, pans, tins & utensils will be accepted.
  • Unacceptable Items can be found on our Curbside Recycling Page.

    Go to our Curbside Recycling Page to learn more about recycling in the City of Shawnee.

  

Shawnee residents can safely dispose of paint, pesticides, motor oil and other household products that can harm the environment. For a fee, residents can dispose of their household hazardous waste at the Household Hazardous Waste Disposal Center at 1621 S Portland in Oklahoma City. Click here for more information.

Hours of Operation:
Tue-Fri: 9:30am-6pm | Sat: 8:30am-11:30pm
Phone: 405-682-7038

TRANSFER STATION:
700 E. 45th Street


• 1 free dump with your current water bill

• Level pickup bed

• Over a level pickup bed is $10/vertical foot

• No hazardous material, concrete, bricks, liquids, or tires

• All loads subject to inspection

$35/ton + $1.50 DEQ Fee ($25 minimum)

Brush/Tree/Green Waste is $30 minimum

Hours of Operation:
Mon-Thur: 8am-5pm | Fri-Sat: 8am-12pm
Phone: 405-275-5854


 

Shawnee residents who pay a City of Shawnee Garbage bill have access to the Center Point landfill located near Prague. Shawnee residents who pay a City of Shawnee Garbage bill may dispose of 3 cubic yards (1 level pickup bed) per month at no charge. Bring your residential Water bill and matching ID.

  Hours of Operation:
Mon-Fri: 8am-5pm
Phone: 405-567-3806

 

Questions? Call Central Disposal at 275-5854, 8am to 5pm Monday-Friday.