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 CITY OF SHAWNEE
Water and Wastewater Services
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Q:Can pregnant women drink chloraminated water?
Yes. Everyone can drink water that contains chloramines.
Dated:10/30/2007 3:42:35 PM Back to Top--^
Q:Can you safely wash an open wound with chloraminated water?
Yes. It is safe to use chloraminated water in cleaning an open wound because virtually no
water actually enters the bloodstream that way.
Dated:10/30/2007 3:43:02 PM Back to Top--^
Q:Can you safely water plants, vegetables or fruit and nut trees with chloraminated water?
Yes. The small amount of chloramines in the water should have no effect on plants of any type.
Dated:10/30/2007 4:00:33 PM Back to Top--^
Q:Chloramine Public Notice March 7, 2007
For many years, public water systems have added Chloramines to drinking water as a primary or secondary disinfectant. This is because of concerns of formation of disinfection by-product as the result of using free chlorine. The City of Shawnee is conducting a pilot study to evaluate the viability of using Chloramines as post oxidant...
ChloraminePublicNotice.asp
Dated:4/6/2007 5:52:06 PM Back to Top--^
Q:Do I need to buy a water softener?
Some companies sell ''water softeners'' to reduce the hardness of the water. The softener's purpose is to improve the aesthetics or ''feel'' of the water. Hard water contains high concentration of calcium compounds. The calcium in the water can deposit on faucets and shower curtains as a heavy white residue (which is most easily cleaned with a rag soaked in vinegar). Shawnee's drinking water hardness fluctuates throughout the year between 75 to 100 parts per million or 4.3 to 6.0 grains per gallon (one grain per gallon equals 17.24 parts per million). Water is considered ''hard water'' above 250 parts per million. Therefore, residents on Shawnee's water supply have soft water, and do not need a softener. By the way, even hard water is fine to use and drink without a softener.
Dated:5/6/2004 9:49:55 AM Back to Top--^
Q:How do I know that my water is safe to drink?
Shawnee Water Treatment Plant has trained laboratory technicians and uses the service of the ODEQ Environmental Services Laboratory to analyze the quality of the water. Personnel from the lab monitor water quality at the water plant and at homes and businesses around the city to make sure that the water is safe to drink. Sampling and analysis is done continually throughout the year to make certain that the water meets or exceeds all E.P.A. and ODEQ quality standards
Dated:5/6/2004 9:49:15 AM Back to Top--^
Q:How much fluoride is added to the water?
Currently we do not add flouride to the water.
Dated:8/19/2009 3:37:02 PM Back to Top--^
Q:If chloramines are harmful to fish, how can people safely drink the water?
Chloraminated water is no different than chlorinated water for all of the normal uses we have for water. Water that contains chloramines is totally safe to drink. The digestive process neutralizes the chloramines before they reach the bloodstream. Even kidney patients can drink and bathe in chloraminated water.
Dated:10/30/2007 3:42:16 PM Back to Top--^
Q:What about the 2012 Yield Study?
In 2011-2012 the City of Shawnee (City) contracted with CDM Smith to evaluate its three municipal water supply reservoirs: Twin Lakes #1 and #2 (collectively called Twin Lakes) and Wes Watkins Reservoir. The primary purpose of this project is to establish the expected water supply capacity from each reservoir when operated individually and when operated as part of a complete water supply system. Other project tasks included evaluation of each reservoir's watershed and development of drought management plan. This report documents the methods and results of the hydrologic assessment and provides recommendations for future actions.

For the purpose of this study, firm yield is defined as the average daily withdrawal from a water supply system that can be sustained through the available record of inflows without entirely depleting the system storage. The available record of inflows (1953 to 2011) includes the drought of record which is defined as the period July 1954 to April 1957. This analysis was conducted in accordance with the guidelines established in the 2012 update to the Oklahoma Comprehensive Water Plan (OCWP). Hydrologic estimates of streamflow for both of the ungaged contributing watersheds within the system were generated using transposition by area ratio method and a dynamic simulation model was used to simulate the drawdown and recovery of the multiple reservoirs.

The firm yield estimates for the Twin Lakes (in this study, Twin Lake #1 and Twin Lake #2 were modeled as a single reservoir with two connected volumes as described in Section 6.1) and Wes Watkins are presented in Table 1‐1. The table lists the firm yield of the reservoirs operating individually, and also conjunctively, in the preferred operating mode of balancing water surface elevation and constraining withdrawals to permit allowances.

Read more about the study and download the document by following the provided link.
http://www.ShawneeOK.org/YieldStudy
Dated:4/9/2012 1:40:27 PM Back to Top--^
Q:What about water rationing?
Water conservation and rationing falls under the ordinance passed on April 17th, 2006. The ordinance provides the City Manager with authorization and direction to declare the emergency and authorize rationing as needed. The water conservation plan as outlined in this ordinance can be viewed on the WATER CONSERVATION PLAN PAGE.
Dated:4/25/2006 10:25:33 AM Back to Top--^
Q:What are Chloramines?
Chloramines, also known as combined chlorine, are a combination of chlorine and ammonia compounds which are used to kill potentially harmful bacteria in water.
Dated:10/30/2007 3:40:06 PM Back to Top--^
Q:What are the major benefits associated with chloramination?
Better disinfection in the remote areas of the water system, therefore making the water safer to drink. Chloramines greatly reduce objectionable taste and odor in the water. Chloramines have been found to be very effective at reducing levels of by-products that are normally formed with free chlorine.
Dated:10/30/2007 3:44:12 PM Back to Top--^
Q:What do I do if my water does not flow?
If your water unexpectedly stops, there may be a break in the underground line near your house. Crews can he reached 24 hours a day to fix broken water lines. During business hours, Monday through Friday, 8:00 a.m. to 5.00 p.m. contact Line Maintenance at 273-1960. After hours contact the Water Treatment Plant at 273-0890. Crews will be sent to repair the line.
Dated:5/6/2004 9:49:22 AM Back to Top--^
Q:What is the metal content of the water?
Shawnee water is surprisingly low in dissolved metals. The lake water contains negligible amounts (much less than 100 parts per billion) of Silver, Arsenic, Barium, Beryllium, Cadmium, Chromium, Copper, Mercury, Nickel, Lead, Thallium, Selenium, and Antimony. Small amounts (less than 5 parts per million) of naturally occurring Aluminum, Iron, Manganese Sodium, and Zinc are also present in the lake water. The treatment process removes nearly all of these metals from the drinking water. The metals content in the drinking water is always in compliance with E.P.A. guidelines.
Dated:5/6/2004 9:50:01 AM Back to Top--^
Q:What special precautions should fish owners take with chloraminated water?
Chloramines are toxic to fish, reptiles, turtles and amphibians, just as chlorine is toxic and must be removed. Chloramines can be removed from the water by using a water conditioner containing a dechlorinator or by using granular activated carbon.
Dated:10/30/2007 4:01:53 PM Back to Top--^
Q:What special precautions should kidney dialysis patients take with chloraminated water?
Chlorine and chloramines must be removed from the water used in kidney dialysis machines. There are two methods to accomplish this, by adding ascorbic acid or by using granular activated carbon treatment. Medical centers that perform dialysis are responsible for purifying the water that enters the dialysis machines. Dialysis systems already pre-treat their source water to remove chlorine. However some modifications may be necessary to remove the chloramines.
Dated:10/30/2007 4:02:21 PM Back to Top--^
Q:Where do I find the Consumer Confidence Reports for each year?
The Consumer Confidence Reports (CCR) are published as provided from the Utility division on the Publications and Presentations page of the Water/Wastewater system. Follow the link to view past and present reports.
http://www.shawneeok.org/PublicWorks/Water/Presentations
Dated:5/17/2006 11:37:02 AM Back to Top--^
Q:Where does my water come from?
All of Shawnee’s water comes from the Shawnee Twin Lakes and Wes Watkins Reservoir. It flows by gravity from the lakes to the water treatment plant where it undergoes aggressive treatment to remove all particulates and is chlorinated to destroy any pathogens. The water is then pumped to water towers around the city and it flows by gravity to your home. The water treatment plant can treat 8.7 million gallons per day to replenish water as it is used by residents, businesses and industries.
Dated:5/6/2004 9:49:04 AM Back to Top--^
Q:Why are chloramines a problem for kidney dialysis patients and aquarium owners?
Chloramines are harmful when they go directly into the bloodstream. In the dialysis process, water comes in contact with the blood across a permeable membrane. Chloramines in dialysis water would be toxic, just as chlorine in dialysis water would be toxic. Fish also take chloramines directly into their bloodstreams.
Dated:10/30/2007 3:40:29 PM Back to Top--^
Q:Why does my water sometime taste or smell like swimming pool water
Chlorine is added to the drinking water as a disinfectant (required by Federal Law). The amount added is only enough to ensure that the water at your house is free of bacteria and parasites. Usually, this amount is about 1 milligram of chlorine for each liter of water (1 part chlorine per million parts of water). A slight chlorine odor or no odor indicates that the chlorine is working properly as a disinfectant. Some customers buy sink filters to remove the chlorine for taste reasons. This is fine, but do not let the filtered water set too long since it no longer has its disinfecting abilities.
Dated:8/19/2009 3:39:55 PM Back to Top--^
Q:Why does my water sometimes look brown?
Brown water occurs when normal sediments in the water lines become agitated. Agitation can occur when the lines are turned off for repairs or when a line breaks. The brown color is from iron (rust) particles that come off the pipes with age. Although it is undesirable, the water is safe to drink. The color can stain white clothes in the washing machine. Try to eliminate the brown color by running your cold water for 15 to 20 minutes (run from an outside faucet). If the color does not go away, contact line maintenance and they will send a worker out to flush the brown water out of the lines at a nearby fire hydrant.
Dated:5/6/2004 9:49:30 AM Back to Top--^
Q:Why does my water sometimes look ''milky'' or ''cloudy''?
Cloudy water is usually the result of dissolved air in the water lines. Air may be introduced into the lines as a result of line repairs or fire hydrant operations. This condition is usually temporary, although it may take several hours for the air to dissipate in the lines. To check if the cloudy water is due to dissolved air, fill a glass with water and leave it on a counter for a few minutes. The water should become clear again. Cloudy water of this type is safe to use.
Dated:5/6/2004 9:49:42 AM Back to Top--^
Q:Will chloramines be removed by boiling the water?
No. Boiling is not an effective method of removing chloramines from water.
Dated:10/30/2007 3:43:53 PM Back to Top--^
Q:Will chloramines dissipate, or dissolve, out of the water?
No. Unlike chlorine, which dissipates when water sits for a few days, chloramines may take weeks to dissipate.
Dated:10/30/2007 3:43:39 PM Back to Top--^
Q:Will there be any noticeable changes with chloraminated water?
When the chloraminated water first flushes out the chlorinated water there may be a slight taste and odor, and possibly discoloration for a short period of time. This will not compromise the safety of the water. Try running your water taps for a few minutes to flush it out.
Dated:10/30/2007 4:03:10 PM Back to Top--^
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Staff Activity Report for July 13 - 26, 2014
8/12/2014
CITY MANAGERS OFFICE/Brian McDougal, Manager
• Participated in the Greater Shawnee Area Chamber membership drive.
• Conference Call(s) regarding Shawnee marketplace.
• Attended the CMAO Summer Training Conference in Guthrie.
• Met with the Mayor to participate in the transportation committee to determine if a fixed transportation route will be feasible.
• Guest Speaker to Dr. Sharp public Administration Class at UCO.
• Met with volunteer Mr. Cash regarding landscaping around town.
• Met with John Ayers to begin the branding campaign.
• Several meetings regarding the status of COTS.
• Several meetings/telephone conferences regarding the A-OK Short line railroad punching through to McAllister.
• Met with YMCA Board chair and Interim Executive Director regarding their airport lease.

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering:
• Received FINAL PLAT for the Shawnee MarketPlace Development project and will review for adequacy. Shawnee Planning Commission will consider plat at their August 6th meeting. We are awaiting submittal of traffic signal plans for their main entrance south of Delta Cafι, and the upgrade plans for the traffic signals at the intersection between Whataburger and Delta Cafι.
• Plans for the Kwick Stop development on Kickapoo & 32nd Street have been approved.
• Panda Express Site plans approved by Engineering, and site prep construction work has started in the Walmart parking lot.
• Stone Creek Development on Acme Road has submitted a revised Drainage/Detention plan which is currently under review. Rough grading and dirtwork as begun onsite of the development on Acme Road north of MacArthur.
• Completed review of the Kickapoo Plans (Spur to Farrall) with Consultant (Poe & Associates), and we are awaiting for ODOT to schedule plan-in-hand field review meeting to go over any changes/revisions that ODOT may require.
• Held interdepartmental staff meeting with Engineering, Streets and Traffic Divisions
• Assisted numerous call in inquiries from citizens regarding floodplain issues, location of utilities, etc., etc.
• Main Street Streetscape Project design is substantially completed (no change), But, ODOT (Special Projects Div.) was not wanting them submitted nor will they review the plans until they officially are notified that the City has received their main street grant. Before we are allowed to advertise the project for bids, ODOT will have to review and approve the plans. Depending on the length and time of ODOTs review once they allow us to submit the plans, we may not be able to advertise the project for bids or have construction begin until after the first of the year (2015).
• Deer Field Estates (on Bradley just west of Elm Street): We had a meeting with the Developer and his Engineer to discuss the Citys drainage concerns and to go over other issues with their preliminary plat. As result of meeting, Developer will resubmit a revised Preliminary Plat and his Engineer will submit a detailed drainage/detention analysis taking into account the Citys requirements.
• Rehab Asphalt Streets Project (Haskel-Lemon Contractor): Work on Broadway from Federal to MacAthur has been completed. Work on Independence from Kickapoo to Broadway will begin after the intersection improvements at Kickapoo & Independence are completed on the Kickapoo Paving Project.
• MacArthur – Raley Dr. Relocation: Intersection is open both directions. Sidewalks and ADA ramps constructed on all four corners. Signalization equipment for new intersection scheduled to be installed July 17 – 18. Signalization equipment from the removed intersection has been salvaged and delivered to the Traffic Department yard at the City Public Works Facility on south Kickapoo.
• COS-PW-13-01 Sidewalk/ADA Handicap Ramps Project (Various Locations): Project has been bid and awarded to Parathon Construction. Concrete has been placed at the Bell and Highland intersection and the north side of the Union and Highland intersection. The ramps and sidewalks along Highland between Broadway and Union have been completed. City will direct Contractor to next begin ramps/sidewalk at Union & 11th Street.
• Vision Bank Property Channel Improvements: Vision Bank is installing concrete drainage channel improvements east of Harrison and south of 45th Street which will be able to carry the 100 year flood flows enabling other property in the immediate vicinity to be developed by Vision Bank. Contractor had cleared trees and brush from site, and last week has begun some rough grading and dirt work. This is a Private Project paid entirely (100% of the costs) by the Developer (Vision Bank), and once satisfactorily completed in accordance with the specs and plans, then the City will accept the project for ownership and future maintenance responsibilities.
• Wyndemere Addition: Public infrastructure (sewer, water, streets and drainage) had been completed and accepted by the City. Last week’s heavy rainfall caused some severe washing of dirt/soil into the streets that the Developer will be responsible for cleaning. The end treatments of the pipes serving the detention pond will need to be constructed as soon as weather permits.
• Communication Credit Union – Kickapoo and 45th: The drive approach on 45th and sidewalks along Kickapoo and 45th have been installed. The sidewalks and ramps meet ADA requirements.
• Rehab Concrete Streets Project: The Re-Bid of this project was awarded to S&J Construction in the amount of $466,725. By rejecting the sole bid from the first project letting ($568,000) and re-advertising the project, the City saved approximately $102,000.
• Water Main Looping Projects: Hwy 177 – GE to Leo 12” Loop: SMA originally planned to construct this project in-house but due to being short on manpower will be contracting the project out. Center St. From REACT building to Mark St. 8” loop: Construction plans 80% complete. 45th St. west of CVS 12” Loop: Working with SMA staff to confirm locations/sizes of existing lines to determine where the crossing of 45th needs to occur.
• FY 2014 -2015 SMA Water/Sewer Design Projects: Pipebursting: Quantities have been calculated for the Smoking Oaks/Bison/College View Additions.
• Water Rehab: SMA has requested that rather than replacing all waterlines in the Thompson Heights that the 8” lines between the new REACT building and Mark Dr. on Center Street be connected.
• Proposed Airport Restaurant Site: Met with City Manager, Airport Manager and Local Realtor to discuss Proposed Restaurant Site at the Shawnee Regional Airport which may be located south of the Terminal Building. We prepared some exhibits for realtor to aide in marketing the property.
• Turn Lane on MacAthur at Grove School: City Street Department has completed the right turn only lane into the Grove School facility. Completion of the turn lane, and the restriping of Bryan Street to allow for left turn only into the school facility off of Bryan, and, with Grove School changing their main drop off / pickup location to Bryan Street should alleviate some of the major traffic congestion we have been experiencing in the MacArthur-Bryan streets area in the immediate vicinity of Grove School.

EMERGENCY MANAGEMENT/Don Lynch, Director
• Registered 2 individual storm shelters
• Met with TAP Architecture representatives concerning dispatch remodel on 7/2
• Participated in FEMA Emergency Communications Coordination Working Group Conference Call on afternoon of 7/3
• Attended Board of County Commissioners Meetings on Monday afternoons 6/30, and 7/7
• Participated in OKWIN Governance conference call on Friday morning 7/11
• Coordinated with Motorola Project Staff on activities and project status on communications system upgrade
• Continued work on draft Emergency Operations Plan update.
• Worked on issues and tasks and answered several telephone calls concerning operations of the Safe Room/Storm Shelter Rebate grant program
• Developed and distributed department newsletter
• Attended Oklahoma Water Resources Board Dam Safety Planning Workshop in OKC July 9

UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 3.988 Last week: *MGD: 4.217
*MGD: Million Gallons Daily
• Pumped 772,223,000MG to date compared to 860,626,000MG for same period last year
• All lab hourly testing was completed.
• All cleaning and maintenance was completed.
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.303 **BOD: 10 mg/l ***TSS: 31 mg/l
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
• Performed routine maintenance and testing on the plant
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.674 **BOD: 2.1 mg/l ***TSS: 2.5 mg/l
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
• 175,500 gallons of bio-solids have been hauled for the month.
• Performed routine maintenance and testing on the plant
Water Distribution (Staff of 11)
Service Calls: 121, Main Breaks: 3, Leak Checks: 33, Cut-offs: 6, Reset Water Meters: 14, Service Lines: 3; Water/Sewer Line Locates: 667
• Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
• Located/performed serviceability check on valves at 6 different locations
• Located/performed serviceability check on fire hydrants at 1 locations
• Performed annual fire hydrant flow testing at 21 locations
• Performed dead end flush at 78 different locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 46,975 ft. Flushed (year to date): 595,645 ft.
Total Service Calls: 62, Sewer Lines Checked: 59, Lift Stations Checked: 46 Emergency Sewer Calls: 2, Camera Lines: 0 ft., and Camera Inspections: 0
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant’s immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013. Staff had a conference call with SRB on October 24th, 2013. SRB requested more sewer information for the sewer model (staff is currently working on). Staff gathered more camera footage for engineers to put in model. Staff sent SRB more data from the hydrant flow loggers, and largest water users. Staff gathered and submitted data for the water tower study. Staff met with newly added Carollo Engineering staff to give them a tour of both wastewater plants on Thursday, December 12th, 2013. Staff is expected to receive the Water and Sewer Treatment Draft after Christmas, from SRB. Carollo Engineers emailed a draft report for the Water & Wastewater Treatment Plants. Staff is currently reviewing this report and will work with the Engineers to evaluate the plan. SRB met with City Commission on February 3rd, 2014 to give a progress report on the Master Plan. Staff completed review and mark-ups of water plant and wastewater plants draft plans and returned to SRB for updates. Staff sent draft master plan documentation including appendices that SMA staff is currently reviewing. Staff gave SRB more data including camera footage for the wastewater model. Staff met with SRB on Friday, March 14th and went over the preliminary draft of certain chapters of the Master Plan. Questionable sections were addressed and explanations were given for some items that were unclear. We await the remaining chapters for preliminary review. Staff met with SRB and Carollo Engineers to review some sections of the Southside Wastewater Plant that needs to be addressed in the master plan. Staff had training with SRB on Friday, April 11th over the Water Model. Staff with meet with SRB on Wednesday, April 23rd to have additional training over the Water Model. SRB gave a presentation to the City Commission on May 5th. SRB will be delivering the Wastewater Treatment Volume III (Final Draft) to the city commission on May 19th. SMA is currently reviewing the Volume II Water Distribution. SMA is reviewing the water distribution draft, and delivering the final draft to the city commission July 7th, 2014. SMA had a work session with the City Commission on Monday, July 14th, 2014 on the Water Treatment CIP, and the Water Distribution CIP. SMA will have a special call meeting work session again on Monday, July 28th, 2014 to discuss the Wastewater Treatment CIP and the Wastewater Collections CIP.
Repair and Restoration of the River Bank Failure at the WTP, including sludge removal- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00. Staff collected soil samples for SRB for the sludge lagoon project at the Water Treatment Plant. On January 14th, 2014 the Notice to Bidders will run in the newspaper, with the pre-bid meeting to follow on February 11th, 2014. SMA will open bids on February 18th, 2014. SMA received bid packets on January 17th, 2014. SMA opened bids on February 18th, 2014, and will award the project on March 3rd, 2014. Project was awarded to CP3 Enterprises on March 3rd, 2014. Estimated start date is April 10th, 2014. Contractors began work on Wednesday, April 9th with taking the sludge out of the Northwest side of the lagoon. Contractors have hauled a total of 300 semi-truck loads of sludge out of the South Lagoon. All sludge has been removed. CP3 has hauled in more heavy equipment and have started working on the river bank. Contractors have started putting down rip rap along the river bank in stages. Once the contractors get the rip rap along the river they will start building up the dam with more dirt, and put down more rip rap. A change order to the contract was approved by commission on July 7th, 2014 for additional quantities for the amount of $63,963.56. Nothing new to report other than the contractors have hauled more dirt to the dam.

AIRPORT/Keenan English, Assistant Airport Manager
• Oklahoma Airport Operators Association meeting was held July 17, 2014
• A lease between the City of Shawnee and Davis Martin Structures, LLC has been approved by the Shawnee Airport Authority
• The Airport is seeking estimates for railing replacements and floor treatment for the southern row of T-Hangars.
• The Airport is seeking estimates on spray foam insulation for Hangar 13.
• The airport is negotiating terms of a lease between the airport and Ag Aviation Services, a mechanic shop specializing in crop dusting aircraft repair and service.
• The Airport is currently collecting specifications, estimates, and financing options for a 10 unit T-hangar structure.
• The Airport has created an application and specification sheet for future private hangar development inquires.
• Oklahoma Aviation flight school has closed their operation at Shawnee Regional Airport. They still have main offices at Wiley Post Airport.
Fuel Sales
Fuel sales continue to steadily increase:
• June 2013 = 3,872.28 gal; Jet A 1,647.37 gal
• June 2014 = Avgas 3,842.29 gal; Jet A 4,290.51 gal
Airport Advisory Board
• July 16 2014 regular meeting cancelled.

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
• Daily Downtown cleanup route
• Daily Park cleanup and restroom cleaning in all Parks
• Mowing/Weed eating and spraying in all parks and ROWs
• Working on Monthly Park Inspections
• Center for Employment Opportunities has been weed eating intersections and the Lake area
Cemetery Division (staff of 4)
• 2 burial
• Mowing /weed eating/spraying
• Picking up flowers from Memorial day
• Daily trash pickup
• Preparing for internments
Central Garage (Staff of 6)
• General servicing and repairs to vehicles and equipment including Expo
• Processing new vehicles
• Working with insurance claims on wrecked vehicles
• Department services and repairs 238 vehicles, 206 pieces of equipment, and 4 boats
• 47 units in last two weeks with 60 total repairs
• EVT schools and testing
Shawnee Twin Lakes
• Boat traffic is picking up on Lake #1 on the weekends. The swim beaches are busy every weekend. New Lake building is being engineered and we hope to get under way with construction soon. Mowing has begun around the lake also.
Wes Watkins Reservoir
• Mowing has begun. Camping and swimming has picked up. Workers have also been doing some minor repairs to the sewer lines leaving the restroom facilities due to clogs.
Municipal Swimming Pool
• Demolition of the pool is almost complete. Soon you will see the rebuilding begin.
Auditorium Exterior Restoration and Window Replacement
• A punch list has been made and the contractor is working to complete it. The one window that was not replaced is on order and may take a while.
Certified Healthy Communities
• Staff will be working on getting together ordinances for the Commission to consider on storefront signage and no alcohol and tobacco advertisements at city sponsored functions. This is needed in order to qualify for the grant through TSET. This may be a while getting there. Mary Ann says TSET is looking into these two items and a possible problem with them.
Alternative Fuels
• Staff has joined up with the Central Oklahoma Clean Cities as a stakeholder in hopes to be able to apply for grant monies to convert city vehicles to natural gas or propane. Stakeholders consist of individuals that work in the field of CNG/LPG, install equipment, operate converted equipment, or are looking into and tracking conversion data. Fleet maintenance has a meeting set up with LPG individuals to look at some of our equipment for quotes on conversion. Through information learned at the COCC meetings, staff has made the decision to hold off on conversions for a couple of more years. This is based on our ROI from our conversions; we need to convert vehicles running 35000 miles per year to which we do not have. We have chosen to wait and watch for the price of conversions to come down. We have also learned that UPS in Shawnee along with several other UPS locations in Ok and CO are converting all of their vehicles to propane.
KABOOM grant/YMCA partnership
• The YMCA is back in the running for funding on the KABOOM grant. As soon as a funding partner is found, the YMCA and the City will coordinate installation.
City Hall and Fire Stations Fire Alarm System
• Staff has received all estimates and given them to the Fire Department to apply for grants to install.
Red Cedar Local Emphasis Area
• Staff and one Commissioner has been working on a way to help private land owners remove red cedars from their property in order to make our effort of removing worthwhile. A LEA has been submitted through the NRCS office for grant funding for private land owners. More to come as we hear back.
Other Projects of Importance
• The YMCA received two grants through the Avedis Foundation. Staff will be helping implement these due to the involvement of City Property. Architects are working on drawings for one of the projects.
• Architects are working on the drawings for the new Lake Maintenance building that will be bid out soon.

EXPOSITION CENTER/Mike Jackson, Operations Manager (No New Info Submitted)
• June 4-7, Bluegrass Festival, 800 people attended 4 day event
• June 6-8, Fullblood Limousin Alliance Cattle Sale/Show, 400 people attended 3 day event
• June 10-11, OG&E Meeting, 90 people for 2 day event
• June 14, Family Reunion, 32 people
IFYR 2014 as of 6/19/2014
• Contestants-847
• Contestant Entries-1,474
• States-29

PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director (No New Info Submitted)
Planning
• Staff met with developers to discuss potential future and current development projects.
• Project Update: Zoning Code Update. The Shawnee City Commission adopted a revised Shawnee Zoning Code on June 2, 2014. The new code is effective on July 2.
• Building inspections staff remain busy with a very high volume of permit requests and inquiries.
• Staff is reviewing development applications (building plans) for the Shawnee Marketplace project.
• Staff prepared materials for Planning Commission and City Commission meetings.
• Staff attended the City Beautification Committee Meeting on June 12.
• Staff attended a meeting concerning the creation of a Park Master Plan.
• The City condemned five structures on June 12.
• Staff is assisting in the coordination of major events for Downtown Shawnee.
• The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 38 active cases
o Derelict Vehicles: 6 active cases
o Junk/Trash: 8 active cases
o Tall Grass/Weeds: 121 active cases

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
• Worked on SMA fixed asset
• Worked on General fixed assets
• Bank reconciliations
• Processed 366 PAA for new fiscal year
• Meet with Leza Shaw over budget
• Prepared documents for Leza Shaw
• Worked on CDBG
• Filed 425’s for CDBG
• Began Audit papers for auditors
• Prepared sales tax report
• Prepared budget amendments
CITY CLERK’S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
• Preparation of agenda for July 7, 2014 City Commission and Authorities meetings.
• Preparation of minutes for July 7, 2014 City Commission and Authorities meetings.
• Filed 35 public nuisance liens and 5 lien releases with Pottawatomie County Clerk; filed 9 lien certifications with Pottawatomie County Treasurer.
• Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
• Zone 3 Cut-off July 2, 2014
• Zone 3 billing July 3, 2014
• Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.

INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
• Continued project review / management for master projects
o Installed Audio Recorder System For Airport to track airport usage.
o Install of 2nd Monitor for Airport Manager
o Installed Router at Airport to allow both the guest Wi-Fi and Pilot Lounge system to function.
o Restored Conductivity twice to Animal Shelter, once to replace a failed UPS and another time to reset Sonic Wall device
o Installed Guest Wi-Fi Device at the Unzner Center
o Trouble shooting printing issues at Unzner Center
o Build and replacement of SMA Engineering System
o Servicing of HR MFC Device
o Research in to CM MFC device for banner page, does seem to support desire results.
o Work with Vendors on Orders and quotes
o Printer Supply Processing
o ISA Server Hard Drive failure discovery and drive replacement
o Global Software Permission changes
o Setup of 4th Dispatch system for the City of Mcloud and the work related to it.
o ISA settings changes to allow Remote Access of HVAC system for contractors
o Download and setup of software for GIS work, i.e. Sketchup, Trimble software packages
o Work on Toughbook builds and roll outs
o Install of software for SMA new Trenching solution
o WSUS Server updates and approvals
o AFIX Updates performed and reviewed.
o ID Card Printing
o Police Video Server Updates to Watchguard software.
o Repair damage to LPR system for Police, caused by negligence/abuse
o Work on Rebuilding WSMobile55 after Hard drive failure
o HR support for their Database issues they created
o Setup of 2nd OLETS station for Dispatch
o Utility Kiosk support
o Review of Records reported requirement to have FireFox browser installed
o Geosafe AVL software updates

FIRE DEPARTMENT/Dru Tischer, Interim Chief
Suppression
Responded to 178 emergency calls broken down by type below:
• Fires: 6
• Rescue & EMS: 133
• Hazardous conditions: 3
• Service Calls: 7
• Good Intent Calls: 19
• False Alarms: 8
• Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
• OBU- Geiger Center
• OBU- New Athletic Building
New Construction Inspections
• Sears
Requested / Administrative Inspections:
• 11 various locations
Permits and On-Site Inspections
• 2 open burn permit
Training
- Assigned Shift, Company & Individual Training:
• May Day and Search & Rescue SOG Training (All Shifts) (Jul - Aug)
• LEPC Exercise @ Tecumseh (Larman) (7/24/14)
• IAFC Conference @ Dallas TX (Underwood, Cooley) (8/13-16/14)
• Lieutenant Academy (Bertram, McLain, Laxson) (8/19-28/14)
• Annual Fitness Test (All Shifts) (9/2,3,8/14)
• Rope Rescue II Course (9/17-20/14)
- Tentative Shift, Company & Individual Training:
o Air Management Drills (All Shifts)
o Emergency Vehicle Operations Refresher (All Shifts) (TBD)
- Training Chief Schedule:
o Meeting w/ Battalion Chiefs (7/14/14)
o 30 Day Skill Evaluation (Cannon) (7/15/14)
o Nine Month Skill Evaluations (Scarberry, Seidl, Bickel) (7/16-22/14)
o Three Month Skill Evaluation (Williams) (7/24/14)
o Dispatch New Employee Orientation (7/24/14)
o Meet w/ EM and PD Re: Disaster Drill (7/31/14)
o IAFC Conference @ Dallas TX (8/13-16/14)
o Lieutenant Academy (Bertram, McLain, Laxson) (8/19-28/14)
- Training Chief Activities:
o Conduct Air Management Course / Develop Air Management Policy
o 11 Probationary Fire Fighter Skills Training and Evaluation
o GEOSAFE / CAD / Firehouse iPad Deployment
o 2014 EMT Certification Renewals (6/30/14)
o FireHouse Administration / Quality Control
o Kaplan Fire and EMS C.E.U. Administration
o 24/7 Fire Course Administration
o N.R.E.M.T. - C.E.U. Program Administration
o Electronic Entry of Dept. Personnel Training Records to FireHouse
o Development Minimum Company Standards (3rd Quarter 2014)
- Medical Director Activities:
o EMS Skills Evaluation (TBD)

POLICE DEPARTMENT/Russ Frantz, Chief
Police
• Police reports: 260 / arrests: 82
Total Citations: 118 Handwritten Citations: 71 E-Citations: 77 Traffic Accidents: 26
Dispatch
• Dispatch managed 3,274 calls (Police/Fire/EMS calls dispatched only)
Accreditation/Lt. King, Accreditation Manager
• Working on Accreditation files
• Assisting with CID
• Nuisance Alarms.
• Field Training Program.
• CJIS.
CID
• 23 Cases Forwarded to CID for Review
• 6 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 12 Other Cases Assigned
• 3 Felony Cases Cleared / 2 Misdemeanor Cases Cleared / 4 Other Cases Cleared
• 1 Felonies Filed through DA’s Office
• 1 Arrests Made
• 5 No Further Needed (NFN) Cases
• $0 Total Property Recovered
• 4 Pending Assignment (PA) Cases
• 1 Call Out
• 2 Assists with Patrol and Other Agencies
COP’s Grant Program
• Conducted face book surveillance
• Drowning Shawnee Lake
• Drug house surveillance
• Chief conference event
• Interviewed CI
• Taser Class
• Worked on affidavit for investigation
• Street level drug interdiction
• Five defendants charged, one felony warrant served
• Seized methamphetamine, marijuana and hash
• Honor guard detail for Deputy funeral
Evidence
• Number of evidence items brought in: 44
• Number of evidence items released: 26
• Number of found property items taken in: 26
• Number of items submitted to the OSBI: 28
Staff
Police Officers - 59 / 4 Officers in FTO program/ 54 available
• Dispatch positions - 13 / 13 available for service / 4 in training status
• Animal Control Positions - 4 / 4 available for service
Animal Control
• Calls Responded: 200
• Animals Impounded: 42 / Animals reclaimed: 5 / Animals adopted: 2

Expires:10/31/2014

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Comments:


Water Taste / Order Concerns Update 08/07/2014
8/7/2014
The current taste/odor event should pass shortly, the WTP is adjusting to the event. The taste/odor comes from the source water, and its very difficult to remove, but after treatment the finish water is safe to drink.

The most common complaint associated with surface water treatment is taste/odor. We are currently in the very early process of getting approval from ODEQ to rehabilitate the filters at the WTP (water treatment plant) changing the filter media from sand/anthracite to GAC (granular activated carbon) that will absorb the taste/odor during these events.

Steve Nelms
Utility Director


Expires:8/30/2014

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Staff Activity Report for June 1-14, 2014
7/7/2014
CITY MANAGERS OFFICE/Brian McDougal, Manager
• Attended area Red Cross Board meeting.
• Attended the County Commission Meeting and presented regarding going to the voters this fall with liquor by the drink
• Met with Congressman Lankford
• Began discussions with Mayor regarding our Franchise agreement that with VYVE Communications that is due in spring 2015
• Met with Constellation Energy
• Met with committee to determine the makeup of the new 50
• Discussion in multiple meetings/phone calls regarding the Union Pacific rail line between Shawnee and McAllister
• Attended the Sovereignty Symposium
• Met with CEO to finalize our contract for the City Commission meeting
• Discussion with the Airport Manager and the YMCA regarding their lease
• Attended the SEDF meeting

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering:
• Continue with review of construction plans for Shawnee MarketPlace Development.
• Review construction plans for Kwick Stop development on Kickapoo
• Review Panda Express Site plans
• Review preliminary plat for Stone Creek Development on Acme Road
• Completed review of plans for Express Wellness at Bell & MacArthur
• Reviewed Kickapoo Plans (Spur to Farrall) with Consultant (Poe & Associates)
• Held interdepartmental staff meeting with Engineering, Streets and Traffic Divisions
• Assisted numerous call in inquiries from citizens regarding floodplain issues, location of utilities, etc., etc.
• ADA Sidewalk and Ramps Project: Project was awarded to Parathon Construction in the amount of $278,000. A pre-work meeting was held last Thursday and a Notice to Proceed will be issued effective June 16, 2014. Work is to begin at intersections along Highland Street in the vicinity of Woodlands Memorial Park.
• Kickapoo Street from the Spur to Farrall (Under Design): Preliminary Field Review Plans have been completed and submitted to the City and ODOT for review and comments. ODOT is to schedule a meeting the week of June 9th with ODOT staff, Poe & Associates, and City Staff to be held in the Shawnee City Commission Chambers. ODOT has not yet determined the exact day and time the meeting will be held.
• Swimming Pool Parking Lot Improvements (Design Completed): Staff has completed engineering design of the swimming pool drive and parking lot improvement plans, and City Commission has authorized project to be advertised for bids. Project will be advertised at a time when the Pool Project Contractor is substantially completed with the pool project. The Architect/Engineer/Parks Department have not yet issued a Notice to proceed to the contractor awarded that project.
• Whittaker from Center to Draper Water Main Relocation: Preliminary design plans approximately 90% completed. Utilities have been located and surveyed in the field and will be incorporated into the plans. Quantities of work being identified, and a preliminary construction cost estimate will be prepared.
• Water Main Looping Projects: Along Hwy 177 from GE to Leo St. The project consists of connecting to the existing 12” main located at Leo and Hwy 177, then continuing northwesterly along the Hwy 177 R/W line approximately 3,000 l.f. and connecting with the existing 12” main near the GE facility. Design 100% complete. Plans have been given to SMA and the City Engineer for review/changes. Steve Nelms has indicated that construction of the project will be performed by SMA staff. DEQ and ODOT permit applications have been prepared for signatures and submittals.
• Main Street Streetscape Project (Under Design): Preliminary plans under design (approx. 90% complete). Storm sewer design currently being undertaken. Staff has conducted traffic counts at various intersections along Main Street and will be evaluating the results within the next 4-5 weeks to determine if four-way stop signs at selected intersections may make traffic flow smoother and more efficient. Tentative schedule to let project for bids is set at the end of July 2014.
• FY 2014 -2015 SMA Water/Sewer Design Projects: Met with Steve Nelms regarding next fiscal year projects. Pipebursting: SMA staff compiling a list of lines. Since most of the lines categorized as “High” priority will be completed this fiscal year, the next contract will likely concentrate on neighborhoods with sewer main issues, i.e. Smoking Oaks or Larkin’s Meadow in order to cut down on mobilization costs for contractor hopping to various locations. Water rehab: SMA staff request that plans be prepared to replace all water mains in Thompson Heights Addition (south of Independence and east of Center) due to the high incidence of main breaks in that area. They request that plans and contract documents for these projects be completed by July 1 so that they can be bid out as soon as the new fiscal year begins. Compiled proposed quantities and created a cost estimate for the project, which works out to be approximately $800,000.
• Wyndemere Paving Inspections: All curb and gutter and main line paving has been placed. All curb and gutter concrete cylinder breaks passed. Have not received results from any of the main line cylinder breaks yet. Placement of the drainage flumes and ADA ramps at the main entrance complete. ADA ramps and the entrance paving connecting the ramps meet ADA slow specifications. Joint sealing complete. Sidewalk plan has not been submitted. The detention pond slopes are experiencing significant erosion due to recent rains and ground around the pipes serving the pond is beginning to slough away
• Brown Derby Sewer Line: Installation complete. However, the service line serving the Heavenly Grind operations was exposed and found to be in conflict with the proposed widening construction. SMA obtained quotes to relocate the Heavenly Grind and Brown Derby service lines to the west side of the properties and tie into the newly installed 8” sewer main and the work is complete.
• Rehab Asphalt Streets Project: Broadway from Federal to MacArthur – Project complete:
• Concrete collars replaced around manholes in the pavement eliminating the rough transition from the new asphalt.
• Proposed Subdivisions: Attended an informational meeting for the Stone Creek Subdivision.
• MacArthur – Raley Dr. Relocation: All stamped concrete and crosswalk paving is in place. Curb and gutter scheduled to be installed next week.
• Shawnee MarketPlace (Shopping Center on North Kickapoo): Silt fencing and erosion control has been installed. The site has been cleared of trees.

EMERGENCY MANAGEMENT/Don Lynch, Director
• Registered 5 individual storm shelters
• Attended Board of County Commissioners Meetings on Monday afternoons 6-2 and 9
• Attended Inter-Tribal Emergency Management Coalition Workshop on 6/3-5
• Participated in OKWIN Governance conference call on Friday morning 6-13
• Attended various meetings on preparation for assuming dispatch tasks for City of McLoud
• Worked tasks associated with assuming dispatch tasks for City of McLoud
• Met with State Emergency Management Recovery Officials and PCDA personnel on 6-4 to work on recovering funds for loss of water during May, 2013 recovery activities
• Attended Oklahoma Public Safety Broadband Communications Network Workshop in OKC on Wednesday 6-11
• Coordinated with State and local officials, voluntary organizations, and Long-Term Recovery Committee on activities relating to disaster recovery
• Continued work on draft Emergency Operations Plan update.
• Worked on issues and tasks and answered several telephone calls concerning operations of the Safe Room/Storm Shelter Rebate grant program

UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 3.684 Last week: *MGD: 3.899
*MGD: Million Gallons Daily
• Pumped 595,565,000MG to date compared to 643,012,000MG for same period last year
• All lab hourly testing was completed.
• All cleaning and maintenance was completed.
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.376 **BOD: 11 mg/l ***TSS: 5.5 mg/l
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
• Performed routine maintenance and testing on the plant
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.729 **BOD: 2.4 mg/l ***TSS: 2.5 mg/l
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
• 38,500 gallons of bio-solids have been hauled for the month.
• Performed routine maintenance and testing on the plant
Water Distribution (Staff of 11)
Service Calls: 128, Main Breaks: 1, Leak Checks: 39, Cut-offs: 5, Reset Water Meters: 6, Service Lines: 1; Water/Sewer Line Locates: 451
• Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
• Located/performed serviceability check on valves at 7 different locations
• Located/performed serviceability check on fire hydrants at 0 locations
• Performed annual fire hydrant flow testing at 5 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 40,350 ft. Flushed (year to date): 459,670 ft.
Total Service Calls: 1, Sewer Lines Checked: 59, Lift Stations Checked: 53 Emergency Sewer Calls: 1, Camera Lines: 134 ft., and Camera Inspections: 2
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant’s immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013. Staff had a conference call with SRB on October 24th, 2013. SRB requested more sewer information for the sewer model (staff is currently working on). Staff gathered more camera footage for engineers to put in model. Staff sent SRB more data from the hydrant flow loggers, and largest water users. Staff gathered and submitted data for the water tower study. Staff met with newly added Carollo Engineering staff to give them a tour of both wastewater plants on Thursday, December 12th, 2013. Staff is expected to receive the Water and Sewer Treatment Draft after Christmas, from SRB. Carollo Engineers emailed a draft report for the Water & Wastewater Treatment Plants. Staff is currently reviewing this report and will work with the Engineers to evaluate the plan. SRB met with City Commission on February 3rd, 2014 to give a progress report on the Master Plan. Staff completed review and mark-ups of water plant and wastewater plants draft plans and returned to SRB for updates. Staff sent draft master plan documentation including appendices that SMA staff is currently reviewing. Staff gave SRB more data including camera footage for the wastewater model. Staff met with SRB on Friday, March 14th and went over the preliminary draft of certain chapters of the Master Plan. Questionable sections were addressed and explanations were given for some items that were unclear. We await the remaining chapters for preliminary review. Staff met with SRB and Carollo Engineers to review some sections of the Southside Wastewater Plant that needs to be addressed in the master plan. Staff had training with SRB on Friday, April 11th over the Water Model. Staff with meet with SRB on Wednesday, April 23rd to have additional training over the Water Model. SRB gave a presentation to the City Commission on May 5th. SRB will be delivering the Wastewater Treatment Volume III (Final Draft) to the city commission on May 19th. SMA is currently reviewing the Volume II Water Distribution.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft. of sewer at the 1900 block of Broadway. 115’ of 12” pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge. Contractors have finished the final burst on Delaware. Contractors have moved to Chandler Street, and have located services and blown out manholes in order to pull new pipe. Contractors have moved to Beckley Street. Contractors are attaching services on Beckley run. Contractors are prepping line off of Market and Dill for bursting, and cleaning up previous projects. Contractors are cleaning up on Dill Street and locating services on Midland Project. Contractors are mostly cleaning up on past jobs. Point repair at 1010 N. Pennsylvania. Attaching services at Midland Project. Contractors are starting on south sewer line of Severn. Contractors are currently bursting an emergency line on the south side of Severn, from Oklahoma to Union. Contractors are currently pipe bursting Woodland Park, Pesotum, and 10th Street. Contractors are currently bursting Pesotum, 4100 block of Chapman, and Kickapoo from 45th to 39th. Contractors are currently pipe bursting Kickapoo from 45th to Penny, Highland to 11th, and Dewey to Darrow. Contractors are currently pipe bursting Arapaho to Sequoyah, Pesotum to Draper, and the creek south of Hardesty Dr. These 3 bursts will complete the pipe bursting for this year. Final clean up on all other areas have begun.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors were awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has poured and coated the base of the new lift station, and has set the first pre-cast section of the new wet well. Piping for wet well has been installed. The new valve box has arrived and contractors with start again on Monday, November 25th, 2013. Pumps have been installed and all plumbing from old wet well to new station has been done. Lift Station has been completed. Contractors are currently waiting on electrician to install electrical meter. Electricians have installed panels and boxes. Contractors are waiting on OG&E to install new meter, and switch station from a 3 phase to a 1 phase. Lift Station has been switched over and is operating well. The Lift Station and electrical work have been completed. Contractors will be pouring driveway and installing gate. Concrete work has begun. Stem walls for lift has been completed, and new fencing and gate have been installed. Drive will be poured next week. All work has been completed. Working on punch list.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault. OG&E has been contacted about placing a meter at the Wes Watkins vault, and added to our existing account. Contractors are waiting on the tower for the SCADA system. Work is scheduled for the 3rd of March. All work is done. Haynes is coming back to work on SCADA System, and might have to install bigger tower. Haynes is still working on getting signal from tower to Water Treatment Plant. Haynes is needing to add an additional 10’ to the tower. The additional 10’ is being added to the tower.
Repair and Restoration of the River Bank Failure at the WTP, including sludge removal- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00. Staff collected soil samples for SRB for the sludge lagoon project at the Water Treatment Plant. On January 14th, 2014 the Notice to Bidders will run in the newspaper, with the pre-bid meeting to follow on February 11th, 2014. SMA will open bids on February 18th, 2014. SMA received bid packets on January 17th, 2014. SMA opened bids on February 18th, 2014, and will award the project on March 3rd, 2014. Project was awarded to CP3 Enterprises on March 3rd, 2014. Estimated start date is April 10th, 2014. Contractors began work on Wednesday, April 9th with taking the sludge out of the Northwest side of the lagoon. Contractors have hauled a total of 300 semi-truck loads of sludge out of the South Lagoon. All sludge has been removed. CP3 has hauled in more heavy equipment and have started working on the river bank.

AIRPORT/Keenan English, Assistant Airport Manager
• Airport budget has been turned in for FY 2014/2015.
• An information center for pilots, passengers, and airport visitors has been put up in the airport terminal.
• Electricity for the new airport sign at the airport entrance has been hooked up.
• Jet fuel truck repairs have been completed.
• All taxiway and runway lights have been replaced
• The airport is working with SEDF to create airport brochures to inform and market to the public and potential customers.
• Cessna and Oklahoma Aviation held the Cessna Discovery Challenge on June 15, 2014.
• The Airport hosted and catered to the Iowa National Guard the weekend of June 7, 2014.
• Scissortail Skydiving has done approximately 65 tandem jumps since opening on May 15th.
• The airport has established a hangar rate for overnight stays based on aircraft size.
• Fuel Sales
Fuel sales continue to steadily increase:
• May 2013 = 2,598.34 gal; Jet A 2,613.68 gal
• May 2014 = Avgas 2,589.27 gal; Jet A 1,181.94 gal
Airport Advisory Board
• Regular monthly meeting is being held June 18, 2014.

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
• Daily Downtown cleanup route
• Daily Park cleanup and restroom cleaning in all Parks
• Mowing/Weed eating and spraying in all parks and ROWs
• Crews working 2 hours overtime every day to clean up downtown, alley ways, and Parking lots for events
• Rain and lack of employees is getting the mowing behind
• Setting up and tearing down of several events
• Working on Monthly Park Inspections
Cemetery Division (staff of 4)
• 1 burial
• Mowing /weed eating/spraying
• Picking up flowers from Memorial day
• Daily trash pickup
• Preparing for internments
Central Garage (Staff of 6)
• General servicing and repairs to vehicles and equipment including Expo
• Processing new vehicles
• Working with insurance claims on wrecked vehicles
• Department services and repairs 238 vehicles, 206 pieces of equipment, and 4 boats
• 41 units in last two weeks with 64 total repairs
• EVT schools and testing
Shawnee Twin Lakes
• Boat traffic is picking up on Lake #1 on the weekends. The swim beaches are busy every weekend. New Lake building is being engineered and we hope to get under way with construction soon. Mowing has begun around the lake also.
Wes Watkins Reservoir
• Mowing has begun. Camping and swimming has picked up. Workers have also been doing some minor repairs to the sewer lines leaving the restroom facilities due to clogs.
Municipal Swimming Pool
• The Health Department has approved the project and is sending our permit. A pre-construction meeting has been set for June 18th at 9:00 am at the pool. Crews are moving in and setting up to begin work.
Auditorium Exterior Restoration and Window Replacement
• A punch list has been made and the contractor is working to complete it. The one window that was not replaced is on order and may take a while.
Certified Healthy Communities
• Staff will be working on getting together ordinances for the Commission to consider on storefront signage and no alcohol and tobacco advertisements at city sponsored functions. This is needed in order to qualify for the grant through TSET.
Alternative Fuels
• Staff has joined up with the Central Oklahoma Clean Cities as a stakeholder in hopes to be able to apply for grant monies to convert city vehicles to natural gas or propane. Our first meeting was December 17th. Stakeholders consist of individuals that work in the field of CNG/LPG, install equipment, operate converted equipment, or are looking into and tracking conversion data. Fleet maintenance has a meeting set up with LPG individuals to look at some of our equipment for quotes on conversion. Through information learned at the COCC meetings, staff has made the decision to hold off on conversions for a couple of more years. This is based on to get our ROI from our conversions, we need to convert vehicles running 35000 miles per to which we do not have. We have chosen to wait and watch for the price of conversions to come down.
KABOOM grant/YMCA partnership
• The YMCA is back in the running for funding on the KABOOM grant. As soon as a funding partner is found, the YMCA and the City will coordinate installation.
City Hall and Fire Stations Fire Alarm System
• Staff has received all estimates and given them to the Fire Department to apply for grants to install.
Red Cedar Local Emphasis Area
• Staff and one Commissioner has been working on a way to help private land owners remove red cedars from their property in order to make our effort of removing worthwhile. A LEA has been submitted through the NRCS office for grant funding for private land owners. More to come as we hear back.
Other Projects of Importance
• The YMCA received two grants through the Avedis Foundation. Staff will be helping implement these due to the involvement of City Property. Architects are working on drawings for one of the projects.
• Architects are working on the drawings for the new Lake Maintenance building that will be bid out soon.
• Staff worked with Shafer, Kline, & Warren, Inc. on The Parks Master Plan June 9, 10, and 11. They the three days ending with a kickoff meeting to talk about what they found in the Parks. I am forming a Steering Committee to work with the information coming in.

EXPOSITION CENTER/Mike Jackson, Operations Manager
• June 4-7, Bluegrass Festival, 800 people attended 4 day event
• June 6-8, Fullblood Limousin Alliance Cattle Sale/Show, 400 people attended 3 day event
• June 10-11, OG&E Meeting, 90 people for 2 day event
• June 14, Family Reunion, 32 people
IFYR 2014 as of 6/19/2014
• Contestants-847
• Contestant Entries-1,474
• States-29

PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
Planning
• Staff met with developers to discuss potential future and current development projects.
• Project Update: Zoning Code Update. The Shawnee City Commission adopted a revised Shawnee Zoning Code on June 2, 2014. The new code is effective on July 2.
• Building inspections staff remain busy with a very high volume of permit requests and inquiries.
• Staff is reviewing development applications (building plans) for the Shawnee Marketplace project.
• Staff prepared materials for Planning Commission and City Commission meetings.
• Staff attended the City Beautification Committee Meeting on June 12.
• Staff attended a meeting concerning the creation of a Park Master Plan.
• The City condemned five structures on June 12.
• Staff is assisting in the coordination of major events for Downtown Shawnee.
• The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 38 active cases
o Derelict Vehicles: 6 active cases
o Junk/Trash: 8 active cases
o Tall Grass/Weeds: 121 active cases

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
• Attended union negotiations
• Prepare memo for commission meeting concerning Senior Center
• Worked on budget summary
• Worked on budget imports
• Worked on budget amendments
• Worked on Resolutions for budget
• Monthly allocation
• Started year end clean up

CITY CLERK’S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
• Preparation of minutes for June 2, 2014 City Commission and Authorities meetings.
• Preparation of June 16, 2014 City Commission and Authorities agendas.
• Filed 14 lien releases and 9 public nuisance liens with Pottawatomie County Clerk; filed 2 affidavits refusing quit claim deeded property; filed 4 lien certifications with Pottawatomie County Treasurer.
• Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
• Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.

INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
• Continued project review / management for master projects
o HDMI Cable install at Cemetery
o Created Video Evidence Copy and found player for Court and installed said player
o Investigated Animal Control outage, ended up having to replace P2P wireless equipment again
o Worked on End of year Quotes and orders, IE Desktops, Cables, Printer supplies, Tablets etc. etc.
o Work on SMA system replacement for WS100
o Prep work for Airport equipment install of WS84, router and monitor.
o Prep work for Unzer Center WAP
o Updates for both Backup appliances and clients
o Police AVL Solution – Verizon mobile devices and GeoSafe continues to be deployed
o Ran new network wires and placed the 2nd OLETS computer in dispatch
o Geosafe AVL software updates

FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 186 emergency calls broken down by type below:
• Fires: 4
• Rescue & EMS: 129
• Hazardous conditions: 5
• Service Calls: 9
• Good Intent Calls: 27
• False Alarms: 11
• Overpressure Rupture, Explosion: 1
Fire Prevention
Plan Reviews
• None
New Construction Inspections
• None
Requested / Administrative Inspections:
• None
Permits and On-Site Inspections
• 2 open burn permit
• 4 inspections/special event permits
Training
• Haz Mat Technician Refresher (All Shifts) (6/9-14/14)
• 2nd Quarter 2014 Minimum Company Standards Due (6/30/14)
• IAFC Conference @ Dallas TX (Underwood, Taron, Cooley) (8/13-16/14)
• Annual Fitness Test (All Shifts) (9/2,3,8/14)
• Development Minimum Company Standards (3rd Quarter 2014)

POLICE DEPARTMENT/Russ Frantz, Chief
Police
• Police reports: 301 / arrests: 97
Total Citations: 183 Handwritten Citations: 126 E-Citations: 57 Traffic Accidents: 25
Dispatch
• Dispatch managed 3,987 calls (Police/Fire/EMS calls dispatched only)
Accreditation/Lt. King, Accreditation Manager
• Working on Accreditation files
• Assisting with CID
• Nuisance Alarms.
• Field Training Program.
• CJIS.
CID
• 47 Cases Forwarded to CID for Review
• 12 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 8 Other Cases Assigned
• 18 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 9 Other Cases Cleared
• 16 Felonies Filed through DA’s Office
• Arrests Made
• 12 No Further Needed (NFN) Cases
• $130 Total Property Recovered
• 9 Pending Assignment (PA) Cases
• 1 Call Out
• 13 Assists with Patrol and Other Agencies
COP’s Grant Program
• DTF Intel meeting
• FB surveillance
• Update Intel log
• Inv. drug tips
• Drug house surveillance
• FB surveillance
• Inventory conspiracy case
• Drug house surveillance
• Drug house surveillance
• Evidence firearms
• Inv. drug case
• 2 arrests for meth and marihuana
• Drug house inventory
Evidence
• Number of evidence items brought in: 43
• Number of evidence items released: 5
• Number of found property items taken in: 5
• Number of items submitted to the OSBI: 8
• Number of evidence disposition files/cases cleared: 50
Staff
Police Officers - 59 / 3 Officers in FTO program/ 1 in CLEET Academy / 53 available
• Dispatch positions - 13 / 11 available for service / 2 in training status / 2 open position
• Animal Control Positions - 4 / 4 available for service
Animal Control
• Calls Responded: 182
• Animals Impounded: 70 / Animals reclaimed: 6 / Animals adopted: 2

Expires:9/7/2014

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Interesting Water Facts

You probably use more water each day than you suspect.
Remember... EVERY DROP COUNTS!

Action Gallons
Flushing the toilet 1-5 gallons
Running the faucet 1-5 gallons / minute
Taking a Shower 2-10 gallons / minute
Filling a bathtub half full 20-50 gallons
Running the dishwasher At least 15 gallons
Running the washing machine (clothes) Up to 50 gallons
   
Real Time Lake Level Data
 

Multi‐Reservoir Yield and Operations Analysis- The Multi‐Reservoir Yield and Operations Analysis study is now available. Click here to view the document.

Real Time Lake Level Data

 

 

Lake Level Gauge Lake Level Gauge

The gauges at the right displays the most recent Shawnee Lake No.1 and Wes Watkins level based on real time USGS data. You can view more data and information on the Shawnee Lake No 1 levels as well as view recent historical level information by visiting the USGS Shawnee lake site. Note this is an external site not managed by the City of Shawnee.

Another useful online site is the US Drought Monitor that tracks current drought conditions across the United States and can be used to visualize the current issues.
 
Most people are not aware that there is a USGS Shawnee Lake Weather Station set up at the Twin Lakes to record weather data for the area. Visit it to get temperature, precipitation, relative humidity, wind speed and direction, and barametric pressure of the lake area.


Every Drop Counts!
 
Did you know that the average American uses 100 gallons of water every day? But we can all reduce that amount by as much as 30 gallons by taking a few simple steps, such as installing WaterSense labeled plumbing fixtures and using water efficiently in our yards.
City of Shawnee/Shawnee Municipal Authority is committed to protecting the future of our national and local water supply through water-efficient practices, products, and services. That is why we are partnering with the U.S. Environmental Protection Agency (EPA) to bring to you WaterSense, a national program that offers people a simple way to make product choices that use less water—and perform as well or better than your existing products.

Why Should You Care?
 
Using water efficiently will conserve supplies for future generations.

Protecting and preserving the nation’s water supply is critical to our economic future and human health.

  • WaterSense labeled products and services perform as well as or better than their less efficient counterparts.
  • Purchasing WaterSense labeled products can help you protect the environment and help you save money on utility bills.
  • Test Your WaterSense

Think you know everything there is to know about water? You can’t be sure until you’ve played EPA’s “Test Your WaterSense” online quiz! Test Your Water Sense  Maneuver the water-efficiency hero Hydro through water pipes and answer water-efficiency questions while avoiding water-wasting monsters such as Sogosaurus and Drainiac.

WaterSense Labeled Products

Stay tuned as WaterSense labeled products become available at a store near you! EPA maintains an online directory of labeled products Water Sense Product Index 

Learn More
 
Why water efficiency?   Learn about the benefits of water-efficiency and find links to related resources and state programs. Water Sense Tips
 
It is our goal to provide sufficient and safe water at the lowest possible cost to the citizens of Shawnee. 

   The City of Shawnee utilizes the Shawnee Twin Lakes and Wes Watkins Reservoir as its raw water source. They have an estimated combined storage of 34,000 acre feet with a surface area of 2,436 acres and dependable yield of 4.3 MGD. The Wes Watkins reservoir has increased the raw water available to the community.   Wes Watkins estimated storage is 11,581 acre feet of water at Normal (municipal) Pool elevations; at its flood pool elevation, the reservoir volume will be 21,869 acre feet and the surface area will be 1,640 acres. The Pottawatomie County Development Authority is the owner and developer of this project in partnership with the City of Shawnee. The dependable yield of the Wes Watkins reservoir is 4.5 MGD. Water from the three lakes will be used on a rotating basis to protect the water rights and provide for the needs of the City, PCDA and other users.

The City of Shawnee has four water storage towers with a total capacity of 2.5 million gallons.

 

 

 

The Wastewater Collection Division, with a staff of 7 maintains 135 miles of sewer mains, and ten lift stations. This includes repair and replacement of sewer mains, manholes, and video inspection of sewer mains. One crew spends eight hours every day jet cleaning sewer mains to keep them flowing properly. This division has flushed millions of feet of sewer line over the years.

The Water Treatment Plant produces an average 4.4 million gallons of potable water each day. The water treatment facility is located on south Kickapoo near the North Canadian River.  The first plant was originally built in 1895.

The Northside Wastewater Treatment Plant increased to 3.0 million gallons per day by a $3,500,000 project completed in June, 1997. The plant currently treats an average of 1.59 MGD of wastewater each day, much of which comes from the industrial area located in the northern area of Shawnee. As a part of the Northside Plant expansion a new interceptor line was installed from Wolverine Road and Harrison to the plant. That project eliminated a lift station and provided increased capacity to the industrial areas north of the plant. Improvements at the plant included two new clarifiers, increased sludge digestor capacity, a new chlorine basin and chemical building.

The Southside Wastewater Treatment Plant currently treats an average of 2.27 million gallons of wastewater each day. It has a capacity of 3.0 MGD. The Southside Treatment Plant serves the area south of the ridge line that divides the city. This includes the central business district and the major residential areas of the City. Both plants have excess capacity. The population equivalent of the treatment plants is 46,000.

The Industrial Pretreatment Program was approved by EPA in 1983 and revised in 1993. Objectives of the program include the following:  

    1. Prevent the introduction of pollutants into the POTW which will pass through or interfere with the treatment operations and/or the use or disposal of the municipal sludge;
    2. Improve the feasibility of recycling and reclaiming municipal and industrial wastewater and sludge;
    3. Enforce applicable Federal Categorical Standards and requirements; and
    4. Generally, to reduce the health and environmental risk of pollutants discharged to the wastewater collection and treatment system.

 
Other Water / Wastewater Information

External Links and Information