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Staff Activity Report for February 12 - 18, 2012
Engineering Department:
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> All utilities: OG&E, ONG, and AT&T have been relocated and cleared of conflicts with roadway construction, and the City has acquired right-of-entry to the last remaining parcel that is currently in the condemnation process with the Court. ODOT was notified in October that the utilities were cleared. ODOT was notified in December that the City has acquired (or right of entry) last remaining r/w parcel. ODOT indicates this project may be in line for letting in early spring, but have not submitted a tentative revised schedule. EST (ODOTs Engineer) submitted Final Plans for review on February 2, 2012. The City completed its review, and sent comments back to EST and ODOT for incorporation into the final plans. The City is still awaiting comments from ODOT concerning right-of-way documentation that was submitted to ODOT in March of 2011.
* Beard Street Widening Project (from Farrall to the Canadian River Bridge)
> Project was awarded to All Roads Paving in the amount of $367,732. Project is essentially completed and opened to traffic. Miscellaneous cleanup and sodding of disturbed areas are scheduled for the week of February 27th.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings. Project had been bid out with a Bid Opening scheduled for February 6, 2012, but, because of a request by ODOT to have the plans include some additional language and notifications, the bids were rejected and returned to the bidders. Project will be re-advertised for bids once we get clearance from ODOT that the bidding process can proceed. ODOT has requested additional information and that will be submitted within the week.
* MacArthur Street Lighting Project (from Leo to Kickapoo)
> City Commission approved OG&Es proposal to provide and install twenty-six (26) 30 fluted poles and lights along MacArthur Street from Leo to Kickapoo. OG&E has begun the decorative light installation, and should be completed within the next 2-3 weeks barring any prolonged bad weather. OGE is approximately 85% complete. Cost of the project is $88,610.00, which the City of Shawnee has paid OG&E for the work.
* Expo Parking Lot Improvements
> Project was awarded to CGC, LLC in the amount of $1,696,850.00. Project began Monday January 16th with removal operations being started. Contractor completed sanitary sewer installation, and will begin with waterline installation next week. Work is being coordinated with OG&E and Shawnee Lighting on their electrical and lighting installations. CGC is scheduled to begin base stabilization of the east parking lot(s) beginning Thursday, February 23, 2012, and that operation should continue until the end of the week on March 3, 2012. Project is approximately 15% completed and is scheduled as a 150 calendar day project, with completion by end of May, barring any substantial and prolonged weather delays, the project should be completed well before the July rodeo events scheduled.
* Lake Road Bridge Repair Project
> Project was awarded to PbX Corporation in the amount of $630,316.30. Project began Tuesday, January 31, 2012. Traffic is narrowed down to one lane while bridge rehab work is in progress. The east bound lane has been milled off and hydrodemoed in preparation of bridge deck repair which will start the week of February 27th. After deck repair the eastbound lane will then be overlayed with 2 concrete polymer overlay. Upon completion of eastbound lane, contractor will then close off west bound lane and begin repair procedure again for the westbound lane. Citizens are encouraged to find alternate routes instead of using Lake Road.
* Safe Routes to School Sidewalk Project (from Shawnee Middle School, north along Union Street to Chapel Ridge Apts.)
> Project awarded to Parathon Construction in the amount of $87,352.50. Contractor has been working on the project for 3 weeks and is approximately 99% completed. Project completion should be realized in within the next week or so.
* Bryan & Independence Intersection Traffic Signal Project
> Surveying and field data acquisition has begun on the proposed traffic signal project to be installed at the intersection of Bryan & Independence. Upon completion of field data acquisition, staff will proceed with preparing engineered drawings and plans. Anticipate being able to let project for bids May-June of 2012.
* Traffic Control Department
> Ran street sweeper on route 5 and major arterials
> Checked intakes in sector 3
> Replaced 2 end of road markers on Walker Rd
> Replaced weight limit signs on Belcher Road and Patterson Road
> Set & removed work zone on Harrison (Wilson - Cammack) for the Utility Department
> Replaced stop sign at Sequoyah & Cherokee
> Replaced signal lamp for north bound red at Highland & Kickapoo
* Street Department
> Salted roads 2 days due to snow/sleet
> Ran intakes 3 days
> Saw-cut water-cuts at: 201 N. Draper and 412 N. Draper
> Hauled 18 loads of rock from Wewoka
> Patch truck ran 1 day
> Repaired water-cuts on Kickapoo just north of Highland (34 x 12) and 412 N. Draper (10 x 5)
> Started repair on water-cut at Harrison & Payne (12 x 12) 25% complete
> Saw cut 20 Gilpin (100 x 13) and 19 Gilpin (150 x 13) for concrete panel replacement
> Installed a tinhorn at 917 N. Pennsylvania
> Bladed the following roads: Wolverine, Westech, and Acme
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.069 Last week: *MGD - 3.134
> Pumped 146,886,000 MG to date compared to 166,043,000 MG for same period last year
> Line Maintenance made a 12” tap and installed a new valve on the filter back wash supply line
> Two of our employees passed the “C” lab DEQ test
> Performed routine plant maintenance
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.144 **BOD - 27 mg/l ***TSS - 3.5
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 0.733 **BOD - 4.4 mg/l ***TSS - 4.7
> Hauled 126,000 gallon of bio-solids for February
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 90, Water/Sewer Line Locates - 57, Leak Checks - 16, Cut-offs Replaced - 1,
Reset Water Meters - 3, Pull Meters - 6, and Main Breaks - 4
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 21,900 ft. Flushed (year to date) - 137,525 ft.
> Total Service Calls - 57, Sewer Lines Checked - 31, Emergency Sewer Calls - 10, and Lift
Stations Checked - 14
> Working flusher list and helping Line Maintenance with service orders as needed
> Performing maintenance on Lift Stations
> Completed two (2) manhole rehab projects
* Construction Inspector
> Primrose: tested sewer line with mandrel test and it passed. All sewer tests have passed and my
recommendation is acceptance of the sewer. I am still waiting to take bac-t samples.
> Expo: Sewer has been completed and has started laying water line south from the tie-in.
> Margaret Manor: I have taken bac-t samples and am awaiting DEQ approval. The sewer has
been tested for both pressure and mandrel and both passed.

* Planning
> Staff reviewed numerous building permits and land use applications.
> Staff held nuisance hearings for suspected dilapidated homes.
> Staff completed reports and information for the City Commission agenda packet.
> Staff continued analysis of off-premise sign regulations and began the process of inventorying
existing off-premise signs in the City.
> Staff prepared and presented materials at the City Commission meeting.
* Community Development
> Staff monitored existing rehabilitation projects and processed reports and applications.

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Removing graffiti in all city parks
> Trimming trees in all city parks in town and the lake area
> Doing repairs and changing light bulbs at the Library
> Installed electric winches on basketball goals at the Auditorium
> Wiegant Park playground unit installation ongoing
* Cemetery Division
> One burial last week
> Leveling markers and preparing equipment for herbicide spraying
* Central Garage
> 33 units in last week with 36 total repairs to vehicles and equipment
* Current City Building Projects
> Oklahoma Certified Healthy Communities Application (Awarded Basic Certification)
> Lake #1 fishing dock is closed due to storm damage, no date for reopening. Budget for new
dock in FY 12-13
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)

AIRPORT/Rex Hennen, Assistant Airport Manager
* Runway Rehabilitation Project
> Bid has been awarded. We received approval from the FAA to issue a Notice to Proceed.
Pre-construction meeting is scheduled for February 23 and will be held at the airport.
Project construction will begin in March, 2012.
FAA Grant: $3, 524,477 and the OAC Grant: $221,006 has been awarded
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final review and approval is imminent.
* Department of Commerce “Oklahoma Certified Site Program - Aerospace Park”
> Application is nearing final completion by SEDF and airport staff
* Airport Advisory Board
> Regular meeting was held at 5:30 p.m. on February 15, 2012 in the Airport Terminal:
Status of restaurant project discussed, reports given by the Business/Events and Facilities
Committees, and negotiations to possibly locate Enterprise Care Rental in the terminal
* 2012 Youth Aviation Adventure – Saturday, April 14, 2012
> Planning Committee will meet bi-weekly until the event
> Special Guest Instructor – Commander John B. Herrington, the first Native American to fly and
walk in space.

EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events
> February 13, Gordon Richard Achievement Banquet, Conference Center, Upstairs
> February 14, Unity Health Center Heart Luncheon, Conference Center
> February 16, Shawnee Chamber Awards Banquet, Conference Center
> February 18-19, G&S Promotions Gun & Knife Show, Conference Center
> Heart of Oklahoma Youth Rodeo (HOYRA) Fred Humphrey Pavilion
Exposition Center (continued)
* East Parking Lot Project
> Construction on parking lot continues with the laying water line and grading surface
* 50 Amp Upgrade
> Continues with contractor installing electrical pedestals

* City Clerk’s Office
> Preparation of 2/21/12 City Commission agenda
> Routine tort claims and vehicle/equipment insurance issues.
> Filed 2 public nuisance liens and 7 lien releases with Pottawatomie County Clerk
> Processing of files at the Records Center
* Utility Billing/Customer Service
> Training of new customer service employee
> Zone 1 Cut-off (2/15/12)
> Routine phone calls and customer service issues

HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA’s for status changes/retirements/resignations
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman’s comp
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Review and attend WC case proceedings
> Observe crews in the field for safe work procedures
> Processing items for compensation study

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
No Report this week/Vacation

INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Email Server migration misc clean up / backups, etc
> Started updates to Registrants/Offender web pages per request from PD
> Help accounting with Incode reports and install new printer
> Work on AED software for Fire Department
> Change access control permissions for court
> Install flash, set up printers, and install video player for Engineering and Planning
> Rerouted network cabling per request from Court
> Work on setup and testing of Window tablet PC
> Work on Email server routing issue for Fire Station 2
> End user and printer support for printer confusion at Garage
> Reviewed pricing / sourcing for Engineering plotter
> Updated banking security settings for Accounting employee changes
> Began e-commerce and web site updates for Airport Youth Aviation meet
> Updated Lake Permitting values for Business Licenses
> Resolved posting error on new CDBG fund

FIRE DEPARTMENT/Dru Tischer, Interim Chief
* Suppression
> Responded to 90 emergency calls: Breakdown of calls: Fires - 2, Rescue/EMS - 63
Service Calls - 2, Good Intent Calls - 9, False Alarms - 8, and Hazardous Conditions - 6
* Prevention
New Construction Inspections
> Amy McDaniel Childcare, 4031 N. Union (final inspection)
Requested/Administrative Inspections
> First Baptist Church Daycare, 227 N. Union
Permits and On-Site Inspections
> Immanuel Baptist Church, 1451 E. 45th (hood suppression system)
* Training
> Physical Fitness, Street & Hydrant Review, Fire Strategy & Tactics
> Kaplan EMS C.E.U. Training: Chest Trauma, Diabetic Emergencies, EMS Documentation,
Abdominal Aortic Aneurysm and Hypothermic Patient
> Kaplan Fire C.E.U. Training: Orientation, Safety, Communications, Fire Officer, and
Hazardous Materials
> Oklahoma Pipeline Awareness Training (Green Shift)
> Red Shift Training: Hydrogen Sulfide Emergencies, Lightning Strike Residential Structure
Fire Review, and Fire House NFPA 1710
> Probationary Fire Fighter Skills Training and Evaluation
> Fire Fighter Safety: SCBA Emergency & Self Rescue

> Continued working on addressing of OBU
> Worked with planning on merging duplicate records in Incode
> Continued working to get phone service for lift stations at Wes Watkins.
> Attended FEMA training on Monday
> Conducted EOC radio tests Wednesday morning
> Attended State Communications Unit Leader Committee meeting in OKC
> Participated in OKWIN Technical Committee bi-weekly conference call.
> Reprogrammed radio at County 9-1-1 Center to add Pink Fire Dept.
> Attended training from the Pipeline Group on Monday afternoon
> Participated in the Central Oklahoma Urban Area Security Initiative Budget Committee meeting
> Participated in the Local Emergency Planning Committee Meeting
> Attended the Central Oklahoma Emergency Managers training on Thursday morning
> Hosted Webinar for National Weather Service Spotter Training on Thursday night
> Worked on preparations for Statewide exercise

* Police
> Auto burglar apprehended with stolen property and guns
> Fatality accident worked on river bridge on HWY 177
Police Department (continued)
* COPS Grant Program
> Crime Prevention presentations: 4–55 attended
> Citations: 14 Arrests: 5 Warrants: 5
> Initiated programs picked up: Reserve program, Drug tip hotline, Crime stoppers, and Boy
Scout facilitators for Explorer program
> Patrols: Extra patrol, School Zones Patrol, Mall Patrol, Park Patrol for increased vandalism
> Planned activities: Bike Sting, Driver’s License checks, Warrant sweeps, Compliance Checks,
and Assist patrol
> Community Contacts: Sub Station, DA Office, Domestic Violence Investigator, City Court,
DTF, REOW, Westside Neighborhood Watch, A-OK Railroad, Tulsa Police Department, and
Pottawatomie County
> 17 Cases forwarded to CID for review
> 4 Felony Cases Assigned / 2 Non-felony Cases Assigned
> 6 Felony Cases Cleared / 1 Non Felony Case Cleared
> 1 Felony Filed through DA’s Office
> 2 Total Arrests Made
> 2 NFN Cases Being Looked Into
> *6 Assists with Patrol and Other Agencies*
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 12 (ADM 101 thru 112)
> Other agencies visited during the week: Midwest City Police Department
> Number of calls: 5
* Evidence
> Number of evidence items brought in: 62
> Number of evidence items released: 4
> Number of found property items taken in: 2
> Number of items submitted to the OSBI: 17
> Number of items released from OSBI back to the Department: 13
> Number of evidence disposition files/cases cleared: 3
> Number of calls: 2
* Staff
> Police positions-59: 1 open position / 2 not available for Service / 1 away on extended military
service / 4 in Field Training Program
> 12 Dispatch positions /9 available for service
> 4 Animal Control Positions / 4 available for service



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If you're thinking about starting a construction project?
Be sure to check on the necessary permits and licenses. Call the Code Enforcement Division at 405-878-1666 if you have questions regarding City Building Codes. Zoning issues are handled by the Community Development Division 

Building Permits and Licenses If you’re thinking about starting a construction project, be sure to check on the necessary permits and licenses. You can download a permit application at Building Permits and Licenses or call 405-878-1666 if you have any questions.

Residential or "Garage" Sales require a permit too. The cost is $10.00 for a 2 day permit and you are allowed 3 sales a year. The price includes 3 signs. They can be obtained at 222 N Broadway and you can call 405-878-1616 if you have any questions. Your sale will be Listed Here for free as well.

The City issues numerous other permits and licenses. If in doubt, call the Planning and Building Department at one of the above numbers.

Need to Report Nuisance Property?
You can view and report high grass and weeds, inoperative cars, derelict cars, or vacant buildings, online at the Action Center or call 405-878-1602.

Housing Information
Several assistance programs are available to help ensure that our citizens are able to afford quality housing. The City's CDBG Urban Renewal Office administers loan and grant programs for emergency repairs and home improvement.