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Staff Activity Report for April 8-14, 2012
Engineering Department:
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> ODOT and EST, Inc. indicate they have completed the Kickapoo design plans and right-of-way plans. ODOT has scheduled a meeting with City officials on April 27, 2012 to go over in detail what ODOT now says is needed for the road project to move forward. The City had previously acquired all right-of-way parcels based on what ODOT and their previous engineering firm (Clour Engineering) had directed the City to do, but, apparently some of that work was in error, due to closure errors. The City will learn more details when the April 27th meeting is held, but, it appears there may be minor issues with legal descriptions of several of the parcels that will need to be addressed. ODOT has indicated that efforts are still proceeding towards letting the project in June 2012.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings. City has had to revise plans at ODOTs direction and will get those returned to ODOT within the next 2 weeks. No bid letting schedule has been determined yet.
* Expo Parking Lot Improvements
> Project was awarded to CGC, LLC in the amount of $1,696,850. Project is approximately 55% completed. The east parking lots are completed and will be opened for use the week of April 23rd. Work will begin on the west parking lots and scheduled completion date is the 3rd week in June with addition of landscaping and irrigation work. City Commission at their April 2, 2012 meeting authorized staff to proceed with formalizing a Change Order for landscaping and irrigation system, approximate cost of landscaping and irrigation is at $136,000.
* Gordon Cooper Bridge (southbound lanes)
> The City and Citizen Potawatomi Nation (CPN) have entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. Specifications, bid documents, and plans have been completed by the City, and will be given to the CPN by April 12, 2012 for them to solicit bids to do the work. City will still have inspection responsibilities for the project once work gets underway.
* Lake Road Bridge Repair Project
> Project was awarded to PbX Corporation in the amount of $630,316.30. Eastbound lane completed and open to traffic. Contractor is working on the westbound lane completing all the deck repairs. Next week Contractor is scheduled to install the westbound overlay. Overall project is approximately 90% complete. The Contractor should be completed with project within two weeks.
* Bryan & Independence Intersection Traffic Signal Project
> Design plans for the signalization of the intersection are approximately 95% complete, and a request to authorize letting the project for bids will occur at the May 7, 2012 City Commission meeting.
* Kickapoo & Kulhbird Lane Safety Improvements
> Plans are being prepared that will result in a wall at the referenced intersection being terraced to provide better sight distances at intersection to improve safety. Plans are approximately 80% complete, and request to advertise the project for bids will be sought at the May 7, 2012 City Commission meeting.
* Rehab Asphalt Streets Project (FY11-12)
> Staff reviewing and evaluating asphalt streets that will be recommended for maintenance work, i.e. milling and overlaying. Anticipate taking list of recommendations to City Commission at their May 14, 2012 meeting to request authorization to advertise project for bids.
Traffic Control Department
> Ran street sweeper on routes 1 & 2
> Replaced speed limit signs on Wolverine Rd, entrance sign for parking lot G, and a no parking sign at 920 E. 7th
> Installed railroad crossing signs on Wolverine Rd and bridge end markers on Acme Rd
> Vacuumed out signal cabinets and replaced filters at Hardesty & Hwy 177, Dunbar & Beard, Beard & Farrall, Beard & Main, Broadway & Main, Bell & Main, Union & Main, Philadelphia & Main, Minnesota & Main, Main & Harrison, and 10th & Harrison
> Recovered two work zones for the Street Department on S. Beard at James Allen Bridge & Dunbar /lane closure and Hayes & Dunbar/lane closure
> Replaced signal lamp for westbound green at Union & Highland
> Reset the intersection of Union & Main (on flash/conflict) and Kickapoo & Kickapoo Spur (on flash / power failure)
> Replaced load switch for eastbound signals at Kickapoo & MacArthur
> Re-striped traffic drums
Street Department
> Bladed and hauled 6 loads each of rock to Wolverine, Westech and 2 loads to Magnino south
> Finished Beard St. driveway approaches (35x5) (15x15)
> Hauled 7 loads of rock from Wewoka to the Public Works Service Center
> Box-bladed the following alleys: behind Rock Island Key Shop, from Kickapoo to Louisa south of Georgia, between Park & Louisa south of Farrall, south of intersection of Beard & Farrall, between Beard & Broadway from Dewey to Wallace, between Broadway & Hobson from Dexter to Dewey, between Park & Louisa from Highland to Ridgewood, and Florence & Cleveland off 10th.
> Finished concrete pad for Water Department (33x25)
> Patch truck ran 2 days
> Lake roads bladed: Magnino, Pecan Grove, and Archery Range
> Tore out entrance into Expo (35x20)
> Trimmed trees at the blockade at Broadway & Bell and put reflective tape on guardrail
> Bladed Stevens north and Cowtrail

* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.939 Last week: *MGD - 3.967
> Pumped 342,443,000 MG to date compared to 340,501,000 MG for same period last year
> Completed second round of bac-t sampling
> Performed routine plant maintenance
> Standard Masonry has completed earthquake damage repairs
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.332 **BOD - 24 mg/l ***TSS - 5
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 0.987 **BOD - 3.4 mg/l ***TSS - 2.0
> Hauled 102,000 gallons of bio-solids for April
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 82, Water/Sewer Line Locates - 56, Leak Checks - 13, Cut-offs Replaced - 11,
Main Breaks Repaired - 3, and Reset Water Meters - 2
> Doing clean-up and placing top soil where needed following main break repairs
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 25,800 ft. Flushed (year to date) - 292,680 ft.
> Total Service Calls - 34, Sewer Lines Checked - 27, Emergency Sewer Calls - 5, and Lift
Stations Checked - 17
> Worked the flusher list, maintenance on Lift Stations, and manhole rehab
* Construction Inspector
> Pipe-bursted 200 feet of 8” sewer line and inserted one manhole in the alley between Tucker
and Pennsylvania from Anna to Darrow
> Pipe-bursted from Creek Drive to the creek at the south end of Seneca
> Tri-Star has completed two emergency bursts and has started on the list of the potential 14
sewer lines that need replacement

* Planning
> Staff attended the City Commission Special Meeting
> Staff attended monthly meetings of the Shawnee Beautification Committee and the Shawnee
Economic Development Foundation
> Staff prepared materials for the City Commission’s regular meeting, including modification to
the City’s non-accessory sign ordinance
> Nuisance abatement hearings were held and three additional structures were ordered removed
> Information was prepared for the Planning Commission Workshop on the zoning code update
> Code compliance officers continued responding to an unusually high call volume related to tall
grass and weeds

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Various repairs and graffiti removal in several city parks and buildings
> Painting and clean-up around lake area
> Turning water on in various city parks
> Mowing and weed eating has begun in all areas
> Herbicide spraying fence lines
> Preparing equipment for mosquito control
> Set corner posts in Veterans Park for fencing
* Cemetery Division
> One (1) burial last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage
> 30 units in last week with 44 total repairs to vehicles and equipment
> Exploring the possible use of CNG vehicles for city fleet
* Current Projects
> Trash Off Day in Shawnee is scheduled for April 21st at Kidspace Park
> Lake #1 fishing dock is closed due to storm damage, no date for reopening. Budget for new
dock in FY 12-13
> Writing specifications for the Floating Fishing Dock on Lake #1
> Working on various projects on Lake #1
> Community Center Fire Suppression System installation to begin soon (plans submitted)
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)

AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting scheduled for 5:30 p.m., April 18, 2012 was held in the Airport Terminal.
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction underway: Complete removal/replacement of east side of the south 1,700
feet of the runway
> Removal and placement of aggregate is complete
> Subgrade has been stabilized with lime
> Overlay/strengthening of south 3,000 feet of the runway
> Installation of LED runway lights
> Grading of safety areas
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final review and approval is imminent.
* Department of Commerce “Oklahoma Certified Site Program - Aerospace Park”
> Application is nearing final completion by SEDF and airport staff.
* 2012 Youth Aviation Adventure – Saturday, April 21, 2012
> Special Guest Instructor – Commander John B. Herrington, the first Native American to fly and
walk in space.

* 2012 Pilots and Pancake Fly-in – Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
> Planning committee meeting monthly

EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events
> April 9, Commission Roundtable Discussion, Conference Center, Upstairs
> April 10, Unity Spring Style Show, Conference Center
> April 11, OGE Meeting, Conference Center, Upstairs
> April 13, Taste of Home Cooking School, Conference Center
> April 13-15, NBHA State Finals Barrel Racing, Fred Humphrey Pavilion
> April 14, Two Wedding Receptions, Conference Center
* East Parking Lot Project
> Construction continues on parking lot: laying asphalt, pouring concrete in center island, and
installing irrigation
* 50 Amp Upgrade
> 100 thru 300 section complete and are working on the 400 section
* IFYR 2012
> 472 contestant pre-entries
> 879 event pre-entries
> 25 states

* City Clerk
> Preparation of 4/16/12 City Commission agenda and the 4/9/12 special called minutes
> Routine duties including tort claims, insurance on vehicles and property
> Distribution of Contract Review agenda & documents
> Budget preparation (M & O)
* Utility Billing/Customer Service
> Continued work on Policy and Procedures Manual for Utility Billing
> Review of Utilities section of Municipal Code in preparation for recodification
> Budget preparation (M & O)
> Routine customer service/billing transactions and issues

HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA’s for status changes/retirements/resignations
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman’s comp and Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on Bank Reconciliations,
> Worked on 2011-2012 Budget
> Attended Tyler Connect Conference in Grapevine Texas on April 11-13, 2012

INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Continued multiple desktop system builds and replacements
> Move Equipment for New Legal Assistant and installation of Printer
> Reviewed Video Server failure, debugging, and vendor support contact
> Various User support items for Fire, Police, and Accounting
> Misc Printer support including EP failure on CID printer
> Various Printer supply refreshments and replacements
> Download, review and install Engineering software for server and client sides
> Continued Police Toughbook builds and deployments
> Training on departmental specific software for SMA
> Remote video recording of Commission meeting at Expo Center
> Resolved various Fire and Police Records department printing end user issues
> Set up new accounts and reset end user forgotten passwords in Global Records and mReach
> Reviewed / Resolved DC power issues in a police unit
> Print ID and Access Control cards
> CIO Attended Tyler Connect Conference in Grapevine Texas

FIRE DEPARTMENT/Dru Tischer, Interim Chief
* Suppression
> Responded to 74 emergency calls: Breakdown of calls: Fires - 3, Rescue/EMS - 47
Service Calls - 6, Good Intent Calls - 12, and False Alarms - 2, and Special Incident - 1
* Prevention
Requested/Administrative Inspections
> Brick House Pub, 113 N. Bell
Permits and On-Site Inspections
> Open Burn: 643 N. Cleveland, South Leo, and 723 S. Market

> Worked with County 911 on corrections to MSAG & addressing for tribal property
> Registered 2 additional contacts in BlackBoard Connect.
> Worked on miscellaneous storm shelter information. Fielded several calls about she
> Registered 10 additional storm shelters in the homeowner database
> Worked with electrician on repair of warning siren
> Staffed EOC during storm watch activities of Friday afternoon
> Conducted EOC radio tests on Wednesday morning
> Toured Crossroads Headstart facility on Wednesday morning providing guidance on storm
safety plan and shelter locations
> Attended OKWIN System Governance Board meeting on Thursday morning
> Attended Central Oklahoma urban Areas Security initiative Tactical Interoperable
Communications Plan review task force meeting on Thursday afternoon
> Hosted Spotter team training session in the EOC on Thursday evening
> Completed tasks related to storm watch preparation on Friday morning
> Fielded several calls concerning locations of community tornado shelters
> Activated EOC for Storm Watch and response operations on Friday afternoon
> Surveyed area where tornadoes were reported for damage on Friday evening.
> Activated EOC for Storm Watch and response operations on Saturday afternoon/Sunday

* Police
> 15 Arrests – 147 reports
> Total Citations: 52 / Handwritten Citations: 24 / E-Citations: 28 / 53.85% were E-Citations
> Dispatch handled 1470 calls (Police/Fire/EMS)
* COPS Grant Program
> Citations: 8 / Arrests: 4 / Warrants: 1
> Assisted Dayshift, Evening Shift, and DTF
> Field Training Officer Program / Metro Area Traffic Safety / Take 25 Events with Citizen
Pottawatomie Nation
> Assisted DA with investigation follow-up
> Initiated programs picked up: Reserve program, Drug tip hotline, Crime stoppers, Boy Scout
facilitators for Explorer program
> Patrols: Extra patrol, School Zones Patrol, Mall Patrol, Park Patrol for increased vandalism,
> Planned activities: Boy Scouts, Sentinels, DL checks, Warrant sweeps, Compliance Checks,
Safety Corridor, Assisted patrol Day, Midnights, and evening
> Community Contacts: Sub Station, DA Office, PCSO & DTF, City Court, MATCS, REOW,
Neighborhood Watches, A-Ok railroad, Tecumseh PD, Pottawatomie County, and CPN Police
> 17 Cases forwarded to CID for review
> 2 Felony Cases Assigned / 8 Non-felony Cases Assigned
> 6 Felony Cases Cleared / 1 Non-felony Cases Cleared
> 2 Felony Cases Filed through DA’s Office
> 3 NFN Cased being looked into
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 6
> Files worked on for the week: OPS 101 - 106
> Number of Police Reports Taken: 3 Number of Calls: 4
* Evidence
> Number of evidence items brought in: 17
> Number of evidence items released: 14
> Number of found property items taken in: 10
> Number of found property items returned to owner: 7
> Number of items submitted to the OSBI: 26
> Number of items released from OSBI back to the dept: 7
> Number of evidence disposition files/cases cleared: 8
> Number of police reports taken: 4
* Staff
> Police positions-59: 2 open position / 2 not available for Service / 1 away on extended military
service / 3 in Field Training Program
> 12 Dispatch positions /9 available for service / 1 in training / 2 positions to fill
> 4 Animal Control Positions / 4 available for service



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Visit the Shawnee Online Shelter by clicking here now!

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Click here for more information.
If you're thinking about starting a construction project?
Be sure to check on the necessary permits and licenses. Call the Code Enforcement Division at 405-878-1666 if you have questions regarding City Building Codes. Zoning issues are handled by the Community Development Division 

Building Permits and Licenses If you’re thinking about starting a construction project, be sure to check on the necessary permits and licenses. You can download a permit application at Building Permits and Licenses or call 405-878-1666 if you have any questions.

Residential or "Garage" Sales require a permit too. The cost is $10.00 for a 2 day permit and you are allowed 3 sales a year. The price includes 3 signs. They can be obtained at 222 N Broadway and you can call 405-878-1616 if you have any questions. Your sale will be Listed Here for free as well.

The City issues numerous other permits and licenses. If in doubt, call the Planning and Building Department at one of the above numbers.

Need to Report Nuisance Property?
You can view and report high grass and weeds, inoperative cars, derelict cars, or vacant buildings, online at the Action Center or call 405-878-1602.

Housing Information
Several assistance programs are available to help ensure that our citizens are able to afford quality housing. The City's CDBG Urban Renewal Office administers loan and grant programs for emergency repairs and home improvement.