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Staff Activity Report for July 7 - July 13, 2013 THIS NEWS ITEM EXPIRED 10/24/2013 AND IS NO LONGER ACTIVE AND MAY NOT REFLECT CURRENT INFORMATION! THIS INFORMATION IS FOR ARCHIVAL PURPOSES ONLY!
7/24/2013 CITY MANAGERS OFFICE/Brian McDougal, Manager
Attended City Manager Association of Oklahoma in Miami
Commission Agenda preparation
Preparation for OWRB Meeting
Preparation to offer airport mgr
IUPA ARBITRATION PREPAEATION
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Airport Trails Project: Project is about 95 percent complete with punch list items left to address. They have completed almost all of the punch list but overall weather permitting they should finish the project this week.
Federal Street Bridge Repair Project: About 75% of the existing bridge has been removed, they should complete removal process this week. They should be starting on the slope walls below the bridge this week also. If they complete grade work they might place the slope walls by Friday.
Bell Street Streetscape Project from Farrall to 7th: Farrell street lighting could start this week if ODOT approves the traffic plan. At present waiting on them. Some sodding still needs to be addressed along the retaining wall that was built on the west side up by 7th street. AT&T should have their ring for adjustment of their vault this week, again weather permitting that could be installed this week.
City Hall Parking Lot Improvements: Project is about 25% complete. Was scheduled to have a proof roll this morning but with the weather that could be pushed back till Wednesday.
ADA Sidewalk and Ramps Project: No progress to report. Next intersection to address will be 10th and Union.
STREETS PROJECT TASKS COMPLETED
Remove and replace concrete panels at 11 Bingham Circle.(1st pour 24x78)
2nd pour (52x12)(70x12) 50% complete
Redig ditch and add 20ft of tinhorn on Northridge just south of 39th.
Repaired 2 intakes at 9th & Oklahoma.
Repaired intake at Emmett & Broadway.
Cleared tree from 34th street called in by com center.
Repaired watercut at 10th & Beard for overlay.(9x5)
Repaied watercut at 10th & Beard for overlay.(8x5)
EMERGENCY MANAGEMENT/Don Lynch, Director
Coordinated with various organizations concerning disaster relief and recovery efforts
Trained debris monitor staff, met with FEMA and State officials to certify trucks and spot checked debris management operations
Coordinated with Police Department personnel on 9-1-1 center projects.
Capital Projects Update:
Telephone System Replacement: Servers and phone instrument installation set to begin July 17.
Radio System Upgrade: Working on proposal for equipment lease to present to City Commission
UTILITY DEPARTMENT/Steve Nelms, Director
* Water Treatment Plant (Staff of 10)
Average production: *MGD: 5.121 Last week: *MGD: 5.419
Pumped 800,997,000MG to date compared to 810,392,000MG for same period last year
All lab hourly testing was completed.
All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.198 **BOD: 13 mg/l ***TSS: 5 mg/l
Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.671 **BOD: 2.1 mg/l ***TSS: 2.5 mg/l
Hauled 176,000 gallons of bio-solids have been hauled so far this month
187,000 gallons of bio-solids were hauled in the month of June.
Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
Service Calls: 64, Main Breaks: 1, Leak Checks: 18 Cut-offs: 8, Reset Water Meters: 7, Service Lines: 3; Water/Sewer Line Locates: 212
Repaired main break at 1705 E. Walnut
Repaired service line at Union between Federal and Franklin and 1805 E Main.
Worked on shop tickets, and service orders from customer service.
Leak Checks: 0, Set/Reset Water Meters: 0, Meter Re-reads: 0, Water Line Locates: 27
> Total Miles: 204 Total Man Hours: 37 Main Breaks: 1
* Valve Maintenance (staff of 3)
Located/performed serviceability check on valves at 13 different locations
Located/performed serviceability check on fire hydrants at 28 different locations
Repaired Existing Valve at 1 location
Replaced Fire Hydrant at 1 location
* Wastewater Collection (Staff of 7)
Sewer lines flushed: 26,135 ft. Flushed (year to date): 538,187 ft.
Total Service Calls: 38, Sewer Lines Checked: 34, Lift Stations Checked: 25, and Emergency Sewer Calls: 3
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff has training on it Tuesday, July 9th, 2013.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has moved over to Horace Mann School to burst 400 to Center.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor is gearing up for the job; currently waiting on other utilitys to be relocated. All utilities are out of the way except cable. Cable Company has given a 2-4 week time frame on lines being moved.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded the bid on May 6th, 2013. Estimated start date for this project is July 15th, 2013
AIRPORT/Rex Hennen, Assistant Airport Manager
The airport has received 20+ of rain since April 1st of this year.
* Fuel Sales
June 2013 fuel sales were considerably higher than June 2012 due to more favorable weather conditions overall. Fuel sales continue to steadily increase:
June 2012 = Avgas 2,428.33 Gallons; Jet A 188.79 Gallons
June 2013 = Avgas 3,872.28 Gallons; Jet A 1,647.37 Gallons
* Foreign Trade Zone Application (approved)
Working with SEDF to market the Airports new designation
* Civil Air Patrol (CAP) National Flight Academy July 5 15.
24 teen-age students from across the United States. 7 cadets were able to take their first solo flight.
20 support staff
15 CAP aircraft from surrounding states will be used for training the cadets
Sold 1,900+ gallons of aviation fuel during the event.
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
Daily cleanup route on Main St and Parks
Mowing/weed eating in Parks/Lake
Repaired restrooms at Isaac Waltons Park
Hung no smoking signs on the outside of the Senior Center
Working on Park Inspections
* Cemetery Division (staff of 4)
2 burials last week
Filling graves that have settled during rains
Preparing for internments
Resetting vandalized monuments
* Central Garage (Staff of 6)
General servicing and repairs to vehicles and equipment including Expo
33 units in last week with 51 total repairs
EVT schools and testing
* Shawnee Twin Lakes
The Twin Lakes remain very busy on the weekends.
More clean up and sign repair expected this week.
* Wes Watkins Reservoir
Park remains busy.
RV sites stay full on the weekends and tent camping varies with the weather.
* Current Projects
Municipal Swimming Pool
Architects working on engineered drawings and bid documents. Renderings of the pool project will placed around town for the public to see. City funding for the project will come in front of the Commission on the first August commission meeting. Project expected to go out for bid on August 19th.
Municipal Court Offices
Construction to begin August 19th thru the 30th. Working on coordinating contractors and court staff.
Auditorium Exterior Restoration and Window Replacement
Opening bids on July 15th Commission Agenda, will award on August 5th.
City Hall ADA Restroom Project
Will bid out project when capital budget is opened up
EXPOSITION CENTER/Mike Jackson, Operations Manager
* No report submitted for the week.
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
Staff attended a Chamber committee meeting focused on implementation of the Downtown Plan completed in December 2012.
Staff attended a workshop at the H.U.D. offices in OKC to discuss potential disaster relief funding.
Staff held nuisance abatement hearings and two additional structures were condemned and ordered removed.
Staff completed a draft of a revised City code concerning drivers for hire (taxicabs) and mailed it to related companies providing service in the City of Shawnee in June. The City Commission is expected to consider the ordinance in August.
Staff attended the City Beautification meeting.
The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 35 active cases
o Derelict Vehicles: 6 active cases
o Junk/Trash: 7 active cases
o Tall Grass/Weeds: 129 active cases
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
Worked on implantation of budget
Worked on capital budget
Did monthly allocations
Worked on year end for auditors
Set up Project management
Attended a special call PCDA meeting
Worked with SMA over budget issues
CITY CLERKS OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
Preparation of agendas for July 8, 2013 City Commission and Authorities meeting
Continued review of all city insurance policies and determination of coverage on vehicles, equipment and buildings.
Filed 23 public nuisance lien certifications with Pottawatomie County Treasurer
Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
* Utility Billing/Customer Service
Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
Continued project review / management for master projects
o VoIP Telephony Project Vendor is installing VOIP / software on server / Deployment scheduled 7/17/13
o Remote VPN Replacements Configuring Cemetery remote
o TCM Imaging Solution Project Training started, finance installs scheduled
o Unitrends Backup Appliance Deployment scheduled mid-July
o Mobile Device Management Deployment - continues
o Web Server Migration - waiting
o AFIX System Replacement Waiting on OSBI
o License Plate Reader Server component waiting on vendor
o EOC Interactive Projector Replacement waiting on vendor
Reviewed / tested alternative options for DHCP solution for IP phone project
Exported Current network user list for VoIP project, sent data to Emergency Management for processing
Attempted Allegiance cable modem outage resolution for Senior Center, no reply from Allegiance, no further word from Senior Center
Installed Watch Guard Police Video server hardware waiting for vendor for configuration
Resolved Vipre scanner issue on APP Server
FIRE DEPARTMENT/David Short, Chief
Responded to 97 emergency calls broken down by type below:
Rescue & EMS: 66
Hazardous conditions: 3
Service Calls: 4
Good Intent Calls: 13
False Alarms: 5
* Fire Prevention
TDK Ferrites Corp., 5900 N. Harrison (suppression system)
New Construction Inspections
El Nopal, 4621 N. Kickapoo
Requested / Administrative Inspections:
Expo Center, Peoples Building
Chandler & Associates, 316 N. Broadway
Permits and On-Site Inspections
TDK Ferrites, 5900 N. Harrison (suppression system)
SFD Training Division Weekly Activity Report
Assigned Shift, Company & Individual Training:
Facility Tour @ AT&T (All Shifts) (7/10-11, 17/13)
Thermal Imager Training (All Shifts) (7/11, 17, 23/13)
Facility Tour @ Georg Fischer (All Shifts) (7/18, 22-23/13)
Review 2013 State EMS Protocols (All Shifts) (7/23-25/13)
Physical Fitness Incentive Testing (All Shifts) (9/3-5/13)
EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
Tentative Shift, Company & Individual Training:
Wind-Driven Fires Class (TBD)
Training Chief Activities:
Draft May Day SOG Submitted (5/30/13)
Draft NFIRS SOG
FireHouse Management & Quality Control
Kaplan Fire and EMS C.E.U. Program Management
N.R.E.M.T. - C.E.U. Program Management
Electronic Entry of Dept. Personnel Training Records to FireHouse
Continuation Training (6) Probationary Fire Fighters
POLICE DEPARTMENT/Russ Frantz, Chief
Police reports: 152 / arrests: 31
Total Citations: 127 Handwritten Citations: 16 E-Citations: 111 Percent of E-Citations: 87.40 %
Interdiction Traffic Stop two arrests, almost two pounds marijuana, one firearm, cash and 2011 Nissan Maxima seized
Global Software meeting
Range Dirt Berm Project pushing donated dirt to expand firing range capabilities
Supervisor meetings with patrol
Spoke at County 911 meeting
Dispatch managed 1933 calls (Police/Fire/EMS)
* Accreditation/Lt. King, Accreditation Manager
Working on new hire orientation program and an officer handbook
Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use
Number of evidence items brought in: 33
Number of found property items taken in: 9
Number of found property items returned to owner: 7
Number of items submitted to the OSBI: 10
Number of items released from OSBI back to the dept: 2
Number of evidence disposition files/cases cleared: 4
Items Flagged & Pulled for Destruction: 27
24 Cases Forwarded to CID for Review
4 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 0 Other Cases Assigned
Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 0 Other Cases Cleared
Felonies Filed through DAs Office
$2,000 Total Property Recovered
Pending Assignment (PA) Cases
Assists with Patrol and Other Agencies
* COPs Grant Program
Assist Mcloud PD
Presented Taser Training
Assisted evening shift
Drug investigation follow up
Missing persons case inv.
Follow up recent tip.
Police Officers - 59 / 3 open positions / 1 deployed on Military / 55available
Dispatch positions - 13 / 11 available for service / 2 in training status / 2 open position
Animal Control Positions - 4 / 3 available for service
* Animal Control
> Calls Responded: 68 >Animals Impounded:27 >Animals reclaimed: 2 >Animals adopted: 1
If you're thinking about starting a construction project?
Be sure to check on the necessary permits and licenses. Call the Code Enforcement Division at 405-878-1666 if you have questions regarding City Building Codes. Zoning issues are handled by the Community Development Division
Residential or "Garage" Sales require a permit too. The cost is $10.00 for a 2 day permit and you are allowed 3 sales a year. The price includes 3 signs. They can be obtained at 222 N Broadway and you can call 405-878-1616 if you have any questions. Your sale will be Listed Here for free as well.
The City issues numerous other permits and licenses. If in doubt, call the Planning and Building Department at one of the above numbers.
Need to Report Nuisance Property?
You can view and report high grass and weeds, inoperative cars, derelict cars, or vacant buildings, online at the Action Center or call 405-878-1602.
Several assistance programs are available to help ensure that our citizens are able to afford quality housing. The City's CDBG Urban Renewal Office administers loan and grant programs for emergency repairs and home improvement.