Date: 5/20/2013Board: City CommissionDocumentType: AgendaWeb Posted: 5/17/2013 4:36:57 PM



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AGENDA
BOARD OF CITY COMMISSIONERS
May 20, 2013 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA

CALL TO ORDER

DECLARATION OF A QUORUM

INVOCATION
FLAG SALUTE

1. Consider approval of Agenda:

2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in SMA Agenda Item No. 3.
b. Minutes from the May 6, 2013 regular meeting and the May 6, 2013 special called meeting
c. Budget Amendment General Fund
To bring up compensated absences from fund balance to accommodate those who left
d. Acknowledge the following reports:
• License Payment Report for April 2013
• Project Payment Report for April 2013
e. Approve staff’s recommendation for Third-Party Administrator to manage the City’s self-insured Worker’s Compensation Program.
f. Mayor’s Appointments:
Zoning Board of Adjustment
Joe Freeman , Re-appoint 2nd Full Term Exp June 1, 2016
Toby Blaylock, Re-appoint 2nd Full Term Exp June 1, 2014
Tom Bierd, Re-appoint 1st Full Term Exp June 1, 2014
Airport Advisory Board
Ron Duran, Appointment 1st Full Term Exp Jul 1, 2016
To replace Bob Weaver, termed out
Harmik Dersahakian, Re-appoint 2nd Full Term Exp Jul 1, 2016
Terry Toole , Re-appoint 2nd Full Term Exp Jul 1, 2016

3. Commissioners Comments

4. Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)

5. Presentation of Shawnee Police Department Accreditation Credentials by Lt. Jim Spearman,
Norman Police Department and presentation of award to Lt. Ken King for efforts in this
endeavor.
6. Presentation and update on the Shawnee Municipal Pool Project by John Ayers, President Pool Committee and Jeff Bartley of Water’s Edge Aquatic Design for commission discussion and comments.

7. Discussion, consideration and possible action on recommendations relating to Municipal Court.

8. Discussion, consideration and possible action on request by Darrell Bryan to release lien No. L-12-783 in the amount of $175.00 for property located at 528 N. Union.

9. Presentation by Mike Jackson, Operations Manager, Heart of Oklahoma Exposition Center, on capital improvement budget request for the Shawnee Civic and Cultural Development Authority.

10. Discussion, consideration and possible action on Community Service Contract Review Committee Recommendations for contract with Chamber of Commerce regarding Convention and Visitors Bureau.

11. Public hearing and presentation of the budget for FY 2013-2014 for the City of Shawnee.

12. Acknowledge Sales Tax Report received May 2013.

13. Presentation, discussion and consideration of Pension Choice for employees.

14. Discussion, consideration and possible action to enter into joinder agreements with Oklahoma Municipal Retirement Fund to establish a Defined Contribution Plan in the form of the Oklahoma Municipal Retirement Fund Master Defined Contribution Plan (CMO DH SI, CMO DH, DC) and joinder agreement with Oklahoma Municipal Retirement Fund to establish a Defined Benefit Plan in the form of the Oklahoma Municipal Retirement Fund Master Defined
Benefit Plan (DB); and authorizing appropriate officials to execute such documents as may be necessary to complete the agreements. Deferred from April 15, 2013

15. Discussion, consideration and possible action on an Ordinance adopting an Employee Retirement System, Defined Contribution plan for the position of Department Head or City Manager for the City of Shawnee, Oklahoma; providing retirement benefits for eligible
employees of the City of Shawnee, Oklahoma; providing for purpose and organization; providing for definitions; providing for eligibility and participation; providing for employer and
employee contributions; providing for accounting, allocation, and valuation; providing benefits; providing for required notice; providing for amendments and termination; providing for transfer
to and from other plans; creating a committee and providing for powers, duties, and rights of committee; providing for payment of certain obligations; providing for duration and payment of
expenses; providing for effective date; providing for vesting schedules; providing for a fund to finance the system to be pooled with other incorporated cities, towns and their agencies and
instrumentalities for purposes of administration, management, and investment as part of the Oklahoma Municipal Retirement Fund; providing for payment of all contributions under the
system to the Oklahoma Municipal Retirement Fund for management and investment; providing for non-alienation of benefits and loss of benefits for cause; adopting those amendments mandated by the Internation Revenue Code; providing for repealer and severability; and declaring an emergency. (CMO DH SI)
Deferred from April 15, 2013

16. Discussion, consideration and possible action on a ordinance amending the employee retirement system, defined contribution plan for the position of department head or city manager for the City of Shawnee, Oklahoma; providing retirement benefits for eligible employees of the City of Shawnee, Oklahoma; pertaining to definition of compensation; providing for repealer and severability; and declaring an emergency. (CMO DH)
Deferred from April 15, 2013

17. Discussion, consideration and possible action on an ordinance amending the employee retirement system, defined benefit plan for City of Shawnee, Oklahoma; providing retirement benefits for eligible employees of City of Shawnee, Oklahoma; pertaining to definition of employee; pertaining to eligibility; pertaining to service buyback; providing for cessation of benefit accruals; providing for repealer and severability; and declaring an emergency. (DB)
Deferred from April 15, 2013

18. Discussion, consideration and possible action on an ordinance amending the employee retirement system, defined contribution plan for the City of Shawnee, Oklahoma; providing retirement benefits for eligible employees of the City of Shawnee, Oklahoma; pertaining to the definition of compensation; pertaining to plan design; pertaining to allocation of forfeitures; providing for repealer and severability; and declaring an emergency. (DC)
Deferred from April 15, 2013

19. Consider Bids:
a. FY 11-12 Rehab Asphalt Streets Project – Re Bid
Contract No. COS-PW-12-06 (Award)

20. New Business
(Any matter not known about or which
could not have been reasonably foreseen
prior to the posting of the agenda)

21. Administrative Reports

RECESS CITY COMMISSION TO CONVENE SHAWNEE MUNICIPAL AUTHORITY AND
SHAWNEE AIRPORT AUTHORITY
RECONVENE CITY COMMISSION

22. Consider an Executive Session to discuss Collective Bargaining with the IUPA, Local No. 3, for FY 2013-2014 as authorized by 25 O.S. §307(B)(2).

23. Consider an Executive Session to discuss Collective Bargaining with the IAFF, Local No. 206, for FY 2013-2014 as authorized by 25 O.S. §307(B)(2).

24. Consider matters discussed in Executive Session regarding Collective Bargaining with the IUPA, Local No. 3, for FY 2013-2014 as authorized by 25 O.S. §307(B)(2).

25. Consider matters discussed in Executive Session regarding Collective Bargaining with the IAFF, Local No. 206, for FY 2013-2014 as authorized by 25 O.S. §307(B)(2).

26. Adjournment

Respectfully submitted,
Donna Mayo, Deputy City Clerk

The City of Shawnee encourages participation from its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at
least forty-eight hours prior to the scheduled meeting and necessary accommodatons will be made. (ADA 28 CFR/36)

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