City of Shawnee Oklahoma News

05/17/2012 City Commission Meeting Video

Wed, 16 May 2012 12:50:15 -0600

Notice to Bidders - Sale and Removal of Fishing Wharf

Wed, 16 May 2012 07:30:16 -0600

NOTICE TO BIDDERS

Sealed bids will be received by the City of Shawnee, 9th & Broadway, P. O. Box 1448, Shawnee, Oklahoma 74802-1448, up to 4:00 p.m., Monday, May 21, 2012, for:

The Sale and Removal of the Fishing Wharf and Walkways on Shawnee Twin Lake #1

Each bid shall be filed in a sealed envelope. On the front of each envelope shall be written the following words to the left of the address:

BID - Sale and Removal of the Fishing Wharf and Walkways on Shawnee Twin Lake #1
May 21, 2012

The ORIGINAL bid shall be filed with the City Clerk of the City of Shawnee, together with a sworn non-collusion affidavit in writing that the bidder has not entered into any agreement, expressed or implied, with any other bidder, or bidders, for the purpose of limiting the bid, or bidders or parcel out to any bidder, or bidders or any other persons, any part of the contract or subject matter of the bid.

Bids will be opened and considered by the Board of City Commissioners at a Public Meeting in the City Hall Commission Chambers, 16W. 9th St. Shawnee, Oklahoma 74801, at 6:30 p.m., Monday, May 21, 2012.

Bid packets are available at the Fairview Cemetery Office located at 1400 N. Center St., Shawnee, Oklahoma 74801.

The City of Shawnee reserves the right to reject any or all bids.

Road closings due to railroad repair

Tue, 15 May 2012 16:16:01 -0600

Burlington Northern Santa Fe will be repairing railroad crossings in our city.Beginning today and ending Friday afternoon, Garrett�s Lake Road From Kickapoo to Harrison will be closed. Beginning Thursday and ending Friday afternoon, 45th street from Harrison to Union will be closed. We appreciate your patience.

road closings due to event

Tue, 15 May 2012 16:14:04 -0600

The 3rd annual Terron Bailey�s Bikin for Hope will be Saturday morning , May 19, 2012. At 8:30 am till the last rider finishes. Broadway and Highland will be on Flash. All side streets on Broadway between Highland and Federal will be closed. The intersection of Wallace and Broadway and the south lane of Federal and Broadway will be blocked.We appreciate everyones patience and look forward to a great day of riding!

Road closings due to event

Tue, 15 May 2012 16:10:36 -0600

The event �Walk on the Art Side� will be Saturday May 19, 2012 beginning at 9 am. Bell street from Main North to the alley will be closed Friday evening through Saturday evening. Saturday morning Bell street from Main south to the alley will be closed. Traffic Control will leave barricades at Broadway and Union. Main Street will be closed off early Saturday morning for this event.We hope everyone will come out and enjoy this event.
Expires:5/20/2012

Staff Activity Report for April 22-28, 2012

Mon, 7 May 2012 13:18:52 -0600

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department:
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> ODOT reports that they are still in the process of reviewing design plans and right-of-way documentation prepared by their engineering consultant (EST, Inc.) and ODOT indicates they should have something definitive and complete within 2-3 weeks to give direction to the City as to what still needs to be done before the project can be cleared for bid letting. The City had previously acquired all right-of-way parcels based on what ODOT and their previous engineering firm (Clour Engineering) had directed the City to do, but, apparently some of that work was in error, due to closure errors.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings. City has had to revise plans at ODOTs direction and will get those returned to ODOT within the next 2 weeks. No bid letting schedule has been determined yet.
* Expo Parking Lot Improvements
> Project was awarded to CGC, LLC in the amount of $1,696,850. Project is approximately 75% completed. The east parking lots are completed and were opened to service the last weekend with the Good Sam RV Club utilizing the facilities. Landscaping and irrigation of the west parking lot is to be included in the project due to action taken by the City Commission at their April 2, 2012 meeting authorizing a Change Order for landscaping and irrigation system, approximate cost of landscaping & irrigation is at $136,000.
* Gordon Cooper Bridge (southbound lanes)
> The City and Citizen Potawatomi Nation (CPN) have entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. Specifications, bid documents, and plans have been completed by the City, and were given to the CPN by April 12, 2012 for them to solicit bids to do the work. City will still have inspection responsibilities for the project once work gets underway.
* Kickapoo & Kulhbird Lane Safety Improvements
> Plans are being prepared that will result in a wall at the referenced intersection being terraced to provide better sight distances at intersection to improve safety. Plans are approximately 80% complete, and request to advertise the project for bids will be sought at the May 7, 2012 City Commission meeting.
* Lake Road Bridge Repair Project
> Project was awarded to PbX Corporation in the amount of $630,316.30. Eastbound lane completed and open to traffic. Contractor is working on the westbound lane completing all the deck repairs. Next week Contractor is scheduled to install the westbound overlay. Overall project approximately 90% complete. Weather (rain and wind) has prevented Contractor from placing latex modified concrete overlay on several days the past few weeks and has moved the completion date out another 2-3 weeks.
* Bryan & Independence Intersection Traffic Signal Project
> Signalization of Bryan & Independence intersection: Design plans for the signalization of the intersection are approximately 95% complete, and a request to authorize letting the project for bids will occur at the May 7, 2012 City Commission meeting.
* Rehab Asphalt Streets Project (FY11-12)
> Staff reviewing and evaluating asphalt streets that will be recommended for maintenance work, i.e. milling and overlaying. Anticipate taking list of recommendations to City Commission at their May 7, 2012 meeting to request authorization to advertise project for bids.
* Rehab Concrete Streets Project (FY11-12)
> This project is a maintenance type project whereby badly broken and cracked concrete paving panels are removed and replaced. At the May 7, 2012 Commission Meeting staff will request authorization to advertise this project for bids. Currently only $350,000 is budgeted for this maintenance project, and the main focus of repairs will be on Independence Street from Center to Sequoyah.
Traffic Control Department
> Ran street sweeper on route 3
> Closed off the west gate at the Expo center for the Street Department
> Reset loop detector for southbound signals at Leo & Hwy 177
> Removed Youth Aviation Banners
> Re-plugged wire on LED for eastbound red at MacArthur & Harrison
> Vacuumed out signal cabinets and replaced filters at Draper & Highland, Bryan & Highland, Wallace & Harrison, Federal & Harrison, MacArthur & Harrison, Garretts Lake Road & Hwy 18,
I-40 & Harrison, Westech & Hwy 18, Mall Drive & Union, and I-40 & Kickapoo
> Finished signs for Parks Department
> Replaced stop sign at Center & Wayne, left turn sign on Grant St, right turn sign on Minnesota,
stop sign at Wallace & Minnesota, and a speed limit sign on Union (south of Interstate Pkwy)
> Removed tree limbs obscuring stop sign at Wall & Beard (westbound)
> Replaced signal lamp for southbound green at Benedict & Kickapoo
> Put up street marker for Clear Pond Lane and Clear Pond Road
> Checked type I barricades that came in from the field
Street Department
> Removed and repaired the following water-cuts: Cammack & Philadelphia (8 x 11), 1304 E. Chandler (25 x 9), and 1236 Laverne (14 x 3) 50% complete
> Roads graded: Wolverine, Westech, Lake Road east of Patterson, Magnino Road, Perry Road (also cleaned bar ditch), Post Office Neck, Pecan Grove, Eckel, Hornbeck Road, Patterson Road, Clearpond Lane north (also cleaned bar ditch), Clearpond Road, Hart Road
> Expo: removed and replaced section of south lane at the Expo (525x11), poured first flume (12X20), and sawed and sealed the 525 ft. poured.
> Patch truck ran 4 days.

UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.034 Last week: *MGD - 3.881
> Pumped 397,877,000 MG to date compared to 390,358,000 MG for same period last year
> Performed routine plant maintenance
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.358 **BOD - 15 mg/l ***TSS - no test ran this week
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.108 **BOD - 3.9 mg/l ***TSS - 1.6
> Hauled 258,000 gallons of bio-solids for April
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 101, Water/Sewer Line Locates - 65, Leak Checks - 18, Cut-offs Replaced - 4,
Main Breaks Repaired - 1, and Reset Water Meters - 4
> Repaired a service line leak at 1205 N. Park.
> Repaired a leak next to the fire hydrant at the Public Works Service Center
> Repaired a 6� main
> Replaced the sidewalk next to the meter tile at 4201 N. Harrison
> Doing clean-up and placing top soil where needed following main break repairs
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 20,025 ft. Flushed (year to date) - 333,405 ft.
> Total Service Calls - 35, Sewer Lines Checked - 23, Emergency Sewer Calls - 4, and Lift
Stations Checked - 14
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Construction Inspector
> Urban Contractors has finished the replacement of Lake #1 tower valves. Estimated cost $51,000.00. Everything looks to be in working order and suitable for payment
> Received water and sewer plans for Rolling Hills on the corner of Main and Bryan Street which are currently in the review process along with Lake View Estates Water replacement plans
* Capital Projects
> Multi-Reservoir Yield & Operations Analysis
Budgeted Project $98,300.00. Actual project cost $98,300.00. Project awarded to CDM (Camp, Dresser, and McKee) in December 2010. Project completed April 2012.Project is 100% complete.
> Water Line Replacement
Lakeview Estates: Minnesota, Franklin, and Hughes Circle
Budgeted project amount $500,000.00. Bids will be opened at May 21, 2012 Commission meeting Plans, specifications, site and hydraulic evaluation report prepared by The Land Run Group, LLC., Shawnee, Oklahoma. An estimated cost for Lakeview project $143,085.80. A permit to construct is in the process with Department of Environmental Quality for project.
Midland Street: between Kickapoo & Airport Drive and between Midland &Franklin
The Land Run Group, LLC., Shawnee, Oklahoma are currently in the process of preparing plans, specifications, and estimated project cost.
> Sanitary Sewer Rehab Project/Pipe Bursting (Various Locations)
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. The Notice to Proceed was issued on February 16, 2012 with 180 days for project completion with approximate date of completion August 16, 2012. As of this date, there have been four individual pipe bursted lines totaling 2,230 feet. Two emergency repairs have been completed, one in the alley south of Pulaski Street between Broadway and Beard and one in the alley east of Tucker between Darrow and Anna. Following the emergency repairs Tri-Star moved to Seneca Street to start the list of line bursts and onto Chapman and 45th. They are currently at Drummond Street between Broadway and Union, 470 ft. of pipe has been pulled and six (6) services hooked up. Tri-star will now go back to previous jobs on Seneca and Chapman, and finish clean up and raking out yards and restoring properties as they were prior to construction. Once complete, the plan is to move to Severn Street and continue bursting lines.
> Airport Sewer Lift Station Rehab Project
Budgeted project amount $70,000.00. Actual project cost $139,918.00 Project was awarded to Slattery Construction, Woodward, Oklahoma. The Notice to Proceed was issued on March 23, 2012 with 90 days completion, approximate project date of completion June 25, 2012.
> Rebuild one (1) Primary Clarifier and (1) Intermediate Clarifier/Southside Wastewater
Treatment Plant
Budgeted project amount $100,000.00. Actual project cost $117,000.00. This project awarded to DPS Equipment Services, Inc., Byron, IL. The Notice to Proceed was issued on December 27, 2011 with 90 days completion, date of completion March 30, 2012. Project is 100% complete.
> Coating Final Clarifier/Repairing Weirs/Southside Wastewater Treatment Plant
Budgeted project amount $50,000.00. Actual project cost $24,518.00. This project was awarded to FSC, LLC (Fine Specialty Coatings), Oklahoma City, Oklahoma to repair 70� clarifier trough and weir by sand blasting and a 4� coat system installed in the trough and weir from 6� above the waterline of the trough to 3� below the weir. This project will take an estimated 10 days for completion. Project began April 27, 2012 and is scheduled for completion on May 7, 2012.
> Replacing Valves at the Secondary Pump House/Southside Wastewater Treatment Plant
Budgeted Project Amount $50,000.00. Actual project cost $17,400.00. Project is replacing twelve (12) gate valves at the secondary pump house. This project was awarded to Urban Contractors, Oklahoma City, Oklahoma. They are scheduled to begin project the week of May 7, 2012.
> Sludge Pond Valve Replacement/Water Treatment Plant
Budgeted project amount $25,000.00. Actual project cost $11,036.84. Project awarded to Urban Contractors, Oklahoma City, Oklahoma. Project began September 13, 2011. Project completed October 7, 2011. Project is 100% complete.
> Pumps & Controls Replacement/Water Treatment Plant
Budgeted Loan Amount $1,485,000.00. Project cost $1,443,393.40. This was a green project that saved $222,750.00 in principal forgiveness therefore actual project cost $1,220,643.40. Actual construction began in February 2011. Project completed April 2012. Project is 100% complete.
> 30� Raw Water Line & Lake #2 Intake Tower Valve Replacement
Combined budgeted loan amount $7,780,000.00. Actual combined project cost $6,698,958.00. These projects were funded from DWSRF (Drinking Water State Revolving Fund) loan. Installation of 30� raw water line from Twin Lake #1 to Water Treatment Plant. This project was awarded to Merryman Construction, Rockford, IL. Project began September 2010. Project completed December 2010. Project is 100% complete.
> 2011 Sewer Jetter Truck
Budgeted project amount $177,189.00. Actual cost $177,189.00. Jetter truck was purchased for Wastewater Collections from J&R Equipment, Oklahoma City, Oklahoma for equipment reliability. WWC took possession of jetter truck on February 10, 2012.
> Mounted CCTV Multi-Conductor Inspection System (Camera Inspection Truck)
Budgeted project amount $175,000.00. Actual cost $109,786.00 awarded to Baker Equipment, Edmond, Oklahoma. The Notice of Award was issued on January 18, 2012. The estimated date of delivery on truck is scheduled for June 2012.
> Valve Insertion Equipment
Budgeted project amount $35,000.00. Insta-Valve Unit was purchased from Hydra-Stop, Alsip, IL for $37,500.00 on December 16, 2011. Twenty-two inserta-valves were purchased for $63,339.20 on January 13, 2012. On April 23, 2012, an additional twenty-nine inserta valves were ordered for installation at $89,619.30 with an approximate delivery date of May 7, 2012. As of this date, twenty valves have been installed in previously identified problem areas.
> Land Application Apparatus (Sludge Truck)
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company, Bloomington, IL on October 2011. Estimated date of delivery scheduled for July 2012, because manufacturer will not build truck until beginning of the new line of production that will begin the end of May.

PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff prepared materials and reports in support of the May Planning Commission Meeting
> Staff prepared reports on suspected dilapidated properties
> Numerous properties were cleaned by the City�s contractor due to verified nuisance complaints
> Inspections staff reviewed building permits and conducted many inspections
* Shawnee Urban Renewal Authority
> Staff worked to prepare a lease agreement with Family Promise
> SURA staff also discussed property use with COCAA

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Various repairs and graffiti removal in several city parks and buildings
> Removing obsolete broken playground equipment
> Preparing municipal pool for summer use
> Turning water on in various city parks
> Mowing and weed eating in all areas
> Herbicide spraying fence lines
> Mosquito control every Tuesday and Thursday evening weather permitting
* Cemetery Division
> Two (2) burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage
> 30 units in last week with 40 total repairs to vehicles and equipment
> Training has begun for EVT and ASE
> Exploring the possible use of CNG vehicles for city fleet
* Current Projects
> Lake #1 fishing dock is closed due to storm damage, no date for reopening. Budget for new
dock in FY 12-13
> Writing specifications for the Floating Fishing Dock on Lake #1
> Working on various projects on Lake #1
> Community Center Fire Suppression System installation in underway (plans submitted)
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)

AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting scheduled for 5:30 p.m., April 18, 2012 was held in the Airport Terminal.
> Discussed proposal from Oklahoma Aviation, LLC, to open a flight training/airplane
rental business at the Airport
> Recommended negotiating lease terms to present to City Commission in discussions with
Enterprise Car Rental to locate their operations at the Airport.
> Update of the Airports Business Plan is underway
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction underway: Complete removal/replacement of east side of the south 1,700
feet of the runway
> Removal and placement of aggregate is complete
> Subgrade has been stabilized with lime
> Overlay/strengthening of south 3,000 feet of the runway
> Placement of asphalt leveling course is complete
> Placement of fabric and surface course is underway
> Installation of LED runway lights
> Grading of safety areas
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final review and approval is imminent.
* Department of Commerce �Oklahoma Certified Site Program - Aerospace Park�
> Application is nearing final completion by SEDF and airport staff.
* 2012 Pilots and Pancake Fly-in � Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes

EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events
> April 21-29, Good Sam�s RV Rally, 284 Rigs
* East Parking Lot Project
> Construction continues on parking lot: with opening of east parking lot Good Sam�s was able to
use the new lot & park RVs, also laid sod & poured sidewalks
* 50 Amp Upgrade
> 50 amp upgrade complete 2 months ahead of scheduled completion date
* IFYR 2012 (entries as of April 27, 2012)
> 608 contestant pre-entries
> 1,122 event pre-entries
> States � 25
> Canada � 1

CITY CLERK�S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 4/23/12 Special Call City Commission minutes
> Normal routine duties including tort claims, insurance on vehicles and property
> Filed 19 public nuisance liens with Pottawatomie County Clerk and 1 lien certification with
Pottawatomie County Treasurer
> Reviewed properties that are to be sold at Tax Lien sale and noted which properties have city
liens so that collection can be made at time of sale
> General record management maintenance at Record Center
> Preliminary work on May 7, 2012 agenda
> Meeting with Rebecca Stone of COCAA (with City Manager & Finance Director)
* Utility Billing/Customer Service
> Zone 2 cut-off for non-payment of accounts (4/25/12)
> Zone 2 billing (4/27/12)
> Kiosk kick-off meeting (Payment kiosks at Homeland Stores) July 1, 2012 anticipated start
date. (Utility Staff, IT Dept. & U.S. Payments)
> Routine customer service/billing transactions and issues

HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA�s for status changes/retirements/resignations
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman�s comp and Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
> Processing items for compensation study

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on Bank Reconciliations,
> Worked on 2012-2013 Budget
> Met with Human Resources concerning budget
> Met with City Manager concerning budget
> Continue training within department
> Meeting with Rebecca Stone concerning COCCA
> Attended a pre-negotiation meeting concerning police

INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
Active Projects
> Data Server Move
> Mobile Device Management (MDM) Solution Reviews
> US Payments Kiosk Interface Development
> Chamber Display System Deployment
> Access Control Expansion
> Registrant/Offender Website Updates
> PD Mobile Deployments/Replacement Project
> Desktop Replacement Project
> iPad Updates / Deploy / Replacements

Activity
> 49 New IT Incidents / 32 Completed IT Incidents � Net +17
> Misc End User Support for City Clerk
> Misc End User for Attorneys Office
> Cabling completed for monitors in Commission Chambers
> System Spec and working with vendor for system quotes
> Resolve vendor based e-Citation issue
> Review INCODE 64bit print screen issues � no resolution available
> Review / resolve database changes for Offenders/Registrants in Police RMS
> Update beta code for new registrants� database layouts
> Work with Police in regard to new offender features
> Resolved no speed differences on ODCR for IE 7, 8, or 9 � likely slow server
> Disable network and access control accounts per HR request
> Updated Document Archive Management web system with new departments
> Resolved user question on UTC time for Exch2010 for Read Receipts
> Produced/Published City Commission meeting videos
> Resolve CADCom / Twitter / Streaming server issue

FIRE DEPARTMENT/Dru Tischer, Interim Chief
* Suppression
> Responded to 85 emergency calls: Breakdown of calls: Fires - 4, Rescue/EMS - 59, Hazardous
Conditions - 1, Service Calls - 4, Good Intent Calls - 13, and False Alarms - 4
* Prevention
Plan Reviews
> T-Mobile, Shawnee Mall (fire sprinkler system)
> North Rock Creek Middle School, 42400 Garrett�s Lake Road (fire sprinkler system)
> Primrose Senior Housing, Bryan & Bradley (fire alarm system)
New Construction Inspection
> Immanuel Baptist Youth Addition, 1451 E. 45th Street
Follow-up Inspections
> Gordon Cooper Early Care and Education Center, 1 John C. Bruton Blvd.
> Project Heart, 401 N. Bell
Permits and On-Site Inspections
> Sunny Beaches, 34510 Lake Road (hood suppression system)
> T-Mobile, Shawnee Mall (fire sprinkler system)
> North Rock Creek Middle School, 42400 Garrett�s Lake Road (sprinkler system)
> Open Burns � 5: 1922 E. Main, 1904 Katie Lane, 2231 W. Benedict, 104 St. Johns Road, and
1606 E. Highland
* Training
> Physical Fitness, Street & Hydrant Review, Hydrant Operation & Maintenance, Hose Testing,
Video Training, Public Information & Education, SCBA Practice, and Fire Fighter Safety
> Kaplan EMS C.E.U. Training: Anaphylaxis, Pediatric Seizures
> Kaplan Fire C.E.U. Training: Incident Command System, Building Construction, and Fire
Anatomy & Behavior
> Continuation training three (3) Probationary Fire Fighters
> Total Staff Training Hours = 152.75

EMERGENCY MANAGEMENT/Don Lynch, Director
> EOC radio tests were conducted on Wednesday morning
> Outdoor Warning Devices were audibly tested at Noon on Wednesday. Device at Clearpond
and Stevens Road malfunctioned. Service technician called to repair.
> Processed 4 address requests
> Assigned a new street name
> Processed 4 tornado shelter registrations
> Responded to EOC for Storm Watch on Saturday night
> Attended the State Communications Unit Leader committee meeting in OKC on Thursday
> Provided in-service training to Crossroads Headstart employees on Friday morning
> Met with Unity Health Center South Campus Friday afternoon to discuss severe weather plan
> Responded to EOC on Saturday Night/Sunday morning for Storm Watch

POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> 36 Arrests � 181 reports
> Total Citations: 79 - Handwritten Citations: 27 - E-Citations: 52 Percent (65.82%)
* Dispatch
> Handled 1765 calls for service (Police/Fire/REACT)
* COPS Grant Program
> 12 Citations � 9 Arrests � 7 Warrants
> Assisted Dayshift, Evening Shift, and DTF
> Field Training Officer Program / Metro Area Traffic Safety / Take 25 Events with Citizen
Pottawatomie Nation
> Assisted DA with investigation follow-up
> Initiated programs picked up: Reserve program, Drug tip hotline, Crime stoppers, Boy Scout
facilitators for Explorer program
> Patrols: Extra patrol, School Zones Patrol, Mall Patrol, and Park Patrol for increased vandalism
> Planned activities: Boy Scouts, Sentinels, DL checks, Warrant sweeps, Compliance Checks,
Safety Corridor, Assisted patrol Day, Midnights, and evening
> Community Contacts: Sub Station, DA Office, PCSO & DTF, City Court, MATCS, REOW,
Neighborhood Watches, A-Ok railroad, Tecumseh PD, Pottawatomie County, and CPN Police
> Distracted Driving Presentation: 200 attended
> Cross Roads Event: 80 attended
> DEA Drug Take Back Event: 25 attended
* CID
> 36 Cases forwarded to CID for review
> 9 Felony Cases Assigned / 2 Non-felony Cases Assigned
> 2 Felony Cases Cleared / 2 Non-felony Cases Cleared
> 3 Felony Cases Filed through DA�s Office
> 3 Arrests made
> 4 NFN Cases being looked into
> 1 call out
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 11 � OPS 201 � 202 and OPS 204-212
> Number of Police Reports Taken: 2 Number of Calls: 2
* Evidence
> Number of evidence items brought in: 27
> Number of evidence items released: 12
> Number of found property items taken in: 8
> Amount of drug money returned: $251.00
> Number of items submitted to the OSBI: 6
> Number of items released from OSBI back to the Police Department: 7
> Number of evidence disposition files/cases cleared: 9
> Items flagged and pulled for destruction: 67
> Number of Police Reports Taken: 3 Number of Calls: 2
* Staff
> Police positions-59: 2 open position / 2 not available for Service / 3 in Field Training Program
> 12 Dispatch positions /9 available for service / 1 in training / 2 positions to fill
> 4 Animal Control Positions / 4 available for service

Staff Activity Report for April 15-21, 2012

Fri, 27 Apr 2012 15:35:42 -0600

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department:
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> ODOT and EST, Inc. indicate they have completed the Kickapoo design plans and right-of-way plans. ODOT has scheduled a meeting with City officials on April 27, 2012 to go over in detail what ODOT now says is needed for the road project to move forward. The City had previously acquired all right-of-way parcels based on what ODOT and their previous engineering firm (Clour Engineering) had directed the City to do, but, apparently some of that work was in error, due to closure errors. The City will learn more details when the April 27th meeting is held, but, it appears there may be minor issues with legal descriptions of several of the parcels that will need to be addressed. ODOT has indicated that efforts are still proceeding towards letting the project in June 2012.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)

> Concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings. City has had to revise plans at ODOTs direction and will get those returned to ODOT within the next 2 weeks. No bid letting schedule has been determined yet.
* Expo Parking Lot Improvements
> Project was awarded to CGC, LLC in the amount of $1,696,850. Project is approximately 55% completed. The east parking lots are completed and will be opened for use the week of April 23rd. Work will begin on the west parking lots and scheduled completion date is the 3rd week in June with addition of landscaping and irrigation work. City Commission at their April 2, 2012 meeting authorized staff to proceed with formalizing a Change Order for landscaping and irrigation system, approximate cost of landscaping and irrigation is at $136,000.
* Gordon Cooper Bridge (southbound lanes)
> The City and Citizen Potawatomi Nation (CPN) have entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. Specifications, bid documents, and plans have been completed by the City, and will be given to the CPN by April 12, 2012 for them to solicit bids to do the work. City will still have inspection responsibilities for the project once work gets underway.
* Lake Road Bridge Repair Project
> Project was awarded to PbX Corporation in the amount of $630,316.30. Eastbound lane completed and open to traffic. Contractor is working on the westbound lane completing all the deck repairs. Next week Contractor is scheduled to install the westbound overlay. Overall project is approximately 90% complete. The Contractor should be completed with project within two weeks.
* Bryan & Independence Intersection Traffic Signal Project
> Design plans for the signalization of the intersection are approximately 95% complete, and a request to authorize letting the project for bids will occur at the May 7, 2012 City Commission meeting.
* Kickapoo & Kulhbird Lane Safety Improvements
> Plans are being prepared that will result in a wall at the referenced intersection being terraced to provide better sight distances at intersection to improve safety. Plans are approximately 80% complete, and request to advertise the project for bids will be sought at the May 7, 2012 City Commission meeting.
* Rehab Asphalt Streets Project (FY11-12)
> Staff reviewing and evaluating asphalt streets that will be recommended for maintenance work, i.e. milling and overlaying. Anticipate taking list of recommendations to City Commission at their May 14, 2012 meeting to request authorization to advertise project for bids.
Traffic Control Department
> Ran street sweeper on routes 1 and 2
> Replaced speed limit signs and installed railroad crossing signs on Wolverine Road
> Vacuumed out signal cabinets and replaced filters at Hardesty & Hwy 177, Dunbar & Beard, Beard & Farrall, Beard & Main, Broadway & Main, Bell & Main, Union & Main, Philadelphia & Main, Minnesota & Main, Main & Harrison, and 10th & Harrison
> Installed bridge end markers on Acme Road
> Replaced no parking sign at 920 E. 7th
> Recovered work zone for Street Department on S. Beard at James Allen bridge � Dunbar and
Hayes � Dunbar, both for lane closures
> Replaced signal lamp for westbound green at Union & Highland
> Reset the intersection of Union & Main and Kickapoo & Kickapoo Spur
> Replaced load switch for eastbound signals at Kickapoo & MacArthur
> Replaced entrance sign for parking lot G
> Re-striped traffic drums
Street Department
> Patched potholes various locations throughout town.
> Working on removing / replacing perimeter access roads into the Expo facility
> Box-bladed various alley locations throughout town
> Graded gravel roads in vicinity of Shawnee Twin Lakes area
> Street sweeper running throughout town

UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.881 Last week: *MGD - 3.939
> Pumped 369,614,000 MG to date compared to 366,859,000 MG for same period last year
> Performed routine plant maintenance
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.356 **BOD - 20 mg/l ***TSS - 4
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.132 **BOD - 3.9 mg/l ***TSS - 2.3
> Hauled 150,000 gallons of bio-solids for April
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 71, Water/Sewer Line Locates - 42, Leak Checks - 15, Cut-offs Replaced - 3,
Main Breaks Repaired - 0, and Reset Water Meters - 2
> Replaced a service line at 628 W. Kirk and the fire hydrant at the Public Works Service Center
> Replaced a 3� meter with a 2� meter at 1200 W. Benedict
> Tapped a 16� main with a 6� tap for a fire line at 804 S. Park
> Doing clean-up and placing top soil where needed following main break repairs
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 20,700 ft. Flushed (year to date) - 313,380 ft.
> Total Service Calls - 44, Sewer Lines Checked - 35, Emergency Sewer Calls - 2, and Lift
Stations Checked - 17
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Construction Inspector
> Urban Contractors has finished the replacement of Lake #1 tower valves. Estimated cost $51,000.00. The final inspection is scheduled for April 27, 2012.
> Received three cost estimates on 24� sewer main. We are currently reviewing all three options to determine what will be the best course of action to take.
* Capital Projects
> Water Line Replacement
Lakeview Estates: Minnesota, Franklin, and Hughes Circle
Budgeted project amount $500,000.00. Bids will be opened at May 21, 2012 Commission meeting Plans, specifications, site and hydraulic evaluation report prepared by The Land Run Group, LLC., Shawnee, Oklahoma. An estimated cost for Lakeview project $143,085.80. A permit to construct is presently in the process with Department of Environmental Quality for project.
Midland Street: between Kickapoo & Airport Drive and between Midland &Franklin
The Land Run Group, LLC., Shawnee, Oklahoma are currently in the process of preparing plans, specifications, and estimated project cost.
> Sanitary Sewer Rehab Project/Pipe Bursting (Various Locations)
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. The Notice to Proceed was issued on February 16, 2012 with 180 days for project completion with approximate date of completion August 16, 2012. As of this date, there have been four individual pipe bursted lines totaling 2,230 feet. Two emergency repairs have been completed, one in the alley south of Pulaski Street between Broadway and Beard and one in the alley east of Tucker between Darrow and Anna. Following the emergency repairs Tri-Star moved to Seneca Street to start the list of line bursts and onto Chapman and 45th. They are currently at Drummond Street between Broadway and Union where they are going to camera the line and locate services.
> Valve Insertion Equipment
Budgeted project amount $35,000.00. Insta-Valve Unit was purchased from Hydra-Stop, Alsip, IL for $37,500.00 on December 16, 2011. Twenty-two inserta-valves were purchased for $63,339.20 on January 13, 2012. On April 23, 2012, an additional twenty-nine inserta valves were ordered for installation at $89,619.30 with an approximate delivery date of May 7, 2012. As of this date, twenty valves have been installed in previously identified problem areas.
> Airport Sewer Lift Station Rehab Project
Budgeted project amount $70,000.00. Actual project cost $139,918.00 Project was awarded to Slattery Construction, Woodward, Oklahoma. The Notice to Proceed was issued on March 23, 2012 with 90 days completion, approximate project date of completion June 25, 2012.
> Mounted CCTV Multi-Conductor Inspection System (Camera Inspection Truck)
Budgeted project amount $175,000.00. Actual cost $109,786.00 awarded to Baker Equipment, Edmond, Oklahoma. The Notice of Award was issued on January 18, 2012. The estimated date of delivery on truck is scheduled for June 2012.
> Drain for Final Contact Basin/Northside Wastewater Treatment Plant
Budgeted project amount $40,000.00. Actual project cost $20,815.00. Project awarded to Ron Welcher Construction, Sapulpa, Oklahoma. Project will begin on April 24, 2012 with an approximate date of project completion by end week, April 27, 2012. Contractor will install 130 feet of 8� drain, valve and will link seal at both ends. Cut wall on final weir down 12� and reinstall weir plate with stainless steel anchors.
> Rebuild one (1) Primary Clarifier and (1) Intermediate Clarifier/Southside Wastewater Treatment Plant
Budgeted project amount $100,000.00. Actual project cost $117,000.00. This project awarded to DPS Equipment Services, Inc., Byron, IL. The Notice to Proceed was issued on December 27, 2011 with 90 days completion, date of completion March 30, 2012. Project is 100% complete.
> Refurbish Screw Pumps/Northside Wastewater Treatment Plant
Budgeted project amount $100,000.00. Actual project cost $171,700.00. Project awarded to J.S. Haren Company, Athens, Tennessee. The Notice to Proceed was issued on November 8, 2011 with 60 days completion, date of completion January 10, 2012. Project is 100% complete.
> Land Application Apparatus (Sludge Truck)
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company, Bloomington, IL on October 2011. Estimated date of delivery scheduled for July 2012, because manufacturer will not build truck until beginning of the new line of production that will begin the end of May.
> Sludge Pond Valve Replacement/Water Treatment Plant
Budgeted project amount $25,000.00. Actual project cost $11,036.84. Project awarded to Urban Contractors, Oklahoma City, Oklahoma. Project began September 13, 2011. Project completed October 7, 2011. Project is 100% complete.
> Multi-Reservoir Yield & Operations Analysis
Budgeted Project Amount $98,300.00. Actual project cost $98,300.00. Project awarded to CDM (Camp, Dresser, and McKee) Incorporated in December 2010. Project completed in April 2012.
Project is 100% complete.
> Pumps & Controls Replacement/Water Treatment Plant
Budgeted Loan Amount $1,485,000.00. Project cost $1,443,393.40. This was a green project that saved $222,750.00 in principal forgiveness therefore actual project cost $1,220,643.40. Actual construction began in February 2011. Project completed April 2012. Project is 100% complete.
> 30� Raw Water Line & Lake #2 Intake Tower Valve Replacement
Combined budgeted loan amount $7,780,000.00. Actual combined project cost $6,698,958.00. These projects were funded from DWSRF (Drinking Water State Revolving Fund) loan. Installation of 30� raw water line from Twin Lake #1 to Water Treatment Plant. This project was awarded to Merryman Construction, Rockford, IL. Project began September 2010. Project completed December 2010. Project is 100% complete.
> Lake #2 Intake Tower Valve Replacement
The project awarded to Urban Contractors, Oklahoma City, Oklahoma. Project began December 2010 and completed December 2010. Final Inspection, March 28, 2011. Project is 100% complete.
> 2011 Sewer Jetter Truck
Budgeted project amount $177,189.00. Actual cost $177,189.00. Jetter truck was purchased for Wastewater Collections from J&R Equipment, Oklahoma City, Oklahoma for equipment reliability. WWC took possession of jetter truck on February 10, 2012.

PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff attended and presented materials at the Planning Commission Workshop
> Staff attended and presented materials at the City Commission meeting
> Staff attended various other meetings, including the City Beautification Meeting
> Inspections staff completed many new construction and remodel inspections
> Code compliance staff continued working through the backlog of tall grass and weed
complaints. Numerous properties were mowed by the City�s contractor
* Shawnee Urban Renewal Authority
> Working with Native American Housing Services to create additional affordable housing
opportunities
> Working with COCAA to donate property on Chapman St. as match funding to be used for
construction of duplex for low income persons
> Conducted initial inspection of owner occupied property for rehabilitation

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Various repairs and graffiti removal in several city parks and buildings
> Painting and clean-up around lake area
> Turning water on in various city parks
> Mowing and weed eating in all areas
> Herbicide spraying fence lines
> Mosquito control every Tuesday and Thursday evening weather permitting
* Cemetery Division
> Two (2) burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage
> 22 units in last week with 29 total repairs to vehicles and equipment
> Training has begun for EVT and ASE
> Exploring the possible use of CNG vehicles for city fleet

* Current Projects
> Trash Off Day in Shawnee was held Saturday, April 21st at Kidspace Park
> Lake #1 fishing dock is closed due to storm damage, no date for reopening. Budget for new
dock in FY 12-13
> Writing specifications for the Floating Fishing Dock on Lake #1
> Working on various projects on Lake #1
> Community Center Fire Suppression System installation in underway (plans submitted)
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
> Completing landscape project at City Hall

AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting scheduled for 5:30 p.m., April 18, 2012 was held in the Airport Terminal.
> Discussed proposal from Oklahoma Aviation, LLC, to open a flight training/airplane
rental business at the Airport
> Recommended negotiating lease terms to present to City Commission in discussions with
Enterprise Car Rental to locate their operations at the Airport.
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction underway: Complete removal/replacement of east side of the south 1,700
feet of the runway
> Removal and placement of aggregate is complete
> Subgrade has been stabilized with lime
> Overlay/strengthening of south 3,000 feet of the runway
> Placement of asphalt leveling course is underway
> Installation of LED runway lights
> Grading of safety areas
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final review and approval is imminent.
* Department of Commerce �Oklahoma Certified Site Program - Aerospace Park�
> Application is nearing final completion by SEDF and airport staff.
* 2012 Youth Aviation Adventure � Saturday, April 21, 2012
> Event was well attended and ran smoothly
* 2012 Pilots and Pancake Fly-in � Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
> Planning committee meeting monthly

EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events
> April 16-17, FMCA Planning Meeting, Conference Center
> April 18-21, Baptist Campers on a Mission, West & East Grandstands
> April 18, LEPC, Conference Center, Upstairs
> April 19, SC&CDA Board Meeting
> April 20, 2012, Youth in Aviation Volunteer Dinner, Conference Center, upstairs
> April 20-21, Oklahoma Foundation Quarter Horse Show, Fred Humphrey Pavilion
> April 20-21, Relay for Life, Otto Krause Building
> April 21, Ragin Cajun, Conference Center
* East Parking Lot Project
> Construction continues on parking lot: installing irrigation in island and stripping parking area and topsoil in island.
The east parking lot was opened up to RVs on Saturday, April 21, 2012
* 50 Amp Upgrade
> Working on the 400 section with underground wire and electric pedestals
* IFYR 2012 (entries as of April 21, 2012)
> 496 contestant pre-entries
> 922 event pre-entries
> States � 25
> Canada � 1

CITY CLERK�S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 4/16/12 City Commission minutes
> Preparation of 4/23/12 special called agenda
> Normal routine duties including tort claims and insurance on vehicles and property
> Contract Review Committee meeting
> Preparation of minutes from Contract Review Committee meeting
> Filed 7 public nuisance liens and 10 nuisance lien releases with Pottawatomie County Clerk
* Utility Billing/Customer Service
> Zone 1 cut-off for non-payment of accounts (4/18/12)
> Zone 1 billing (4/20/12)
> Routine customer service/billing transactions and issues
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA�s for status changes/retirements/resignations
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman�s comp and Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on Bank Reconciliations,
> Worked on 2012-2013 Budget
> Attended Contract Review meeting
> Met with Dru Tischer concerning the Fire Department Budget
> Met with City Manager concerning budget
> Continue training within department

INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Built and deployed new Court Desktop and prepared an additional Court replacement System
> Built Multi-Monitor system for EOC Command Center
> Meeting / Discussion in regards to VoIP RFP and the related work behind it
> Recovered Video Server System / Ch30 and Streaming Back Online
Information Systems (continued)
> Additional end user helps for Legal Assistance
> Install Backup Exec / Configure jobs on new Document Storage Server
> Various End User Printer support
> Various basic End User support � Windows / Office / Outlook
> Reviewed other police mobile platform solutions
> Reviewed issues with dispatch third station
> Assisted Court with various software / form questions
> Removed various employees from systems due to terminations or resignations
> Research / Prepare for new imaging system purchase
> Produced 04/02, 04/09, and 04/16 City Commission Meetings
> Continued process of data server migration and testing thereof
> Installed Police mobile systems
> Maintenance and updates on Police mobile systems
> End user support for Global Records / document Attachments processing
> Resolved hung CAD record for Dispatch
> Misc end user support � printer mappings, scanner operations, and basic skills assistance

FIRE DEPARTMENT/Dru Tischer, Interim Chief
* Suppression
> Responded to 71 emergency calls: Breakdown of calls: Fires - 0, Rescue/EMS - 47, Hazardous
Conditions - 4, Service Calls - 5, Good Intent Calls - 9, and False Alarms - 6
* Prevention
Plan Reviews
> Central Disposal, 4650 N. Harrison
Requested/Administrative Inspections
> Stay-N-Play Daycare, 1009 E. Wayne
> Cinderella Inn, 623 Kickapoo Spur
Permits and On-Site Inspections
> Open Burn: 643 N. Cleveland and 701 N. Pesotum
* Training
> Physical Fitness and Street & Hydrant Review, Apparatus/Equipment Familiarization, Hydrant
Operation & Maintenance, Video Training, and Public Information & Education
> Kaplan EMS C.E.U. Training: Anaphylaxis, Pediatric Seizures
> Kaplan Fire C.E.U. Training: Incident Command System, Building Construction, and Fire
Anatomy & Behavior
> Continuation training three (3) Probationary Fire Fighters
> Total Staff Training Hours = 152.75
EMERGENCY MANAGEMENT/Don Lynch, Director
> Attended City Commission meeting on Monday night
> Worked on developing jurisdiction profile for Hazard Mitigation Plan and EMPG sub-grant
> Prepared reports for Local Emergency Management Committee meeting
> Performed EOC radio tests on Wednesday morning
> Attended the Local Emergency Planning Committee meeting on Wednesday afternoon
> Attended the central regional emergency managers meeting in OKC on Thursday morning
> Worked with consultant on hazard mitigation plan development on Friday

POLICE DEPARTMENT/Russ Frantz, Chief
* Dispatch
> Handled 1609 calls for service (Police/Fire/REACT)
* COPS Grant Program
> Citations: 17 / Arrests: 4 / Warrants: 4
> Assisted Dayshift, Evening Shift, and DTF
> Field Training Officer Program / Metro Area Traffic Safety / Take 25 Events with Citizen
Pottawatomie Nation
> Assisted DA with investigation follow-up
> Initiated programs picked up: Reserve program, Drug tip hotline, Crime stoppers, Boy Scout
facilitators for Explorer program
> Patrols: Extra patrol, School Zones Patrol, Mall Patrol, Park Patrol for increased vandalism,
> Planned activities: Boy Scouts, Sentinels, DL checks, Warrant sweeps, Compliance Checks,
Safety Corridor, Assisted patrol Day, Midnights, and evening
> Community Contacts: Sub Station, DA Office, PCSO & DTF, City Court, MATCS, REOW,
Neighborhood Watches, A-Ok railroad, Tecumseh PD, Pottawatomie County, and CPN Police
> Senior Citizen Presentation: 85 attended
> Girl Scouts presentation: 33 attended
* CID
> 25 Cases forwarded to CID for review
> 3 Felony Cases Assigned / 8 Non-felony Cases Assigned
> 4 Felony Cases Cleared / 2 Non-felony Cases Cleared
> 3Felony Cases Filed through DA�s Office
> One arrest made
> 5 NFN Cased being looked into
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 9
> Files worked on for the week: OPS 101 � 106 and ADM 1201, ADM 1401, and ADM 1403
> Number of Police Reports Taken: 3 Number of Calls: 4
* Evidence
> Number of evidence items brought in: 11
> Number of evidence items released: 2
> Number of found property items returned to owner: 1
> Number of items submitted to the OSBI: 4
> Number of evidence disposition files/cases cleared: 7
> Items flagged and pulled for destruction: 60
> Number of police reports taken: 1 Number of Calls: 3
* Staff
> Police positions-59: 2 open position / 2 not available for Service / 1 away on extended military
service / 3 in Field Training Program
> 12 Dispatch positions /9 available for service / 1 in training / 2 positions to fill
> 4 Animal Control Positions / 4 available for service

Staff Activity Report for April 8-14, 2012

Fri, 20 Apr 2012 17:03:41 -0600

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department:
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> ODOT and EST, Inc. indicate they have completed the Kickapoo design plans and right-of-way plans. ODOT has scheduled a meeting with City officials on April 27, 2012 to go over in detail what ODOT now says is needed for the road project to move forward. The City had previously acquired all right-of-way parcels based on what ODOT and their previous engineering firm (Clour Engineering) had directed the City to do, but, apparently some of that work was in error, due to closure errors. The City will learn more details when the April 27th meeting is held, but, it appears there may be minor issues with legal descriptions of several of the parcels that will need to be addressed. ODOT has indicated that efforts are still proceeding towards letting the project in June 2012.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings. City has had to revise plans at ODOTs direction and will get those returned to ODOT within the next 2 weeks. No bid letting schedule has been determined yet.
* Expo Parking Lot Improvements
> Project was awarded to CGC, LLC in the amount of $1,696,850. Project is approximately 55% completed. The east parking lots are completed and will be opened for use the week of April 23rd. Work will begin on the west parking lots and scheduled completion date is the 3rd week in June with addition of landscaping and irrigation work. City Commission at their April 2, 2012 meeting authorized staff to proceed with formalizing a Change Order for landscaping and irrigation system, approximate cost of landscaping and irrigation is at $136,000.
* Gordon Cooper Bridge (southbound lanes)
> The City and Citizen Potawatomi Nation (CPN) have entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. Specifications, bid documents, and plans have been completed by the City, and will be given to the CPN by April 12, 2012 for them to solicit bids to do the work. City will still have inspection responsibilities for the project once work gets underway.
* Lake Road Bridge Repair Project
> Project was awarded to PbX Corporation in the amount of $630,316.30. Eastbound lane completed and open to traffic. Contractor is working on the westbound lane completing all the deck repairs. Next week Contractor is scheduled to install the westbound overlay. Overall project is approximately 90% complete. The Contractor should be completed with project within two weeks.
* Bryan & Independence Intersection Traffic Signal Project
> Design plans for the signalization of the intersection are approximately 95% complete, and a request to authorize letting the project for bids will occur at the May 7, 2012 City Commission meeting.
* Kickapoo & Kulhbird Lane Safety Improvements
> Plans are being prepared that will result in a wall at the referenced intersection being terraced to provide better sight distances at intersection to improve safety. Plans are approximately 80% complete, and request to advertise the project for bids will be sought at the May 7, 2012 City Commission meeting.
* Rehab Asphalt Streets Project (FY11-12)
> Staff reviewing and evaluating asphalt streets that will be recommended for maintenance work, i.e. milling and overlaying. Anticipate taking list of recommendations to City Commission at their May 14, 2012 meeting to request authorization to advertise project for bids.
Traffic Control Department
> Ran street sweeper on routes 1 & 2
> Replaced speed limit signs on Wolverine Rd, entrance sign for parking lot G, and a no parking sign at 920 E. 7th
> Installed railroad crossing signs on Wolverine Rd and bridge end markers on Acme Rd
> Vacuumed out signal cabinets and replaced filters at Hardesty & Hwy 177, Dunbar & Beard, Beard & Farrall, Beard & Main, Broadway & Main, Bell & Main, Union & Main, Philadelphia & Main, Minnesota & Main, Main & Harrison, and 10th & Harrison
> Recovered two work zones for the Street Department on S. Beard at James Allen Bridge & Dunbar /lane closure and Hayes & Dunbar/lane closure
> Replaced signal lamp for westbound green at Union & Highland
> Reset the intersection of Union & Main (on flash/conflict) and Kickapoo & Kickapoo Spur (on flash / power failure)
> Replaced load switch for eastbound signals at Kickapoo & MacArthur
> Re-striped traffic drums
Street Department
> Bladed and hauled 6 loads each of rock to Wolverine, Westech and 2 loads to Magnino south
> Finished Beard St. driveway approaches (35x5) (15x15)
> Hauled 7 loads of rock from Wewoka to the Public Works Service Center
> Box-bladed the following alleys: behind Rock Island Key Shop, from Kickapoo to Louisa south of Georgia, between Park & Louisa south of Farrall, south of intersection of Beard & Farrall, between Beard & Broadway from Dewey to Wallace, between Broadway & Hobson from Dexter to Dewey, between Park & Louisa from Highland to Ridgewood, and Florence & Cleveland off 10th.
> Finished concrete pad for Water Department (33x25)
> Patch truck ran 2 days
> Lake roads bladed: Magnino, Pecan Grove, and Archery Range
> Tore out entrance into Expo (35x20)
> Trimmed trees at the blockade at Broadway & Bell and put reflective tape on guardrail
> Bladed Stevens north and Cowtrail

UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.939 Last week: *MGD - 3.967
> Pumped 342,443,000 MG to date compared to 340,501,000 MG for same period last year
> Completed second round of bac-t sampling
> Performed routine plant maintenance
> Standard Masonry has completed earthquake damage repairs
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.332 **BOD - 24 mg/l ***TSS - 5
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 0.987 **BOD - 3.4 mg/l ***TSS - 2.0
> Hauled 102,000 gallons of bio-solids for April
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 82, Water/Sewer Line Locates - 56, Leak Checks - 13, Cut-offs Replaced - 11,
Main Breaks Repaired - 3, and Reset Water Meters - 2
> Doing clean-up and placing top soil where needed following main break repairs
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 25,800 ft. Flushed (year to date) - 292,680 ft.
> Total Service Calls - 34, Sewer Lines Checked - 27, Emergency Sewer Calls - 5, and Lift
Stations Checked - 17
> Worked the flusher list, maintenance on Lift Stations, and manhole rehab
* Construction Inspector
> Pipe-bursted 200 feet of 8� sewer line and inserted one manhole in the alley between Tucker
and Pennsylvania from Anna to Darrow
> Pipe-bursted from Creek Drive to the creek at the south end of Seneca
> Tri-Star has completed two emergency bursts and has started on the list of the potential 14
sewer lines that need replacement

PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff attended the City Commission Special Meeting
> Staff attended monthly meetings of the Shawnee Beautification Committee and the Shawnee
Economic Development Foundation
> Staff prepared materials for the City Commission�s regular meeting, including modification to
the City�s non-accessory sign ordinance
> Nuisance abatement hearings were held and three additional structures were ordered removed
> Information was prepared for the Planning Commission Workshop on the zoning code update
process
> Code compliance officers continued responding to an unusually high call volume related to tall
grass and weeds

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Various repairs and graffiti removal in several city parks and buildings
> Painting and clean-up around lake area
> Turning water on in various city parks
> Mowing and weed eating has begun in all areas
> Herbicide spraying fence lines
> Preparing equipment for mosquito control
> Set corner posts in Veterans Park for fencing
* Cemetery Division
> One (1) burial last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage
> 30 units in last week with 44 total repairs to vehicles and equipment
> Exploring the possible use of CNG vehicles for city fleet
* Current Projects
> Trash Off Day in Shawnee is scheduled for April 21st at Kidspace Park
> Lake #1 fishing dock is closed due to storm damage, no date for reopening. Budget for new
dock in FY 12-13
> Writing specifications for the Floating Fishing Dock on Lake #1
> Working on various projects on Lake #1
> Community Center Fire Suppression System installation to begin soon (plans submitted)
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)

AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting scheduled for 5:30 p.m., April 18, 2012 was held in the Airport Terminal.
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction underway: Complete removal/replacement of east side of the south 1,700
feet of the runway
> Removal and placement of aggregate is complete
> Subgrade has been stabilized with lime
> Overlay/strengthening of south 3,000 feet of the runway
> Installation of LED runway lights
> Grading of safety areas
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final review and approval is imminent.
* Department of Commerce �Oklahoma Certified Site Program - Aerospace Park�
> Application is nearing final completion by SEDF and airport staff.
* 2012 Youth Aviation Adventure � Saturday, April 21, 2012
> Special Guest Instructor � Commander John B. Herrington, the first Native American to fly and
walk in space.

* 2012 Pilots and Pancake Fly-in � Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
> Planning committee meeting monthly

EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events
> April 9, Commission Roundtable Discussion, Conference Center, Upstairs
> April 10, Unity Spring Style Show, Conference Center
> April 11, OGE Meeting, Conference Center, Upstairs
> April 13, Taste of Home Cooking School, Conference Center
> April 13-15, NBHA State Finals Barrel Racing, Fred Humphrey Pavilion
> April 14, Two Wedding Receptions, Conference Center
* East Parking Lot Project
> Construction continues on parking lot: laying asphalt, pouring concrete in center island, and
installing irrigation
* 50 Amp Upgrade
> 100 thru 300 section complete and are working on the 400 section
* IFYR 2012
> 472 contestant pre-entries
> 879 event pre-entries
> 25 states

CITY CLERK�S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 4/16/12 City Commission agenda and the 4/9/12 special called minutes
> Routine duties including tort claims, insurance on vehicles and property
> Distribution of Contract Review agenda & documents
> Budget preparation (M & O)
* Utility Billing/Customer Service
> Continued work on Policy and Procedures Manual for Utility Billing
> Review of Utilities section of Municipal Code in preparation for recodification
> Budget preparation (M & O)
> Routine customer service/billing transactions and issues

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on Bank Reconciliations,
> Worked on 2011-2012 Budget
> Attended Tyler Connect Conference in Grapevine Texas on April 11-13, 2012

INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Continued multiple desktop system builds and replacements
> Move Equipment for New Legal Assistant and installation of Printer
> Reviewed Video Server failure, debugging, and vendor support contact
> Various User support items for Fire, Police, and Accounting
> Misc Printer support including EP failure on CID printer
> Various Printer supply refreshments and replacements
> Download, review and install Engineering software for server and client sides
> Continued Police Toughbook builds and deployments
> Training on departmental specific software for SMA
> Remote video recording of Commission meeting at Expo Center
> Resolved various Fire and Police Records department printing end user issues
> Set up new accounts and reset end user forgotten passwords in Global Records and mReach
> Reviewed / Resolved DC power issues in a police unit
> Print ID and Access Control cards
> CIO Attended Tyler Connect Conference in Grapevine Texas

FIRE DEPARTMENT/Dru Tischer, Interim Chief
* Suppression
> Responded to 74 emergency calls: Breakdown of calls: Fires - 3, Rescue/EMS - 47
Service Calls - 6, Good Intent Calls - 12, and False Alarms - 2, and Special Incident - 1
* Prevention
Requested/Administrative Inspections
> Brick House Pub, 113 N. Bell
Permits and On-Site Inspections
> Open Burn: 643 N. Cleveland, South Leo, and 723 S. Market

EMERGENCY MANAGEMENT/Don Lynch, Director
> Worked with County 911 on corrections to MSAG & addressing for tribal property
> Registered 2 additional contacts in BlackBoard Connect.
> Worked on miscellaneous storm shelter information. Fielded several calls about she
> Registered 10 additional storm shelters in the homeowner database
> Worked with electrician on repair of warning siren
> Staffed EOC during storm watch activities of Friday afternoon
> Conducted EOC radio tests on Wednesday morning
> Toured Crossroads Headstart facility on Wednesday morning providing guidance on storm
safety plan and shelter locations
> Attended OKWIN System Governance Board meeting on Thursday morning
> Attended Central Oklahoma urban Areas Security initiative Tactical Interoperable
Communications Plan review task force meeting on Thursday afternoon
> Hosted Spotter team training session in the EOC on Thursday evening
> Completed tasks related to storm watch preparation on Friday morning
> Fielded several calls concerning locations of community tornado shelters
> Activated EOC for Storm Watch and response operations on Friday afternoon
> Surveyed area where tornadoes were reported for damage on Friday evening.
> Activated EOC for Storm Watch and response operations on Saturday afternoon/Sunday
morning

POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> 15 Arrests � 147 reports
> Total Citations: 52 / Handwritten Citations: 24 / E-Citations: 28 / 53.85% were E-Citations
> Dispatch handled 1470 calls (Police/Fire/EMS)
* COPS Grant Program
> Citations: 8 / Arrests: 4 / Warrants: 1
> Assisted Dayshift, Evening Shift, and DTF
> Field Training Officer Program / Metro Area Traffic Safety / Take 25 Events with Citizen
Pottawatomie Nation
> Assisted DA with investigation follow-up
> Initiated programs picked up: Reserve program, Drug tip hotline, Crime stoppers, Boy Scout
facilitators for Explorer program
> Patrols: Extra patrol, School Zones Patrol, Mall Patrol, Park Patrol for increased vandalism,
> Planned activities: Boy Scouts, Sentinels, DL checks, Warrant sweeps, Compliance Checks,
Safety Corridor, Assisted patrol Day, Midnights, and evening
> Community Contacts: Sub Station, DA Office, PCSO & DTF, City Court, MATCS, REOW,
Neighborhood Watches, A-Ok railroad, Tecumseh PD, Pottawatomie County, and CPN Police
* CID
> 17 Cases forwarded to CID for review
> 2 Felony Cases Assigned / 8 Non-felony Cases Assigned
> 6 Felony Cases Cleared / 1 Non-felony Cases Cleared
> 2 Felony Cases Filed through DA�s Office
> 3 NFN Cased being looked into
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 6
> Files worked on for the week: OPS 101 - 106
> Number of Police Reports Taken: 3 Number of Calls: 4
* Evidence
> Number of evidence items brought in: 17
> Number of evidence items released: 14
> Number of found property items taken in: 10
> Number of found property items returned to owner: 7
> Number of items submitted to the OSBI: 26
> Number of items released from OSBI back to the dept: 7
> Number of evidence disposition files/cases cleared: 8
> Number of police reports taken: 4
* Staff
> Police positions-59: 2 open position / 2 not available for Service / 1 away on extended military
service / 3 in Field Training Program
> 12 Dispatch positions /9 available for service / 1 in training / 2 positions to fill
> 4 Animal Control Positions / 4 available for service

Bulk Waste schedule for May 2012.

Fri, 20 Apr 2012 10:18:55 -0600

The curbside Bulk Waste schedule for May 2012 has been posted on our Sanitation Page. Click the link below to view it.

Staff Activity Report for April 1 - 7, 2012

Tue, 17 Apr 2012 09:02:08 -0600

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department:
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> ODOT and EST, Inc., indicate they have completed the Kickapoo design plans and right of way plans. ODOT has scheduled a meeting with City officials on April 27, 2012 to go over in detail what ODOT now says is needed for the road project to move forward. The City had previously acquired all right-of-way parcels based on what ODOT and their previous engineering firm (Clour Engineering) had directed the City to do, but, apparently some of that work was in error, due to closure errors. The City will learn more details when the April 27th meeting is held, but, it appears their may be minor issues with legal descriptions of several of the parcels that will need to be addressed. ODOT has indicated that efforts are still proceeding towards letting the project in June 2012.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings. City has had to revise plans at ODOTs direction and will get those returned to ODOT within the next 2 weeks. No bid letting schedule has been determined yet.
* Safe Routes to School Sidewalk Project (from Shawnee Middle School, north along Union Street to Chapel Ridge Apts.)
> Project awarded to Parathon Construction in the amount of $87,352.50. Project is 100% complete. ODOT�s final field inspection passed and the city is in the process of preparing close-out documentation for submittal to ODOT.
* Bryan & Independence Intersection Traffic Signal Project
> Design plans for the signalization of the intersection are approximately 95% complete, and a request to authorize letting the project for bids will occur at the May 7, 2012 City Commission meeting.
Kickapoo & Kulhbird Lane Safety Improvements
> Plans are being prepared that will result in the wall at the referenced intersection being terraced to provide better sight distances at intersection to improve safety. Plans are approximately 80% complete, and request to advertise the project for bids will be sought at the May 7, 2012 City Commission meeting.
* Expo Parking Lot Improvements
> Project was awarded to CGC, LLC in the amount of $1,696,850.00. Project began Monday January 16th with removal operations being started. Contractor has completed water line and sanitary sewer installation for east parking lot(s), and will begin curb & gutter installation by March 2, 2012. Work is being coordinated with OG&E and Shawnee Lighting on their electrical and lighting installations. Project is approximately 50% completed, and is scheduled as a 150 day calendar day project, with completion by end of May, barring any substantial and prolonged weather delays, the project should be completed well before the July rodeo events scheduled. City Commission at their April 2, 2012 meeting authorized staff to proceed with formalizing a Change Order for landscaping and irrigation system, approximate cost of landscaping and irrigation is at $136,000.
* Lake Road Bridge Repair Project
> Project was awarded to PbX Corporation in the amount of $630,316.30. Contractor has completed work on the eastbound lane of the bridge and has moved traffic over onto the newly completed overlay. Contractor is now working on the westbound lane. Single lane traffic will still be maintained, and the travelling public is encouraged to obey the mobil traffic signal system when crossing the Lake Road Bridge. Overall project is approximately 75% complete.
* Gordon Cooper Bridge (southbound lanes)
> The City and Citizen Potawatomi Nation (CPN) have entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. Specifications, bid documents, and plans have been completed by the City, and will be given to the CPN by April 12, 2012 for them to solicit bids to do the work. City will still have inspection responsibilities for the project once work gets underway.
* Traffic Control
> Ran street sweeper on central business district & route 1 and checked intakes in sector 3
> Replaced speed limit signs on Leo
> Replaced LED for eastbound red at I-40 & Kickapoo and Independence & Harrison
> Replaced signal lamp for northbound left turn red at Independence & Harrison
> Replaced signal lamps for westbound red & northbound red at Union & Highland
> Replaced stop sign at Park & Forrest
> Set up work zones on S. Beard at James Allen Bridge � Dunbar and Hayes � Dunbar
> Reset loop detector for northbound signals at Raley & MacArthur
> Checked pedestrian heads for burn outs
> Recovered work zone for Street Department on Harrison at Federal
* Street Department
> Installed a 30 ft. tinhorn and two end caps at the Expo. Replaced road over tinhorn
> Finished concrete panel replacement at the intersection of Harrison & Dunloup (35x33)
> Grinded south side of Midland where water was standing
> Cleaned culverts at 920 Buck and Magnino Road
> Installed 6 tactical warning plates on Mall Dr.
> Put in driveway approaches on Beard south of Farrell (70% complete)
> Bladed several alleys in Dunbar Heights
> Patch truck ran 2 days.
> Fixed washout at 1223 Faye.
> Assisted the Water Dept. with setting up and pouring concrete for there new pad (25x50)
> Hauled 6 loads of rock from Wewoka to yard.
> Bladed roads: Walker Rd., Post Office Neck, Daley, Ingram, and re-cut bar ditch on Magnino

UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.967 Last week: *MGD - 3.808
> Pumped 314,859,000 MG to date compared to 312,917,000 MG for same period last year
> Completed all bac-t and monthly testing.
> Performed routine plant maintenance
> Standard Masonry continues to repair earthquake damage
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.369 **BOD - 24 mg/l ***TSS - No test ran this week
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.091 **BOD - 2.3 mg/l ***TSS - 2.0
> Hauled 12,000 gallons of bio-solids for April
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 80, Water/Sewer Line Locates - 40, Leak Checks - 12, Cut-offs Replaced - 11,
Main Breaks Repaired - 3, and Reset Water Meters - 2
> Doing clean-up and placing top soil where needed following main break repairs
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 17,050 ft. Flushed (year to date) - 266,880 ft.
> Total Service Calls - 29, Sewer Lines Checked - 16, Emergency Sewer Calls - 4, and Lift
Stations Checked - 14
> Worked the flusher list, maintenance on Lift Stations, and manhole rehab
* Construction Inspector
> All Bac-T samples came back negative taken at the Expo. Recommended accepting water and
sewer lines
> Pipe-bursted 200 feet of sewer line in the 800 block of Tucker and placed one manhole

PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Presented reports at the Planning Commission meeting
> Met with developers and applicants on various projects
> The Action Center dealt with an unusually high number of tall grass/weed complaints
> Attended the City Commission meeting
* Shawnee Urban Renewal Authority
> Held discussions with Family Promise on lease agreements
> Met with COCAA interim director Rebecca Stone to discuss possible assistance in SURA
donating properties for an application for multifamily housing construction
> Conducted inspections on several properties for rehab
> Conducted blanket mailing of SURA flyers to obtain applicants

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Various repairs and graffiti removal in several city parks and buildings
> Painting and clean-up around lake area
> Turning water on in various city parks
> Mowing and weed eating has begun in all areas
> Herbicide spraying fence lines
* Cemetery Division
> No burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage
> 32 units in last week with 41 total repairs to vehicles and equipment
> Exploring the possible use of CNG vehicles for city fleet
* Current Projects
> Trash Off Day in Shawnee is scheduled for April 21st at Kidspace Park
> Lake #1 fishing dock is closed due to storm damage, no date for reopening. Budget for new
dock in FY 12-13
> Writing specifications for the Floating Fishing Dock on Lake #1
> Working on various projects on Lake #1
> Community Center Fire Suppression System installation to begin soon (plans submitted)
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
> Working on ordinances for recodification

AIRPORT/Rex Hennen, Assistant Airport Manager
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction underway: Complete removal/replacement of east side of the south 1,700
feet of the runway
> Removal is complete
> Subgrade has been stabilized with lime
> Placement of aggregate base is underway
> Overlay/strengthening of south 3,000 feet of the runway
> Installation of LED runway lights
> Grading of safety areas
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final review and approval is imminent.
* Department of Commerce �Oklahoma Certified Site Program - Aerospace Park�
> Application is nearing final completion by SEDF and airport staff.
* 2012 Youth Aviation Adventure � Saturday, April 21, 2012
> Special Guest Instructor � Commander John B. Herrington, the first Native American to fly and
walk in space.
* 2012 Pilots and Pancake Fly-in � Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
> Planning committee meeting monthly

EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events
> April 3-7, Sugar & Spice Children�s Consignment Sale, Conference Center
> April 3, OGE Meeting, Conference Center, Upstairs
> April 5, OGE Meeting, Conference Center
> April 6-8, Heart of Oklahoma Alpaca Show, Otto Krause Building
> April 7-8, Ultimate Calf Roping, Fred Humphrey Pavilion
* East Parking Lot Project
> Construction continues on parking lot pouring concrete on east road and curbing
* 50 Amp Upgrade
> 100 section is complete and will start on the 300 section
* IFYR
> Entries opened on April 1st

CITY CLERK�S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 4/2/12 City Commission minutes and preparation of 4/9/12 special called meeting
> Normal routine duties including tort claims, insurance on vehicles and property
> Preparation of Contract Review agenda & documents
> Budget preparation (M & O)
> Filed 9 public nuisance liens and 1 lien release with County Clerk
> Filed 5 lien certifications with County Treasurer.
> Accepted items for archival at the records storage facility
* Utility Billing/Customer Service
> Zone 3 billing (4/4/12)
> Continued work on Policy and Procedures Manual for Utility Billing
> Budget preparation
> Staff meeting regarding kiosk � including utility kiosks at Homeland Stores
> Continued work on Policy and Procedures Manual for Utility Billing
> Review of Utilities section of Municipal Code in preparation for re-codification.
> Budget preparation (M & O)
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA�s for status changes/retirements/resignations
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman�s comp and Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on Bank Reconciliations, 2011-2012 Budget, and monthly journal entries
> Attended meeting in Oklahoma City with City Manager
> Attended meeting concerning Kiosks for lake
> Attended IAFF negotiations meeting with staff and union members

INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Set up various accounts in Global Records Management
> Upgrade Adobe software on various systems
> Set up new Toughbook mobile systems
> Help Finance with reports from Incode product
> Install new computers in Police cars
> Install Photoshop at public works system
> Print various ID and Access control cards.
> Repaired Fire Station #1 Printer and Police Printer
> Worked with Vendor for quotes and Licensing elements for our Symantec products
> Worked on VoIP RFP elements
> Setup of users on new systems in accounting
> Updated Court Violation Code information and various Court word templates
> Ran sewer averaging report for summer average resets for Utility Billing
> Finalized Youth Aviation administrative page for map viewing, email notifications, and XLS
exports

FIRE DEPARTMENT/Dru Tischer, Interim Chief
* Suppression
> Responded to 84 emergency calls: Breakdown of calls: Fires - 4, Rescue/EMS - 62
Service Calls - 2, Good Intent Calls - 13, and False Alarms - 2
* Prevention
Consultations/Meetings
> Landes Engineering
Permits and On-Site Inspections
> Red Rock BHS, 101 N. Union
* Training
> Physical Fitness and Street & Hydrant Review
> Kaplan EMS C.E.U. Training: Anaphylaxis, Pediatric Seizures
> Kaplan Fire C.E.U. Training: Incident Command System, Building Construction, and Fire
Anatomy & Behavior
> Apparatus/Equipment Familiarization, Fire Tactic & Strategies, and Hydrant Operation &
Maintenance
> Continuation training three (3) Probationary Fire Fighters
> Car Seat Technician Recertification (2 members)
> Total Staff Training Hours = 67.75

EMERGENCY MANAGEMENT/Don Lynch, Director
> Continued work on addressing project at OBU
> Sent list of the dates Fire Department did TB testing so they would have them for their
physicals
> Processed paperwork for a potential exposure to an employee
> Activated new phone line for Garage and the Fire Department for the new computerized
maintenance system
> Prepared and sent blackboard connect message for valve installation
> Registered 2 new personal safe rooms in Shawnee
> Received radio returned from a former employee and issued a portable radio to a new employee.
Emergency Management (continued)
> Assisted vendor with installation of SCADA software and equipment on 800 MHz radio system
on Tuesday
> Discussed potential ordinance changes with City Attorney in afternoon
> Worked on updates to RFP for telephone system replacement
> Reviewed candidate applications for Communications Technician position opening and
prepared interview questions
> Worked on restoration/cleaning of Radio Shop
> Prepared and submitted quarterly reports for Hazard Mitigation Planning Grant and Emergency
Management Performance Grant

POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> 47 Arrests � 169 reports
> Total Citations: 122 - Handwritten Citations: 67 - E-Citations: 55 Percent: 45.08%
> Dispatch handled 1579 calls (Police/Fire/EMS)
* COPS Grant Program
> Citations: 9 / Arrests: 7 / Warrants: 3
> Assisted Dayshift, Evening Shift, and DTF
> Metro Area Traffic Safety
> Take 25 Events with Citizen Pottawatomie Nation
> Assisted DA with investigation follow-up
> Initiated programs picked up: Reserve program, Drug tip hotline, Crime stoppers, Boy Scout
facilitators for Explorer program
> Patrols: Extra patrol, School Zones Patrol, Mall Patrol, Park Patrol for increased vandalism,
> Planned activities: Boy Scouts, Sentinels, DL checks, Warrant sweeps, Compliance Checks,
Safety Corridor, Assisted patrol
> Community Contacts: Sub Station, DA Office, PCSO & DTF, City Court, MATCS, REOW,
Neighborhood Watches, A-Ok railroad, Tecumseh PD, Pottawatomie County, and CPN Police
* CID
> 18 Cases forwarded to CID for review
> 5 Felony Cases Assigned / 3 Non-felony Cases Assigned
> 7 Felony Cases Cleared / 4 Non-felony Cases Cleared
> 4 Felony Cases Filed through DA�s Office
> 1 Total Arrest Made
> $5,800.00 Total Property Recovered
> 2 NFN Cased being looked into
> 1 Call Out
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 14
> Files worked on for the week: ADM 901�903, ADM 1001-1002, ADM 1005, ADM 1101,
ADM 1201-1202, ADM 1301, and ADM 1401 - 1404
> Files sent to Chief�s Office for review: ADM 1201-1202, ADM 1301, and ADM 1401- 1404
> Meetings attended for the week: 1 (PATC Policies & Procedures Course)
> Number of Police Reports Taken: 2 Number of Calls: 2
* Evidence
> Number of evidence items brought in: 16
> Number of found property items taken in: 6
> Number of found property items returned to owner: 3
> Number of calls: 1
* Staff
> Police positions-59: 2 open position / 2 not available for Service / 1 away on extended military
service / 3 in Field Training Program
> 12 Dispatch positions /9 available for service / 1 in training / two positions to fill
> 4 Animal Control Positions / 4 available for service

Water Yield Study Is Now Available for Viewing and Review

Mon, 9 Apr 2012 10:18:57 -0600

The City of Shawnee Water Supply Yield Study is now available for viewing.

The City of Shawnee (City) contracted with CDM Smith to evaluate its three municipal water supply reservoirs: Twin Lakes #1 and #2 (collectively called Twin Lakes) and Wes Watkins Reservoir. The primary purpose of this project is to establish the expected water supply capacity from each reservoir when operated individually and when operated as part of a complete water supply system. Other project tasks included evaluation of each reservoirs watershed and development of drought management plan. This report documents the methods and results of the hydrologic assessment and provides recommendations for future actions.

Please click the link below to view it.

Staff Activity Report for March 25 - 31, 2012

Fri, 6 Apr 2012 13:59:08 -0600

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department:
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> Met with ODOT officials and EST on March 13, 2012 to go over corrections/revisions to final set of Kickapoo Paving Plans. EST still needs to complete the final drawings and plans for the project, and needs to get survey information to ODOT Right-of-Way Division by Friday, March 16. If ODOT R/W receives that information then they said they could be completed with their review in 3 weeks to get comments back to the City for any corrections that may be necessary. It may still take EST 8-9 more weeks to finalize the construction plans. The City has caused all utility relocations to be completed, and has acquired all right-of-way and easements that ODOT had previously said the City needed to acquire. Notification was given to ODOT in October that the utilities were cleared for the project, and in December ODOT was notified that the City has acquired (or right of entry) on the last remaining r/w parcel. ODOT has indicated that efforts are still proceeding towards letting the project in June 2012.
* Beard Street Widening Project (from Farrall to the Canadian River Bridge)
> Project was awarded to All Roads Paving in the amount of $367,732. Traffic Signals Inc. has now completed installation of the traffic loops for signal operation, and all punch list items have been corrected.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings. No bid letting schedule has been determined yet.
* Safe Routes to School Sidewalk Project (from Shawnee Middle School, north along Union Street to Chapel Ridge Apts.)
> Project awarded to Parathon Construction in the amount of $87,352.50. Project is 100% complete. ODOT�s final field inspection passed and the city is in the process of preparing close-out documentation for submittal to ODOT.
* Bryan & Independence Intersection Traffic Signal Project
> Surveying and field data acquisition has been completed and plan preparation is underway. Anticipate being able to let project for bids May-June of 2012.
* Expo Parking Lot Improvements
> Project was awarded to CGC, LLC in the amount of $1,696,850.00. Project began Monday January 16th with removal operations being started. Contractor has completed water line and sanitary sewer installation for east parking lot(s), and will begin curb & gutter installation by March 2, 2012. Work is being coordinated with OG&E and Shawnee Lighting on their electrical and lighting installations. Project is approximately 40% completed, and is scheduled as a 150 day calendar day project, with completion by end of May, barring any substantial and prolonged weather delays, the project should be completed well before the July rodeo events scheduled. City Commission at their April 2, 2012 meeting authorized staff to proceed with formalizing a Change Order for landscaping and irrigation system, approximate cost of landscaping and irrigation is at $136,000.
* Lake Road Bridge Repair Project
> Project was awarded to PbX Corporation in the amount of $630,316.30. Project began January 31, 2012. Contractor has completed work on the eastbound lane of the bridge and has moved traffic over onto the newly completed overlay. Contractor will now be working on the westbound lane. Single lane traffic will still be maintained, and the travelling public is encouraged to obey the mobil traffic signal system when crossing the Lake Road Bridge.
* Gordon Cooper Bridge (southbound lanes)
> Proposed bridge deck repair project under review. At the March 19, 2012 City Commission meeting, an agreement was made with CPN for funding participation not to exceed $625,000.
* Traffic Control
> Ran street sweeper in central business district
> Set up work zone for Street Department on Harrison and the Engineering Department on S. Beard
> Replaced signal lamp for westbound left turn red at Pottenger & Kickapoo Spur
> Replaced street markers for Industrial Way & Kickapoo, Kuhlbyrd & Kickapoo, and Hazel Del & Kickapoo
> Installed turn signs on Coker Rd, weight limit signs on Garretts Lake Rd, and replaced speed limit signs on N. Kickapoo
* Street Department
> Completed tinhorn replacement at 2601Park/80ft. of 12 in. pipe
> Finished grinding asphalt at Beard & Main (Approx. 50 ft long)
> Patch truck ran 4 days
> Cleaned out tinhorns at 1331 N. Pennsylvania
> Grinded north side of Midland (approx. 50ft long)
> Concrete repair on Beard Bridge (3x6)
> Put in a 2 1/2 ft shoulder on east and west ends on south side of Lake Bridge (280x2)
> Repaired concrete panels at the intersection of Harrison & Dunloup (35 x 33) 70% complete
> Repaired edge of roadway east of Buford Whites on Tucker east side of road
> Repaired water-cut at 1342 E. Ada
> Saw-cut curb and gutterline for driveways on Beard
> Graded alley at 418 W. Ridgewood (Ridgewood to Wallace)
> Bladed and put 3 loads of rock each on Post Office Lane and Clear Pond (south)

UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.808 Last week: *MGD - 3.814
> Pumped 287,545,000 MG to date compared to 287,380,000 MG for same period last year
> Performed routine plant maintenance
> Standard Masonry continues to repair earthquake damage
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 2.172 **BOD - 12 mg/l ***TSS - No test ran this week
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.264 **BOD - 3.2 mg/l ***TSS - 4.6
> Hauled 234,000 gallons of bio-solids for March
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 88, Water/Sewer Line Locates - 44, Leak Checks - 20, Cut-offs Replaced - 5,
Main Breaks Repaired - 3, and Reset Water Meters - 6
> Doing clean-up and placing top soil where needed following main break repairs
> Repaired a leak on a 2� service line at the Expo
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 15,955 ft. Flushed (year to date) - 249,830 ft.
> Total Service Calls - 48, Sewer Lines Checked - 25, Emergency Sewer Calls - 10, and Lift
Stations Checked - 14
> Worked the flusher list, maintenance on Lift Stations, and manhole rehab
* Construction Inspector
> All Bac-T samples have been taken at the Expo. The City tests have passed and we are waiting
on results from DEQ
> Pipe-bursted 500 feet of 8� sewer line in the alley south of Pulaski between Broadway and
Beard and replaced 14 services
> We did a camera inspection of the sewer line in the 800 block of Tucker due to customer
complaints. Because of our findings from the camera inspection, Tri-Star will begin pipe
bursting this sewer line

PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff prepared reports for the Planning Commission agenda.
> Staff reviewed permits and applications for various land use actions.
> Code compliance staff fielded numerous calls for tall grass and weeds.
> Staff met with developers concerning current and future projects.
* Shawnee Urban Renewal Authority
> Staff attended HUD training on rental properties in OKC
> Completing One Year Action Plan for next year�s funding
> Conducted a lead-based paint inspection

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Various repairs and graffiti removal in several city parks and buildings
> Painting and clean-up around lake area
> Turning water on in various city parks
> Mowing and weed eating has begun in all areas
> Herbicide spraying right-of-ways
* Cemetery Division
> One (1) burial last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage
> 26 units in last week with 32 total repairs to vehicles and equipment
> Exploring the possible use of CNG vehicles for city fleet
* Current Projects
> Trash Off Day in Shawnee is scheduled for April 21 at Kidspace Park
> Lake #1 fishing dock is closed due to storm damage, no date for reopening. Budget for new
dock in FY 12-13
> Writing specifications for the Floating Fishing Dock on Lake #1
> Working on various projects on Lake #1
> Community Center Fire Suppression System installation to begin soon
> Al & James Building Remodel/Demolition Project: received estimates
> Tennis Courts Resurfacing Project: obtaining bids
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
> Working on ordinances for recodification

AIRPORT/Rex Hennen, Assistant Airport Manager
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction underway:
> Complete removal/replacement of east side of the south 1,700 feet of the runway
> Overlay/strengthening of south 3,000 feet of the runway
> Installation of LED runway lights
> Grading of safety areas
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final review and approval is imminent.
* Department of Commerce �Oklahoma Certified Site Program - Aerospace Park�
> Application is nearing final completion by SEDF and airport staff.
* 2012 Youth Aviation Adventure � Saturday, April 21, 2012
> Special Guest Instructor � Commander John B. Herrington, the first Native American to fly and
walk in space.
* 2012 Pilots and Pancake Fly-in � Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
> Planning committee meeting monthly

EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events
> March 25-31, GMC International RV Rally, Conference Center/96 total rig count
> March 31, Excel Auction, Otto Krause Building Section (D)
> March 31 � April 1, Sooner POA Club Horse Show, Fred Humphrey Pavilion
* East Parking Lot Project
> Construction continues on parking lot with curbing and laying asphalt
* 50 Amp Upgrade
> The 500 section and 200 section is complete
> Started on the 100 section running wire and setting pedestals

CITY CLERK�S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 4/2/12 City Commission agenda
> Preliminary preparation of 4/9/12 special called meeting
> Normal routine duties including tort claims, insurance on vehicles and property.
> Budget preparation
* Utility Billing/Customer Service
> Customer Service clerks collected $4,612.73 in past due bills in March
> Zone 2 billing (3/28/12) and Zone 3 cut-off for non-payment (3/28/12)
> Meeting with BancFirst regarding lock box option for mail payments
> One meter reader tested and received Class D Water Certificate
> Continued work on Policy and Procedures Manual for Utility Billing
> Budget preparation

HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA�s for status changes/retirements/resignations
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman�s comp
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Review and attend WC case proceedings
> Observe crews in the field for safe work procedures
> Processing items for compensation study

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on Bank Reconciliations, Budget, and CDBG issues
> Attended meeting in Oklahoma City with City Manager
> Review RFP for new auditing services
> Meet with Banc First concerning lockbox
> Prepared for IUPA Arbitration
> Attended IUPA Arbitration
> Met with Police Chief concerning his budget
> Training within department

INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Resolved utility billing handheld not connecting
> Work on printing issues from Toughbooks with new RDP
> Set up mail account for end user Utility Billing.
> Install Linko FOG software
> Change permission for employee moves and changes
> Investigated printer jams for both CID and Fire/Units will need replacement in near future
> Follow up on WTP cable outage with cable vendor � still not resolved
> Setup Skype for EOC conferencing
> Review of VoIP RFP and discussions

FIRE DEPARTMENT/Dru Tischer, Interim Chief
* Suppression
> Responded to 118 emergency calls: Breakdown of calls: Fires - 3, Rescue/EMS - 82
Service Calls - 3, Good Intent Calls - 23, and False Alarms - 7
* Prevention
Requested/Administrative Inspections
> Avonlea Cottage
> Oklahoma Families First
Permits and On-Site Inspections
> Community Center, 804 S. Park (suppression system)
> Homer Road (open burn)
* Training
> Physical Fitness and Street & Hydrant Review
> Kaplan EMS C.E.U. Training: Abdominal Aortic Aneurysm and Hypothermic Patient
> Kaplan Fire C.E.U. Training: Orientation, Safety, Communications, Fire Officer, and
Hazardous Materials
> Fire Department Connection Operations, Truck Company Operations, Hydrant Maintenance &
Operations, Pre-Fire Planning, and Ground Ladders
> Continuation training three (3) Probationary Fire Fighters
> Fire Fighter Safety: SCBA Emergency, Self Rescue, and RIT Pack Operations

EMERGENCY MANAGEMENT/Don Lynch, Director
> Worked with planning on address verifications
> Requested meeting with IT to discuss possible solution for INCODE addressing problem
> Reviewed draft RFP for telephone system replacement.
> Attended the 1st meeting of the Employee Health & Wellness group.
> Prepared files to be taken to records center.
> Discussed possible changes to our Local Emergency Planning Committee procedures with the
LEPC Chair. Prepared and sent membership letters to prospects.
> Conducted EOC Radio Tests on Wednesday morning
> Completed and reviewed draft RFP for Telephone System Replacement, sent to management
team for review
> Conducted silent test of Outdoor Warning Devices at Noon on Wednesday
> Researched and prepared materials for updates to City ordinances for Emergency Management,
Oil and Gas and E9-1-1

POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> 33 Arrests � 72 reports � 64 Handwritten Citations � 58 E-Citations/E-Citations: 47.54%
> Dispatch handled 1708 calls (Police/Fire/EMS)
> Took a juvenile EOD to facility in Tulsa
* COPS Grant Program
> Citations: 24 / Arrests: 6 / Warrants: 5
> Assisted Dayshift, Evening Shift, US Marshal and DTF on locating and arresting two on Drug
and Gun charges and execution of search warrant
> Assist DA investigation with homicide follow up
> Initiated programs picked up: Reserve program, Drug tip hotline, Crime stoppers, Boy Scout
facilitators for Explorer program
> Patrols: Extra patrol, School Zones Patrol, Mall Patrol, Park Patrol for increased vandalism,
> Planned activities: Boy Scouts, Sentinels, DL checks, Warrant sweeps, Compliance Checks,
Safety Corridor, Assisted patrol
> Community Contacts: Sub Station, DA Office, PCSO & DTF, City Court, MATCS, REOW,
Neighborhood Watches, A-Ok railroad, Tecumseh PD, Pottawatomie County, CPN Police
* CID
> 28 Cases forwarded to CID for review
> 7 Felony Cases Assigned / 2 Non-felony Cases Assigned
> 7 Felony Cases Cleared / 2 Non-felony Case Cleared
> 2 Felony Cases Filed through DA�s Office
> 1 Total Arrest Made
> 2 NFN Cased being looked into
> 1 Call Out
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
* Evidence
> Number of evidence items brought in: 24
> Number of evidence items released: 2
> Number of bicycles taken in: 1
> Amount of drug seizure money taken in: $761.73
> Number of items submitted to the OSBI: 4
> Number of Reports Taken: 3 Number of calls: 3
* Staff
> Police positions-59: 2 open position / 2 not available for Service / 1 away on extended military
service / 3 in Field Training Program
> 12 Dispatch positions /9 available for service / 1 in training / two positions to fill
> 4 Animal Control Positions / 4 available for service

Local Law Enforcement Cooperate for Safety Corridors

Thu, 5 Apr 2012 14:52:15 -0600

Highway safety and construction officials, along with law enforcement officers, have announced the first of three highway safety corridor projects across the state.

The corridors were identified by the Oklahoma Highway Safety Office and the Oklahoma Department of Transportation as high-crash areas, based on the study of crash data from the past five years. The Pottawatomie County target area includes portions of I-40 and highways 102, 18 and 177.

Participating agencies include the Shawnee and Tecumseh police departments, the Pottawatomie County Sheriff�s Office and the Oklahoma Highway Patrol, as well as the OHSO and the ODOT.

Law enforcement officers will focus on impaired driving, speeding, seat belt and child car seat violations and other traffic safety issues in the corridor areas.

Other corridors are located in Payne County and Cherokee County. Kickoff events at those sites will take place at a later date.

Our goal is to save lives by focusing our efforts on these high-risk areas, said Garry Thomas, OHSO director. ODOT will be installing new signs in these areas to let drivers know they�re in a highway safety corridor and that law enforcement will apply a no-tolerance policy on unsafe traffic violations.

Collision data from the corridor projects will be evaluated regularly in order to measure progress, Thomas said.

Drive Safe - Stay Safe

Staff Activity Report for March 18 - 24, 2012

Fri, 30 Mar 2012 10:11:25 -0600

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department:
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> Met with ODOT officials and EST on March 13, 2012 to go over corrections/revisions to final set of Kickapoo Paving Plans. EST still needs to complete the final drawings and plans for the project, and needs to get survey information to ODOT Right-of-Way Division by Friday, March 16. If ODOT R/W receives that information then they said they could be completed with their review in 3 weeks to get comments back to the City for any corrections that may be necessary. It may still take EST 8-9 more weeks to finalize the construction plans. The City has caused all utility relocations to be completed, and has acquired all right-of-way and easements that ODOT had previously said the City needed to acquire. Notification was given to ODOT in October that the utilities were cleared for the project, and in December ODOT was notified that the City has acquired (or right of entry) on the last remaining r/w parcel. ODOT has indicated that efforts are still proceeding towards letting the project in June 2012.
* Beard Street Widening Project (from Farrall to the Canadian River Bridge)
> Project was awarded to All Roads Paving in the amount of $367,732. Traffic stripping has been completed, and project has been opened to traffic. Traffic Signals Inc. is scheduled to install traffic loops by March 22, 2012 to get signal operation off of automatic cycling.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings. Plans will be resubmitted to ODOT by Wednesday, March 21st for comments. Anticipate project being let for bids by end of April 2012.
* Safe Routes to School Sidewalk Project (from Shawnee Middle School, north along Union Street to Chapel Ridge Apts.)
> Project awarded to Parathon Construction in the amount of $87,352.50. Project is 100% complete. ODOT�s final field inspection is scheduled for March 22, 2012. We will make application for reimbursement pending final review inspections.
* Bryan & Independence Intersection Traffic Signal Project
> Surveying and field data acquisition has been completed and plan preparation is underway. Anticipate being able to let project for bids May-June of 2012.
* Expo Parking Lot Improvements
> Project was awarded to CGC, LLC in the amount of $1,696,850.00. Project began Monday January 16th with removal operations being started. Contractor has completed water line and sanitary sewer installation for east parking lot(s), and will begin curb & gutter installation by March 2, 2012. Work is being coordinated with OG&E and Shawnee Lighting on their electrical and lighting installations. Project is approximately 35% completed, and is scheduled as a 150 day calendar day project, with completion by end of May, barring any substantial and prolonged weather delays, the project should be completed well before the July rodeo events scheduled. City finalizing landscaping and irrigation plans for the Expo Parking Lot Improvements, and anticipate being able to present such to the City Commission at their March 19, 2012 meeting for their consideration and direction.
* Lake Road Bridge Repair Project
> Project was awarded to PbX Corporation in the amount of $630,316.30. Project began January 31, 2012. Contractor has been working on the eastbound lane, while the westbound lane stays open to carry traffic. Eastbound lane has had the deck overlay milled off and areas of full deck repair/replacement have been underway. Work on the eastbound lane should be completed by March 30, and then the Contractor will start work on the westbound lane, keeping the eastbound lane open to traffic. Citizens are encouraged to find alternate routes instead of using Lake Road. Overall project approximately 40% completed.
* Gordon Cooper Bridge (southbound lanes)
> Proposed bridge deck repair project under review, and discussion with CPN for funding participation in progress. An Agreement will be presented to City Commission at their March 19, 2012 City Commission meeting for consideration.
* Traffic Control
> Ran street sweeper on route 9
> Recovered work zone for Utility Department on Gordon Cooper Dr
> Finished no soliciting signs
> Shut down Benedict St (Kennedy - Daley) (flooding)
> Cleared intakes on Independence
> Checked intakes in sector 3
> Set up and recovered work zone for Utility Department on Center
> Replaced street marker for Jefferson & Thompson
> Put up dead end sign on Gracelann
> Replaced load switch for west bound left turn signal at Kickapoo & MacArthur
* Street Department
> Ran intakes 4 days
> Fixed crushed tinhorn at Granada & Serenada
> Cleaned culverts/tinhorns at: 7 Mohican, 920 Buck Drive, 1228 Dewey, 24 Comanche Circle,
Kickapoo north of Wolverine, 9th & Florence, and 10th & Florence
> Grinded asphalt at Beard & Main / 75% complete
> Graded road in front of CMW Muffler shop
> One 2 ton truck load of rock to the alley behind 1100 Harrison.
> Cleaned tinhorns on Buck Rd at lake and re-dug about 75 feet of ditch
> Replace 75 ft of culvert pipe at 2601 Park / 70% complete
> Placed one load of rock on Perry Rd & graded

UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.814 Last week: *MGD - 3.536
> Pumped 272,003,000 MG to date compared to 285,070,000 MG for same period last year
> Performed routine plant maintenance
> Standard Masonry continues to repair earthquake damage
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 2.019 **BOD - 24 mg/l ***TSS - No test ran this week
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.528 **BOD - 3.2 mg/l ***TSS - 3.2
> Hauled 186,000 gallons of bio-solids for March
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 86, Water/Sewer Line Locates - 36, Leak Checks - 11, Cut-offs Replaced - 9,
Main Breaks Repaired - 4, and Reset Water Meters - 5
> Doing clean-up and placing top soil where needed following main break repairs
> Assisted the valve crew in excavating for valve installation
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 15,955 ft. Flushed (year to date) - 232,030 ft.
> Total Service Calls - 29, Sewer Lines Checked - 16, Emergency Sewer Calls - 13, and Lift
Stations Checked - 21
> Worked the flusher list, maintenance on Lift Stations, and manhole rehab
* Construction Inspector
> Water and sewer for the Expo have been installed and waiting to be tested
> Tri-Star started to camera lines for pipe bursting project. Seneca was first on the list but we
pulled Tri-Star off to camera a line south of Pulaski running west from Broadway. The line is
collapsed and we will have Tri-Star pipe burst the line

PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff presented material at the City Commission meeting
> Staff continued work on a revised off-premise sign ordinance
> Staff attended the Chamber Board Meeting
> Staff assisted with a Main Street Mural program
> Staff met with developers and discussed current and planned projects
* Shawnee Urban Renewal Authority
> Daily project construction inspections
> Working on revisions to HUD�s Annual Action Plan
> Making repairs to one of the SURA owned transitional shelters
> Writing specifications for rehabilitation project

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Various repairs and graffiti removal in several city parks and buildings
> Painting and clean-up around lake area
> Turning water on in various city parks
> Mowing and weed eating has begun in all areas
> Herbicide spraying right-of-ways
* Cemetery Division
> Four (4) burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage
> 19 units in last week with 23 total repairs to vehicles and equipment
> Exploring the possible use of CNG vehicles for city fleet
* Current Projects
> Lake #1 fishing dock is closed due to storm damage, no date for reopening. Budget for new
dock in FY 12-13
> Writing specifications for the Floating Fishing Dock on Lake #1
> Working on various projects on Lake #1
> Community Center Fire Suppression System installation to begin soon
> Al & James Building Remodel/Demolition Project: received estimated costs
> Tennis Courts Resurfacing Project: obtaining bids
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
> Working on ordinances for recodification

AIRPORT/Rex Hennen, Assistant Airport Manager
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction underway:
> Complete removal/replacement of east side of the south 1,700 feet of the runway
> Overlay/strengthening of south 3,000 feet of the runway
> Installation of LED runway lights
> Grading of safety areas
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final review and approval is imminent.
* Department of Commerce �Oklahoma Certified Site Program - Aerospace Park�
> Application is nearing final completion by SEDF and airport staff.
* Airport Advisory Board
> Regular meeting scheduled for 5:30 p.m. on March 21, 2012 was held in the Airport Terminal.
* 2012 Youth Aviation Adventure � Saturday, April 21, 2012
> Special Guest Instructor � Commander John B. Herrington, the first Native American to fly and
walk in space.
* 2012 Pilots and Pancake Fly-in � Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
> Planning committee meeting monthly

EXPOSITION CENTER/Mike Jackson, Operations Manager
No Report this week

CITY CLERK�S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> City Clerk and one deputy clerk attended IIMC Institute in Stillwater March 19 � 23
> Preparation of 3/19/12 minutes
> Preparation of special call meeting for 3/24/12 � later cancelled
* Utility Billing/Customer Service
> Routine phone calls and customer service issues
> Zone 1 billing (3/21/12) and Zone 2 cut-off for non-payment (3/21/12)

HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA�s for status changes/retirements/resignations
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman�s comp
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Review and attend WC case proceedings
> Observe crews in the field for safe work procedures
> Processing items for compensation study

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on Bank Reconciliations, Budget, and CDBG issues
> Attended meeting in Oklahoma City with City Manager
> Review RFP for new auditing services
> Prepared budget amendment for agenda
> Attended conference in Stillwater
> Attend phone conference on virtual budgeting
> Met with City Manager concerning budget
> Prepare for arbitration

INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Install new Work station in Finance new office
> Worked on RDP Print issues
> Damage at WTP Phone and Cable drops, contacted cable vendor and reported issue afterwards
> Deployed temporary 3G cell/network router at WTP for use during outage
> Replaced ATG workstation with Desktop workstation at public works for SMA
> Reviewed Court machine onboard video Failure, scheduled to replace unit
> Fully deployed ShawneeAirport.com online registration and payment system
> Conducted Management Team iPad training session
> Produced Commission meeting live and video publishing
> Fix maps for Firehouse software
> Install voice recorder for evidence manager
> Update drivers on Software Support Tech system
> Change setting in global records to allow edit of persons when entering new incident

FIRE DEPARTMENT/Dru Tischer, Interim Chief
* Suppression
> Responded to 93 emergency calls: Breakdown of calls: Fires - 3, Rescue/EMS - 66
Service Calls - 2, Good Intent Calls - 13, and False Alarms - 5
* Prevention
Plan Reviews
> Shawnee Community Center, 804 S. Park
Permits and On-Site Inspections
> 77 Granada (open burn)
> 15504 SH 102 (open burn) and 15203 Patterson Rd (open burn)
* Training
> Physical Fitness and Street & Hydrant Review
> Kaplan EMS C.E.U. Training: Abdominal Aortic Aneurysm and Hypothermic Patient
> Kaplan Fire C.E.U. Training: Orientation, Safety, Communications, Fire Officer, and
Hazardous Materials
> Continuation training three (3) Probationary Fire Fighters
> Fire Fighter Safety: SCBA Emergency, Self Rescue, and RIT Pack Operations
> Stand-pipe operations, Truck Company Operations, Apparatus Foam Operations, Apparatus
Pump Operations, and Department Policy and Procedures

EMERGENCY MANAGEMENT/Don Lynch, Director
> Outdoor Warning Devices were silently tested at Noon on Wednesday
> Hazard Mitigation Planning Team met on Thursday morning. Reviewed list of potential hazard
mitigation projects
> Attended Board of County Commissioners meeting on Monday afternoon
> Participated in conference call concerning Radio system infrastructure re-banding on
Wednesday afternoon
> Continued work to move furnishings back into radio shop and prepare it for occupancy
> Continued work on RFP package for Telephone system replacement

POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Recovery of stolen vehicle � arrest of two suspects
> Arrest of juvenile that broke into Jefferson School � recovered all stolen property
> 35 Arrests � 62 reports � 113 Handwritten Citations � 50 E-Citations
> Dispatch handled 1761 calls (Police/Fire/EMS)
* COPS Grant Program
> Assisted with Sheriff Dept serving wanted felony warrants within Shawnee � multiple arrests
> Worked with DA Drug Task Force on joint operation
* CID
> 27 Cases forwarded to CID for review
> 6 Felony Cases Assigned / 2 Non-felony Cases Assigned
> 4 Felony Cases Cleared / 0 Non-felony Case Cleared
> 4 Felony Cases Filed through DA�s Office
> 1 Total Arrests Made
> 3 NFN Cased being looked into
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 22/ADM 601-603, ADM 701 & 704-707,
ADM 801 & 803-805, ADM 901-904, ADM 1001-1003 & 1005-1006, and ADM 1101
> List of files sent to Chief�s Office for review for the week: ADM 901-904, ADM 1001-1003 &
1005-1006, and ADM 1101
> Meeting attended this week: OACP Accreditation Committee Meeting Stillwater � 3-22-2012
> Number of Reports Taken: 2 Number of calls: 4
* Evidence
> Number of evidence items brought in: 19
> Number of evidence items released: 12
> Number of found property items taken in: 3
> Number of items submitted to the OSBI: 8
> Number of items released from OSBI back to the dept: 14
> Number of Reports Taken: 1 Number of calls: 3
* Staff
> Police positions-59: 2 open position / 2 not available for Service / 1 away on extended military
service / 5 in Field Training Program
> 12 Dispatch positions /9 available for service / 2 in training / one position to fill
> 4 Animal Control Positions / 4 available for service

Staff Activity Report for March 11 � 17, 2012

Tue, 27 Mar 2012 14:10:46 -0600

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department:
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> Met with ODOT officials and EST on March 13, 2012 to go over corrections/revisions to final set of Kickapoo Paving Plans. EST still needs to complete the final drawings and plans for the project, and needs to get survey information to ODOT Right-of-Way Division by Friday, March 16. If ODOT R/W receives that information then they said they could be completed with their review in 3 weeks to get comments back to the City for any corrections that may be necessary. It may still take EST 8-9 more weeks to finalize the construction plans. The City has caused all utility relocations to be completed, and has acquired all right-of-way and easements that ODOT had previously said the City needed to acquire. Notification was given to ODOT in October that the utilities were cleared for the project, and in December ODOT was notified that the City has acquired (or right of entry) on the last remaining r/w parcel. ODOT has indicated that efforts are still proceeding towards letting the project in June 2012.
* Beard Street Widening Project (from Farrall to the Canadian River Bridge)
> Project was awarded to All Roads Paving in the amount of $367,732. Traffic stripping has been completed, and project has been opened to traffic. Traffic Signals Inc. is scheduled to install traffic loops by March 22, 2012 to get signal operation off of automatic cycling.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings. Plans will be resubmitted to ODOT by Wednesday, March 21st for comments. Anticipate project being let for bids by end of April 2012.
* Safe Routes to School Sidewalk Project (from Shawnee Middle School, north along Union Street to Chapel Ridge Apts.)
> Project awarded to Parathon Construction in the amount of $87,352.50. Project is 100% complete. ODOT�s final field inspection is scheduled for March 22, 2012. We will make application for reimbursement pending final review inspections.
* Bryan & Independence Intersection Traffic Signal Project
> Surveying and field data acquisition has been completed and plan preparation is underway. Anticipate being able to let project for bids May-June of 2012.
* Expo Parking Lot Improvements
> Project was awarded to CGC, LLC in the amount of $1,696,850.00. Project began Monday January 16th with removal operations being started. Contractor has completed water line and sanitary sewer installation for east parking lot(s), and will begin curb & gutter installation by March 2, 2012. Work is being coordinated with OG&E and Shawnee Lighting on their electrical and lighting installations. Project is approximately 35% completed, and is scheduled as a 150 day calendar day project, with completion by end of May, barring any substantial and prolonged weather delays, the project should be completed well before the July rodeo events scheduled. City finalizing landscaping and irrigation plans for the Expo Parking Lot Improvements, and anticipate being able to present such to the City Commission at their March 19, 2012 meeting for their consideration and direction.
* MacArthur Street Lighting Project (from Leo to Kickapoo)
> OG&E has completed installation of the decorative lights along MacArthur Street from Leo to Kickapoo and they are in operation. The look of the new lighting does enhance the appearance of that section of roadway. Cost of the project was $88,610.00, which the City of Shawnee has paid to OG&E.
* Lake Road Bridge Repair Project
> Project was awarded to PbX Corporation in the amount of $630,316.30. Project began January 31, 2012. Contractor has been working on the eastbound lane, while the westbound lane stays open to carry traffic. Eastbound lane has had the deck overlay milled off and areas of full deck repair/replacement have been underway. Work on the eastbound lane should be completed by March 30, and then the Contractor will start work on the westbound lane, keeping the eastbound lane open to traffic. Citizens are encouraged to find alternate routes instead of using Lake Road. Overall project approximately 40% completed.
* Gordon Cooper Bridge (southbound lanes)
> Proposed bridge deck repair project under review, and discussion with CPN for funding participation in progress. An Agreement will be presented to City Commission at their March 19, 2012 City Commission meeting for consideration.
* Traffic Control
> Ran street sweeper on route 8
> Reset processor for north and south bound signals at Hardesty & Hwy 177
> Replaced signal lamp for south bound red at Union & Highland
> Set up work zone for the Utility Department on Gordon Cooper Dr
> Replaced stop sign at Tennessee & Farrall, Tucker & Jefferson, and Ohio & Gordon Cooper Dr
> Reset the intersections of Oklahoma & Main and Benedict & Kickapoo
> Replaced LED for west bound red at 45th & Kickapoo
> Worked on no soliciting signs
> Worked on dead end sign for Gracelann
* Streets
> Repaired water-cut at 1218 E. Faye (48x21), 119 S. Center (18x11), 805 E. Grant (26x13)
> Repaired sewer-cut on Draper south of Oakland (12x6)
> Repaired road for valve replacement at 604 S. Pottenger (13x14)
> Patch truck ran 5 days
> Hauled 19 loads of rock from Wewoka to Public Works Service Center
> Bladed Wolverine & Westech.
> Cut banks where the beaver slide is going at the Expo

UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.536 Last week: *MGD - 3.490
> Pumped 245,597,000 MG to date compared to 260,179,000 MG for same period last year
> Performed routine plant maintenance
> Performed monthly and quarterly sampling and our second round of bac-t-testing
> Standard Masonry continues to repair earthquake damage
> Final Inspection was completed on the High Service Pumps Project
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.058 **BOD - 26 mg/l ***TSS - 3
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.091 **BOD - 4.0 mg/l ***TSS - 4.5
> Hauled 186,000 gallons of bio-solids for March
> Performed regular maintenance on the plant and mowed
> OPDES Permit has been submitted to DEQ
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 89, Water/Sewer Line Locates - 56, Leak Checks - 10, Cut-offs Replaced - 7,
Main Breaks Repaired - 3, and Reset Water Meters - 4
> Doing clean-up and placing top soil where needed following main break repairs
> Assisted the valve crew in excavating for valve installation
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 26,650 ft. Flushed (year to date) - 216,075 ft.
> Total Service Calls - 49, Sewer Lines Checked - 25, Emergency Sewer Calls - 16, and Lift
Stations Checked - 14
> Worked the flusher list, maintenance on Lift Stations, and manhole rehab

PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff held demolition hearings and three additional structures were ordered removed.
> Staff met with applicants and developers concerning various projects.
> Staff prepared reports and documentation for the City Commission meeting.
> Staff attended the monthly City Beautification and SEDF meetings.
> Inspections staff completed requested inspections and reviewed building plans.
> Code enforcement dealt with an increase in tall grass and weed complaints.
* Shawnee Urban Renewal Authority
> Lead Base Paint inspection performed for applicant
> Initial inspection for home rehabilitation
> Daily inspections for project in progress
> Staff met with Family Promise Board members
> Working on specifications for Emergency Project
> Received applications for future projects

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Various repairs and graffiti removal in several city parks
> Painting and clean-up around lake area
> Turning water on in various city parks
> Mowing and weed eating has begun in all areas
> Herbicide spraying right-of-ways
* Cemetery Division
> Four (4) burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage
> 33 units in last week with 45 total repairs to vehicles and equipment
> Exploring the possible use of CNG vehicles for city fleet
* Current Projects
> Lake #1 fishing dock is closed due to storm damage, no date for reopening. Budget for new
dock in FY 12-13
> Writing specifications for the Floating Fishing Dock on Lake #1
> Working on various projects on Lake #1
> Community Center Fire Suppression System installation to begin soon
> Al & James Building Remodel/Demolition Project: received estimated costs
> Tennis Courts Resurfacing Project: obtaining bids
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
> Working on ordinances for recodification

AIRPORT/Rex Hennen, Assistant Airport Manager
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction underway:
> Complete removal/replacement of east side of the south 1,700 feet of the runway
> Overlay/strengthening of south 3,000 feet of the runway
> Installation of LED runway lights
> Grading of safety areas
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final review and approval is imminent.
* Department of Commerce �Oklahoma Certified Site Program - Aerospace Park�
> Application is nearing final completion by SEDF and airport staff.
* Airport Advisory Board
> Regular scheduled meeting for 5:30 p.m. on March 21, 2012 in the Airport Terminal.
* 2012 Youth Aviation Adventure � Saturday, April 21, 2012
> Special Guest Instructor � Commander John B. Herrington, the first Native American to fly and
walk in space.
* 2012 Pilots and Pancake Fly-in � Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
> Planning committee meeting monthly

EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events
> March 14-18, Rollin Squares RV Rally, Conference Center, Upstairs
> March 15, Bison Federal Credit Union Customer Appreciation Dinner, Conference Center
> SC&CDA Board Meeting
> March 17-18, Garland Arts & Craft Show, Conference Center
> March 17, Disabled American Veterans Meeting, Conference Center, Upstairs
> JR Miss Honors Dance, Otto Krause Building
> NBHA Barrel Racing, Fred Humphrey Pavilion
* East Parking Lot Project
> Construction on parking lot continues with curbing and laying asphalt on south parking lot
> City of Shawnee Street Department continues to grade ditch east of parking lot for drainage
* 50 Amp Upgrade
> 200 section: setting pedestals and underground wire � 600 section: lighting and poles installed
CITY CLERK�S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
No Report this week/ Attending Training

HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA�s for status changes/retirements/resignations
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman�s comp
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Review and attend WC case proceedings
> Observe crews in the field for safe work procedures
> Processing items for compensation study

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on Bank Reconciliations, Budget, and CDBG issues
> Attended meeting in Oklahoma City with City Manager
> Started Review for RFP for new auditing services
> Prepared budget amendment for agenda

INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Continued work on setting up FOG Fats, Oils, Grease software
> Obtained information on possible audio logger replacement
> Addressed issues with failed upgrades on old RDS servers
> Install Firehouse on the new RDP server
> Continued Workstations preparation and deployment
> Relocated three Accounting Printers due to office moves
> Installed licensing on RDS Server
> Reviewed and corrected Backup issues on CAD Server and Server8
> Continued daylight savings issues with Backup Exec
> Updated IT Wiki Information
> Developed and tested online registration and payment system for Airport Youth Aviation Day

FIRE DEPARTMENT/Dru Tischer, Interim Chief
* Suppression
> Responded to 77 emergency calls: Breakdown of calls: Fires - 2, Rescue/EMS - 51
Service Calls - 6, Good Intent Calls - 13, and False Alarms - 5
EMERGENCY MANAGEMENT/Don Lynch, Director
> Outdoor Warning Device silent test conducted on Wednesday at Noon
> Continued work on OBU Addressing project
> Central Oklahoma Urban Area Security Initiative Interoperable Communications Committee
meeting in OKC on Monday afternoon
> Provided in-service training on weather safety to County DHS staff on Wednesday morning
> Bi-weekly OKWIN Technical Committee Conference call on Friday morning

POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Shots fired call / Barricaded subject 500 block N Aydelotte
> Felony warrant for wanted subject / barricaded in safe room 2100 Block N Broadway
> MATSC meeting with local law enforcement and OK Highway Safety Office
* COPS Grant Program
> Citations: 8 Arrests: 7 Warrants: 6
> Assisted US Marshal and DTF on locating and arresting murder suspect from OKC
> Initiated programs picked up: Reserve program, Drug tip hotline, Crime stoppers, Boy Scout
Facilitators for Explorer program
> Patrols: Extra patrol, School Zones Patrol, Mall Patrol, Park Patrol for increased vandalism,
> Planned activities Boy Scouts, Sentinels, DL checks, Warrant sweeps, Compliance Checks,
Safety Corridor
> Assisted Patrol with various calls
> Community Contacts: Sub Station, DA Office, PCSO & DTF, City Court, MATCS, REOW,
Neighborhood Watches, A-OK Railroad, Tecumseh PD, Pottawatomie County, CPN Police
* CID
> 18 Cases forwarded to CID for review
> 4 Felony Cases Assigned / 1 Non-felony Cases Assigned
> 7 Felony Cases Cleared / 4 Non-felony Case Cleared
> 5 Felony Cases Filed through DA�s Office
Police Department/CID (continued)
> 1 Total Arrests Made
> 4 NFN Cased being looked into
> 2 Call Out
> Assists with Patrol and Other Agencies
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 12/ADM 601-603, ADM 701 & 704-707,
ADM 801 & 803-805,
> List of files sent to Chief�s Office for review for the week: ADM 601-603, ADM 701 & 704-
707, and ADM 801 & 803-805
> Number of Reports Taken: 2 Number of calls: 3
Police Department (continued)
* Evidence
> Number of evidence items brought in: 11
> Number of evidence items released: 1
> Number of found property items taken in: 8
> Number of property items returned to owner: 2
> Number of found property items declared unclaimed property: 8
> Amount of drug money returned: $705.00
> Number of calls: 7
* Staff
> Police positions-59: 1 open position / 2 not available for Service / 1 away on extended military
service / 5 in Field Training Program
> 12 Dispatch positions /9 available for service / 3 in training
> 4 Animal Control Positions / 4 available for service

Staff Activity Report for March 4 - 10, 2012

Fri, 16 Mar 2012 10:36:04 -0600

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department:
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> Met with ODOT officials and EST on March 13, 2012 to go over corrections/revisions to final set of Kickapoo Paving Plans. EST still needs to complete the final drawings and plans for the project, and need to get survey information to ODOT Right-of-Way Division by Friday, March 16. If ODOT R/W receives that information then they said they could be completed with their review in 3 weeks to get comments back to the City for any corrections that may be necessary. It may still take EST 8-9 more weeks to finalize the construction plans. The City has caused all utility relocations to be completed, and has acquired all right-of-way and easements that ODOT had previously said the City needed to acquire. Notification was given to ODOT in October that the utilities were cleared for the project, and in December ODOT was notified that the City has acquired (or right of entry) on the last remaining r/w parcel. ODOT has indicated that efforts are still proceeding towards letting the project in June 2012.
* Beard Street Widening Project (from Farrall to the Canadian River Bridge)
> Project was awarded to All Roads Paving in the amount of $367,732. Traffic stripping has been completed, and project has been opened to traffic. Traffic loops still need to be installed to get signal operation off of automatic cycling.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings. Plans will be resubmitted to ODOT by Wednesday, March 21st for comments. Anticipate project being let for bids by end of April 2012.
* Safe Routes to School Sidewalk Project (from Shawnee Middle School, north along Union Street to Chapel Ridge Apts.)
> Project awarded to Parathon Construction in the amount of $87,352.50. Project is 100% complete. We have a meeting scheduled with ODOT for March 22nd for final field inspection of the project, and will then submit application for reimbursement with ODOT.
* Bryan & Independence Intersection Traffic Signal Project
> Surveying and field data acquisition has been completed and plan preparation is underway. Anticipate being able to let project for bids May-June of 2012.
* Expo Parking Lot Improvements
> Project was awarded to CGC, LLC in the amount of $1,696,850.00. Project began Monday January 16th with removal operations being started. Contractor has completed water line and sanitary sewer installation for east parking lot(s), and will begin curb & gutter installation by March 2, 2012. Work is being coordinated with OG&E and Shawnee Lighting on their electrical and lighting installations. Project is approximately 30% completed, and is scheduled as a 150 day calendar day project, with completion by end of May, barring any substantial and prolonged weather delays, the project should be completed well before the July rodeo events scheduled. City finalizing landscaping and irrigation plans for the Expo Parking Lot Improvements, and anticipate being able to present such to the City Commission at their March 19, 2012 meeting for their consideration and direction.
* MacArthur Street Lighting Project (from Leo to Kickapoo)
> OG&E has completed installation of the decorative lights along MacArthur Street from Leo to Kickapoo. Cost of the project was $88,610.00, which the City of Shawnee has paid to OG&E.
* Lake Road Bridge Repair Project
> Project was awarded to PbX Corporation in the amount of $630,316.30. Project began January 31, 2012. Contractor has been working on the eastbound lane, while the westbound lane stays open to carry traffic. Eastbound lane has had the deck overlay milled off and areas of full deck repair/replacement have been underway. Work on the eastbound lane should be completed in 2 weeks, and then the Contractor will start work on the westbound lane, keeping the eastbound lane open to traffic. Citizens are encouraged to find alternate routes instead of using Lake Road. Overall project approximately 40% completed.
* Gordon Cooper Bridge (southbound lanes)
> Proposed bridge deck repair project under review, and discussion with CPN for funding participation in progress. An Agreement will be presented to City Commission at their March 19, 2012 City Commission meeting for consideration.
* Traffic Control
> Ran street sweeper on route 7
> Set up and recovered work zone for Street Department on Highland (Harrison � Draper)
> Checked pedestrian heads for burn outs (replaced 10 lamps)
> Replaced load switch for north bound signals at I-40 & Kickapoo
> Reset intersections of 45th & Harrison, I-40 & Harrison, Wetech & Harrison, Garretts Lake Rd & Hwy 18 (on flash / power failure)
> Reset intersection of University & Kickapoo (on flash / conflict)
> Reset intersection of Independence & Kickapoo (on flash / red failure)
> Replaced stop sign at Kulbryd & Kickapoo
* Streets
> Hauled 4 loads of rock from Wewoka to Public Works yard
> Repaired roads for valve replacement at four (4) different locations
> Hauled 3 loads of rock to Perry Rd and Hauled 7 loads of rock to Archery Rd. and bladed
> Started the ditch at Expo/80% complete
> Graded alley from Highland north to Ridgewood
> Cleaned gutter line on Ridgewood from Kickapoo to Louisa
> Ran intakes 1 day in three areas
> Hauled 6 loads of busted concrete to Lake Bridge (banks are eroding)
> Cleaned tinhorn on south side of 1222 Wallace

UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.490 Last week: *MGD - 3.269
> Pumped 220,028,000 MG to date compared to 237,544,000 MG for same period last year
> Performed routine plant maintenance
> Performed monthly and quarterly sampling and our first round of bac-t-testing
> Contractor has set up to begin earthquake damage repairs
> Line Maintenance installed a new 12� butterfly valve on the filter backwash line.
> One employee passed the DEQ �C� Water Operator�s Test
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.058 **BOD - 26 mg/l ***TSS - 4
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 0.888 **BOD - 4.2 mg/l ***TSS - 4.7
> Hauled 138,000 gallons of bio-solids for February
> Performed regular maintenance on the plant and mowed
> Working on renewing Plant Permit
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 75, Water/Sewer Line Locates - 36, Leak Checks - 12, Cut-offs Replaced - 7,
Main Breaks Repaired - 1, Pulled Meters - 11, and Reset Water Meters - 3
> Doing clean-up and placing top soil where needed following main break repairs
> Assisted the valve crew in excavating two locations for valve installation
> Installed 12� butterfly valve on the filter backwash line at the Water Treatment Plant
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 19,925 ft. Flushed (year to date) - 189,425 ft.
> Total Service Calls - 41, Sewer Lines Checked - 26, Emergency Sewer Calls - 11, and Lift
Stations Checked - 11
> Worked the flusher list and maintenance on Lift Stations
* Construction Inspector
> Water and Sewer for the Expo have been installed and waiting to be tested
> GPS-ing new valves that have been cut in
> Updating Valve, Hydrant, Water, and Sewer maps
> Urban Contractors will be starting the Lake Tower Rehab Project in mid-April
> Tri-Star will start pipe bursting project on Monday, March 12, 2012

PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff presented reports and materials at the Planning Commission meeting.
> The Planning Commission held a public hearing concerning off-premise signs.
> Staff held nuisance abatement public hearings concerning suspected dilapidated buildings.
> Staff attended training on the 2009 building code.
> Staff met with developers concerning several current and future projects.
> Staff attended the monthly Beautification Committee meeting.

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Various repairs and graffiti removal in several city parks
> Painting and clean-up around lake area
> Turning water on in various city parks
> Testing for Herbicide Spray Tech Certification (5 employees)
> Wiegant Park playground unit installation ongoing; installing safety surfacing
* Cemetery Division
> One (1) burial last week
> Leveling markers and preparing equipment for herbicide spraying
* Central Garage
> 30 units in last week with 38 total repairs to vehicles and equipment
> Exploring the possible use of CNG vehicles for city fleet
* Current Projects
> Lake #1 fishing dock is closed due to storm damage, no date for reopening. Budget for new
dock in FY 12-13
> Writing specifications for the Floating Fishing Dock on Lake #1
> Working on various projects on Lake #1
> Community Center Fire Suppression System installation to begin soon
> Al & James Building Remodel/Demolition Project: received estimated costs
> Library Roof Project: discussing contract amount with architect
> Tennis Courts Resurfacing Project: obtaining bids
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)

AIRPORT/Rex Hennen, Assistant Airport Manager
* Runway Rehabilitation Project
> FAA Grant: $3,524,477 and the OAC Grant: $221,006
> Phase I construction underway:
> Complete removal/replacement of east side of the south 1,700 feet of the runway
> Overlay/strengthening of south 3,000 feet of the runway
> Installation of LED runway lights
> Grading of safety areas
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final review and approval is imminent.
* Department of Commerce �Oklahoma Certified Site Program - Aerospace Park�
> Application is nearing final completion by SEDF and airport staff.
* Airport Advisory Board
> Regular scheduled meeting for 5:30 p.m. on March 21, 2012 in the Airport Terminal.
* 2012 Youth Aviation Adventure � Saturday, April 21, 2012
> Special Guest Instructor � Commander John B. Herrington, the first Native American to fly and
walk in space.
* 2012 Pilots and Pancake Fly-in � Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
> Planning committee meeting monthly

EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events
> March 6-9, Pottawatomie County JR Livestock Show, Otto Krause Building & Fred Humphrey
Pavilion
> March 9, OG&E Meeting, Conference Center, Upstairs
> March 9-10, Red Alliance Cow Sale, Fred Humphrey Pavilion
* East Parking Lot Project
> Construction on parking lot continues with curbing; rain shut down construction Thursday and
Friday
* 50 Amp Upgrade
> 500 section near completion, waiting on 911 addresses to be able to set meters and OG&E to
power 500 section up; rain shut down construction on Thursday and Friday

CITY CLERK�S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk�s Office
> Preparation of minutes from 3/5/12 City Commission meeting
> Routine tort claims and vehicle/equipment insurance issues
> Attended Emergency Management state exercise
> Processing of files at the Records Center
> Review budget needs for FY 2012-13
> Staff attended Workplace Harassment training
* Utility Billing/Customer Service
> Routine phone calls and customer service issues
> Review budget needs for FY 2012-13
> Staff attended Workplace Harassment training

HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA�s for status changes/retirements/resignations
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman�s comp
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Review and attend WC case proceedings
> Observe crews in the field for safe work procedures
> Processing items for compensation study

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on Bank Reconciliations
> Attended Kiwanis luncheon
> Meet with staff concerning w/c issue
> Worked on Budget
> Worked on Audit finding for CDBG
> Participated in panel on Municipal Finance at Gordon Cooper
> Approved Accounts payable

INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Update imaging software and install Scanner for Accounting
> Resolve Scan Xtender performance issues
> Reviewed license plate reading system in OKC for Police
> Installed additional cabling for forced Printer moves
> Various quotes and orders processed
> Support for Outlook clients for Fire Department
> Met, discussed, reviewed and planned Dispatch center merge
> Update Ch30 evening playbacks
> Continued issues with the YouTown app iTunes availability
> Deploy city wide security patches and updates
> Obtained ORI numbers from OLETS for additional mobile devices.
> Obtained information for new gas detectors and FOG software.
> Help CDBG with GMS report errors.
> Update laptop and create new account for city manager intern.
> Resolved Incode issues in Fire dept
> Processed additional photo ID�s and Access Control cards

FIRE DEPARTMENT/Dru Tischer, Interim Chief
* Suppression
> Responded to 102 emergency calls: Breakdown of calls: Fires - 5, Rescue/EMS - 68
Service Calls - 6, Good Intent Calls - 19, and False Alarms - 4
* Prevention
Plan Reviews
> OG&E, 1300 N. Kennedy (fire alarm system)
> Golden Corral, 2513 N. Harrison
> The Lindens II, 319 S. Kennedy (fire alarm system)
Public Education
> Child Passenger Seat Check Event at Station #2
Permits and On-Site Inspections
> 1200 W. Benedict (open burn)
* Training
Company
> Physical Fitness and Street & Hydrant Review
> Kaplan EMS C.E.U. Training: Abdominal Aortic Aneurysm and Hypothermic Patient
> Kaplan Fire C.E.U. Training: Orientation, Safety, Communications, Fire Officer, and
Hazardous Materials
> Continuation training three (3) Probationary Fire Fighters
> Fire Fighter Safety: SCBA Emergency, Self Rescue, and RIT Pack Operations

EMERGENCY MANAGEMENT/Don Lynch, Director
> Processed assigned address request for property (already assigned). We sent road change
information out to responder & utility agencies
> Finished processing phone/fax/caller ID relocates for administrative office moves at City Hall
> Attended Management Team meeting Monday morning
> Met with principal of Sequoyah School on Tuesday afternoon to discuss tornado safety
> Participated in Process Hazards Analysis meeting at Water Treatment Plant on Wednesday
> Conducted outdoor warning device test at Noon on Wednesday
> Met with weather spotter volunteers on Thursday night for training on activation process,
procedures, and events
> Participated in the OKWIN Governance Board bi-weekly conference call on Friday morning
> Worked on specifications for a new City Hall Telephone System
> Reviewed and prepared recommendation on offer to lease oil and gas rights on a parcel of City
property
> Started development of Exercise After-Action Report

POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Arrest of stabbing suspect and arrest of attempted burglary I suspects and assault and battery on minor
* COPS Grant Program
> Citations: 13
> Arrests: 5/One arrest for Possession of CDs and obtaining merchandise under
false pretenses
> Warrants: 2
> Crime Prevention presentations: 2 / individuals that attended: 21
> Used Facebook surveillance to ID two suspects one for CID and one for Pottawatomie County
> Initiated programs picked up: Reserve program, Drug tip hotline, Crime Stoppers, Boy Scout
facilitators for Explorer program
> Patrols: Extra Patrol, School Zones Patrol, Mall Patrol, and Park Patrol for increased vandalism
> Planned activities: Bike Sting, DL Checks, Warrant Sweeps, Compliance Checks, and assist
patrol
> Community Contacts: Sub Station, DA Office, Domestic Violence Investigator, City Court,
MATCS, REOW, Neighborhood Watches, A-OK railroad, Tecumseh Police Department,
Pottawatomie County, and CPN Police
* CID
> 9 Cases forwarded to CID for review
> 5 Felony Cases Assigned / 3 Non-felony Cases Assigned
> 8 Felony Cases Cleared / 1 None-felony Case Cleared
> 4 Felony Cases Filed through DA�s Office
> 3 Total Arrests Made
> 2 NFN Cased being looked into
> 1 Call Out
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: ADM 103, 107, 108, 109, 111, and 112;
ADM 201 thru 206; ADM 302 thru 304; ADM 401 thru 404
> List of files sent to Chief�s Office for review for the week: ADM 201 thru 206; ADM 301 thru
304; ADM 401 thru 404
> Number of Reports Taken: 2 Number of calls: 4

* Evidence
> Number of evidence items brought in: 13
> Number of found property items taken in: 1
> Number of items submitted to the OSBI: 16
> Number of Reports Taken: 3 Number of calls: 1
* Staff
> Police positions-59: 1 open position / 2 not available for Service / 1 away on extended military
service / 5 in Field Training Program
> 12 Dispatch positions /9 available for service / 3 in training
> 4 Animal Control Positions / 4 available for service

Staff Activity Report for February 26 - March 03, 2012

Thu, 8 Mar 2012 14:46:01 -0600

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department:
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> We have a scheduled meeting with ODOT on March 13, 2012 to go over corrections/revisions to final set of Kickapoo Paving Plans. The City has caused all utility relocations to be completed, and has acquired all right-of-way and easements that ODOT had previously said the City needed to acquire. ODOT has indicated that the project may be in line for letting in early spring, but have not submitted a tentative revised schedule as yet.
* Beard Street Widening Project (from Farrall to the Canadian River Bridge)
> Project was awarded to All Roads Paving in the amount of $367,732. Traffic stripping has been completed, and project has been opened to traffic. Sodding and right-of-way restoration still needs to be completed by the Contractor.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings. Plans are being revised for re-submittal to ODOT for approval. Anticipate project being let for bids by end of April 2012.
* Expo Parking Lot Improvements
> Project was awarded to CGC, LLC in the amount of $1,696,850.00. Project began Monday January 16th with removal operations being started. Contractor has completed water line and sanitary sewer installation for east parking lot(s), and will begin curb & gutter installation by March 2, 2012. Work is being coordinated with OG&E and Shawnee Lighting on their electrical and lighting installations. Project is approximately 30% completed, and is scheduled as a 150 day calendar day project, with completion by end of May, barring any substantial and prolonged weather delays, the project should be completed well before the July rodeo events scheduled. City finalizing landscaping and irrigation plans for the Expo Parking Lot Improvements, and anticipate being able to present such to the City Commission at their March 19, 2012 meeting for their consideration and direction.
* MacArthur Street Lighting Project (from Leo to Kickapoo)
> City Commission approved OG&Es proposal to provide and install twenty-six (26) 30 fluted poles and lights along MacArthur Street from Leo to Kickapoo. OG&E is approximately 90% complete and lights anticipated to be in operation within the next 2-3 weeks. Cost of the project is $88,610.00, which the City of Shawnee has paid OG&E for the work.
* Lake Road Bridge Repair Project
> Project was awarded to PbX Corporation in the amount of $630,316.30. Project began January 31, 2012. Contractor has been working on the eastbound lane, while the westbound lane stays open to carry traffic. Eastbound lane has had the deck overlay milled off and areas of full deck repair/replacement have been underway. Work on the eastbound lane should be completed in 3-4 weeks, and then the Contractor will start work on the westbound lane, keeping the eastbound lane open to traffic. Citizens are encouraged to find alternate routes instead of using Lake Road. Overall project approximately 25% completed.
* Safe Routes to School Sidewalk Project (from Shawnee Middle School, north along Union Street to Chapel Ridge Apts.)
> Project awarded to Parathon Construction in the amount of $87,352.50. Contractor has been working on the project for 3 weeks and is approximately 100% complete. We have a meeting scheduled with ODOT for week of March 19th to conduct final inspection and review prior to submitting grant reimbursement.
* Bryan & Independence Intersection Traffic Signal Project
> Surveying and field data acquisition has begun on the proposed traffic signal project to be installed at the intersection of Bryan & Independence. Upon completion of field data acquisition, staff will proceed with preparing engineered drawings and plans. Anticipate being able to let project for bids May-June of 2012.
* Gordon Cooper Bridge (southbound lanes)
> Proposed bridge deck repair project under review, and discussion with CPN for funding participation in progress. An Agreement will be presented to City Commission at their March 19, 2012 City Commission meeting for consideration.
* Traffic Control
> Ran street sweeper on Route 6
> Installed truck crossing sign on 45th (westbound)
> Installed road closed thru traffic signs on Broadway (7th - Broadway)
> Closed off entrances to Expo Center for Street Department
> Replaced speed limit sign on S. Beard
> Installed street marker for Hyatt & Hyatt Ct
> Installed weight limit signs on Hardesty Rd (west of Stevens) and Lake Rd
> Set up work zone for Utility Department on Highland (Shawnee - Harrison) (Draper - Shawnee)
> Replaced signal lamp for west bound green at Beard & Highland
> Replaced stop sign at 10th & Elm
> Set up work zone for Utility Department on Benedict (Kickapoo - Aydelotte)
> Set up work zone for Utility Department on Independence (Harrison - Center)
* Streets
> Bladed Wolverine and Westech
> Patch Truck ran 4 days
> Hauled 4 loads of rock from Wewoka to Expo and 6 loads from Wewoka to PWSC yard
> Repaired water-cut at Kirk west of Park (11x13) and 318 W. Kirk (11x39)
> Repaired sewer-cut on Dill between Market & Beard (9x13)
> Graded alleys at: (Louisa & Park / 10th & 11th) (Market & Park / Highland & 11th), and
(Aydelotte & Chapman / Highland & 11th)
> Roads repaired for valve replacement at: Shawnee & Whittaker (14 x 10), 1801 N. Harrison
(11 x 14), Water Plant (9 x 14), 801 McKinley (9 x 11), and Kickapoo & Benedict (6x6)
> Started the ditch at Expo

UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.269 Last week: *MGD - 3.235
> Pumped 192,101,000 MG to date compared to 214,452,000 MG for same period last year
> Performed routine plant maintenance
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.046 **BOD - 25 mg/l ***TSS - No test ran this week
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 0.885 **BOD - 4.2 mg/l ***TSS - 4.7
> Hauled 300,000 gallon of bio-solids for February
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 63, Water/Sewer Line Locates - 30, Leak Checks - 7, Cut-offs Replaced - 3,
and Reset Water Meters - 4
> Doing clean-up and placing top soil where needed following main break repairs
> Assisted the valve crew in excavating several locations to install new valves
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 20,575 ft. Flushed (year to date) - 169,500 ft.
> Total Service Calls - 40, Sewer Lines Checked - 30, Emergency Sewer Calls - 10, and Lift
Stations Checked - 14
> Worked the flusher list and maintenance on Lift Stations
* Construction Inspector
> Water and Sewer for the Expo have been installed
> GPS-ing new valves that have been cut in
> Updating Value, Hydrant, Water, and Sewer maps
> Urban Contractors will be starting Lake Tower work in mid-April.

PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff finalized reports and information for the Planning Commission meeting
> Staff participated in a statewide emergency management exercise
> Staff attended committee meetings and met with area organizations
> Staff met with developers about ongoing and planned projects
> Inspections staff continued routine inspections
> Staff finalized a draft off-premise sign ordinance

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Various repairs and graffiti removal in several city parks
> Trimming trees in all city parks in town and the lake area
> Wiegant Park playground unit installation ongoing; installing safety surfacing
* Cemetery Division
> Three (3) burials last week
> Leveling markers and preparing equipment for herbicide spraying
* Central Garage
> 24 units in last week with 28 total repairs to vehicles and equipment
* Current City Building Projects
> Oklahoma Certified Healthy Communities Application (Awarded Basic Certification)
> Lake #1 fishing dock is closed due to storm damage, no date for reopening. Budget for new
dock in FY 12-13
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)

AIRPORT/Rex Hennen, Assistant Airport Manager
* Runway Rehabilitation Project
> Project construction will begin in March, 2012.
FAA Grant: $3, 524,477 and the OAC Grant: $221,006 has been awarded
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final review and approval is imminent.
* Department of Commerce �Oklahoma Certified Site Program - Aerospace Park�
> Application is nearing final completion by SEDF and airport staff
* Airport Advisory Board
> Regular meeting was held at 5:30 p.m. on February 15, 2012 in the Airport Terminal:
Status of restaurant project discussed and negotiations to possibly locate Enterprise Car Rental
in the terminal
* 2012 Youth Aviation Adventure � Saturday, April 14, 2012
> Special Guest Instructor � Commander John B. Herrington, the first Native American to fly and
walk in space.

EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events
> February 28 � March 3, Monkey Business Children�s Consignment Sale, Conference Center
> February 29, OGE Training, Conference Center
> March 2-4, Almost Ready to Cruise Car Club Swap Meet, Fred Humphrey Pavilion
> March 2-4, Barrow Battle Pig Show, Otto Krause Building
> March 3, two Private Birthday Parties, Conference Center
* East Parking Lot Project
> Construction on parking lot continues with curbing and stabilization
* 50 Amp Upgrade
> Continues with contractor pulling wire and setting RV pedestals

CITY CLERK�S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk�s Office
> Preparation of 3/5/12 City Commission agenda
> Routine tort claims and vehicle/equipment insurance issues
> Attended Emergency Management state exercise
> Processing of files at the Records Center
> Review budget needs for FY 2012-13
* Utility Billing/Customer Service
> Zone 3 Cut-off (2/29/12)
> Routine phone calls and customer service issues
> Review budget needs for FY 2012-13
> Utility billing personnel collected $5,315.95 during February in outstanding water bills.

HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA�s for status changes/retirements/resignations
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman�s comp
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Review and attend WC case proceedings
> Observe crews in the field for safe work procedures
> Processing items for compensation study

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Participated in the DL State Exercise
> Met with Banc First
> Attended OMAL Meeting in Edmond
> Worked on Budget
> Worked on Audit finding for CDBG
> Relocated some of Finance Department offices
> Trained for new positions

INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Reviewed / resolved Outlook client email delete errors
> Moved several computers, reassembled, and reconfigured
> Continued desktop replacement builds and deployments
> Test and validate function of blue tooth / cell phone to Land line system for lift station use
> Multiple printer supply and end user print issues
> Work on website questions and issues for planning
> Set up new Detective in CID
> Continued work on new Police Toughbooks builds / deployments
> Vendor quotes and comparisons for new ID cards, Toughbook mounts, and Audio logger tapes
> Work on details for Linko software server installation
> Installed / configured / activated Symantec SMSMSE
> Developed basic Density Mapping web page for PD Incidents, CAD Calls and Fire Runs
> Approve / Deploy various security and update patches for desktops and laptops
> Review / plan Airport Fly-in website development
> Debug / trace GeoSafe outage to Microsoft datacenter in Redmond

FIRE DEPARTMENT/Dru Tischer, Interim Chief
* Suppression
> Responded to 91 emergency calls: Breakdown of calls: Fires - 6, Rescue/EMS -59
Service Calls - 8, Good Intent Calls - 11, False Alarms - 1, Hazardous Conditions - 2,
Overpressure Rupture, Explosion - 2, and Special Incident - 2
* Prevention
Follow-up Inspection
> Golden Corral
Permits and On-Site Inspections
> 15504 SH 102, open burn
> The Lindens, alarm system
> OG&E, alarm system
> Golden Corral, hood system
* Training
Company
> Physical Fitness and Street & Hydrant Review
> Kaplan EMS C.E.U. Training: Chest Trauma, Diabetic Emergencies, EMS Documentation,
Abdominal Aortic Aneurysm, and Hypothermic Patient
> Kaplan Fire C.E.U. Training: Orientation, Safety, Communications, Fire Officer, and
Hazardous Materials
> Red Shift Training: Vertical Fire Vertical Fire Ventilation and Technical Rescue Review
> Continuation training three (3) Probationary Fire Fighters
> Fire Fighter Safety: SCBA Emergency, Self Rescue, and RIT Pack Operations

EMERGENCY MANAGEMENT/Don Lynch, Director
> Participated in pre-exercise training on Monday morning.
> Staff participated in EOC Functional Exercise all day Tuesday.
> Assigned 2 new addresses.
> Continued work on OBU addressing.
> Completed blood borne pathogens training with Midnight shift of Police Department.
> Worked with new LEPC chair on procedures, requirements & general grant information.
> Participated in storm watch activity on Tuesday night
> Participated in meeting with Motorola vendors and Tommy Arnold of Pott. Co. E-9-1-1
concerning equipment upgrades/needs.
> Conducted EOC Radio Tests on Wednesday morning.
> Conducted Outdoor Warning Device test at noon on Wednesday
> Prepared and submitted sub-grant request for Citizen Corps Grant funding to Oklahoma Office
of Homeland Security
> Attended the National Severe Weather Workshop in Norman on Thursday and Friday.
> Participated in the OKWIN Technical Committee bi-weekly conference call on Friday morning.

POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Pursuit of stolen vehicle � pursuit ended on I-40 near Pebbly Road - officer involved shooting-
suspect forced two OHP Troopers off roadway �Suspect in custody
> Vehicle pursuit ended in front of Shawnee Library after officers deployed road spikes � juvenile
suspect taken into custody
> Molestation suspect in custody
* COPS Grant Program
> Citations: 5 Arrest: 1 Warrants: 1
> Crime Prevention presentations: 5 individuals that attended 21
> Alcohol compliance checks last Friday evening � not one clerk sold to the under age buyers
COPS Grant Program(continued)
> Initiated programs picked up: Reserve program, Drug tip hotline, Crime Stoppers, Boy Scout
facilitators for Explorer program
> Patrols: Extra Patrol, School Zones Patrol, Mall Patrol, and Park Patrol for increased vandalism
> Planned activities: Bike Sting, DL Checks, Warrant Sweeps, Compliance Checks, and assist
patrol
> Community Contacts: Sub Station, DA Office, Domestic Violence Investigator, City Court,
MATCS, REOW, Neighborhood Watches, A-Ok railroad, Tecumseh Police Department, and
Pottawatomie County
* CID
> 17 Cases forwarded to CID for review
> 5 Felony Cases Assigned / 3 Non-felony Cases Assigned
> 4 Felony Cases Cleared
> 12 Felony Filed through DA�s Office
> 3 Total Arrests Made
> 4 Call Outs
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: ADM 201 thru 206
> List of files sent to Chief�s Office for review for the week: ADM 101 thru ADM 112
> Meetings attended for the week: TALON Conference in OKC on March 1, 2012
> Number of calls: 3
* Evidence
> Number of evidence items brought in: 29
> Number of evidence items released: 14
> Number of found property items taken in: 2
> Number of items submitted to the OSBI: 9
> Number of items released from OSBI back to the Department: 1
> Number of evidence disposition files/cases cleared: 2
* Staff
> Police positions-59: 1 open position / 2 not available for Service / 1 away on extended military
service / 5 in Field Training Program
> 12 Dispatch positions /9 available for service / 3 in training
> 4 Animal Control Positions / 4 available for service

Staff Activity Report for February 12 - 18, 2012

Fri, 24 Feb 2012 10:43:07 -0600

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department:
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> All utilities: OG&E, ONG, and AT&T have been relocated and cleared of conflicts with roadway construction, and the City has acquired right-of-entry to the last remaining parcel that is currently in the condemnation process with the Court. ODOT was notified in October that the utilities were cleared. ODOT was notified in December that the City has acquired (or right of entry) last remaining r/w parcel. ODOT indicates this project may be in line for letting in early spring, but have not submitted a tentative revised schedule. EST (ODOTs Engineer) submitted Final Plans for review on February 2, 2012. The City completed its review, and sent comments back to EST and ODOT for incorporation into the final plans. The City is still awaiting comments from ODOT concerning right-of-way documentation that was submitted to ODOT in March of 2011.
* Beard Street Widening Project (from Farrall to the Canadian River Bridge)
> Project was awarded to All Roads Paving in the amount of $367,732. Project is essentially completed and opened to traffic. Miscellaneous cleanup and sodding of disturbed areas are scheduled for the week of February 27th.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings. Project had been bid out with a Bid Opening scheduled for February 6, 2012, but, because of a request by ODOT to have the plans include some additional language and notifications, the bids were rejected and returned to the bidders. Project will be re-advertised for bids once we get clearance from ODOT that the bidding process can proceed. ODOT has requested additional information and that will be submitted within the week.
* MacArthur Street Lighting Project (from Leo to Kickapoo)
> City Commission approved OG&Es proposal to provide and install twenty-six (26) 30 fluted poles and lights along MacArthur Street from Leo to Kickapoo. OG&E has begun the decorative light installation, and should be completed within the next 2-3 weeks barring any prolonged bad weather. OGE is approximately 85% complete. Cost of the project is $88,610.00, which the City of Shawnee has paid OG&E for the work.
* Expo Parking Lot Improvements
> Project was awarded to CGC, LLC in the amount of $1,696,850.00. Project began Monday January 16th with removal operations being started. Contractor completed sanitary sewer installation, and will begin with waterline installation next week. Work is being coordinated with OG&E and Shawnee Lighting on their electrical and lighting installations. CGC is scheduled to begin base stabilization of the east parking lot(s) beginning Thursday, February 23, 2012, and that operation should continue until the end of the week on March 3, 2012. Project is approximately 15% completed and is scheduled as a 150 calendar day project, with completion by end of May, barring any substantial and prolonged weather delays, the project should be completed well before the July rodeo events scheduled.
* Lake Road Bridge Repair Project
> Project was awarded to PbX Corporation in the amount of $630,316.30. Project began Tuesday, January 31, 2012. Traffic is narrowed down to one lane while bridge rehab work is in progress. The east bound lane has been milled off and hydrodemoed in preparation of bridge deck repair which will start the week of February 27th. After deck repair the eastbound lane will then be overlayed with 2 concrete polymer overlay. Upon completion of eastbound lane, contractor will then close off west bound lane and begin repair procedure again for the westbound lane. Citizens are encouraged to find alternate routes instead of using Lake Road.
* Safe Routes to School Sidewalk Project (from Shawnee Middle School, north along Union Street to Chapel Ridge Apts.)
> Project awarded to Parathon Construction in the amount of $87,352.50. Contractor has been working on the project for 3 weeks and is approximately 99% completed. Project completion should be realized in within the next week or so.
* Bryan & Independence Intersection Traffic Signal Project
> Surveying and field data acquisition has begun on the proposed traffic signal project to be installed at the intersection of Bryan & Independence. Upon completion of field data acquisition, staff will proceed with preparing engineered drawings and plans. Anticipate being able to let project for bids May-June of 2012.
* Traffic Control Department
> Ran street sweeper on route 5 and major arterials
> Checked intakes in sector 3
> Replaced 2 end of road markers on Walker Rd
> Replaced weight limit signs on Belcher Road and Patterson Road
> Set & removed work zone on Harrison (Wilson - Cammack) for the Utility Department
> Replaced stop sign at Sequoyah & Cherokee
> Replaced signal lamp for north bound red at Highland & Kickapoo
* Street Department
> Salted roads 2 days due to snow/sleet
> Ran intakes 3 days
> Saw-cut water-cuts at: 201 N. Draper and 412 N. Draper
> Hauled 18 loads of rock from Wewoka
> Patch truck ran 1 day
> Repaired water-cuts on Kickapoo just north of Highland (34 x 12) and 412 N. Draper (10 x 5)
> Started repair on water-cut at Harrison & Payne (12 x 12) 25% complete
> Saw cut 20 Gilpin (100 x 13) and 19 Gilpin (150 x 13) for concrete panel replacement
> Installed a tinhorn at 917 N. Pennsylvania
> Bladed the following roads: Wolverine, Westech, and Acme
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.069 Last week: *MGD - 3.134
> Pumped 146,886,000 MG to date compared to 166,043,000 MG for same period last year
> Line Maintenance made a 12� tap and installed a new valve on the filter back wash supply line
> Two of our employees passed the �C� lab DEQ test
> Performed routine plant maintenance
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.144 **BOD - 27 mg/l ***TSS - 3.5
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 0.733 **BOD - 4.4 mg/l ***TSS - 4.7
> Hauled 126,000 gallon of bio-solids for February
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 90, Water/Sewer Line Locates - 57, Leak Checks - 16, Cut-offs Replaced - 1,
Reset Water Meters - 3, Pull Meters - 6, and Main Breaks - 4
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 21,900 ft. Flushed (year to date) - 137,525 ft.
> Total Service Calls - 57, Sewer Lines Checked - 31, Emergency Sewer Calls - 10, and Lift
Stations Checked - 14
> Working flusher list and helping Line Maintenance with service orders as needed
> Performing maintenance on Lift Stations
> Completed two (2) manhole rehab projects
* Construction Inspector
> Primrose: tested sewer line with mandrel test and it passed. All sewer tests have passed and my
recommendation is acceptance of the sewer. I am still waiting to take bac-t samples.
> Expo: Sewer has been completed and has started laying water line south from the tie-in.
> Margaret Manor: I have taken bac-t samples and am awaiting DEQ approval. The sewer has
been tested for both pressure and mandrel and both passed.

PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff reviewed numerous building permits and land use applications.
> Staff held nuisance hearings for suspected dilapidated homes.
> Staff completed reports and information for the City Commission agenda packet.
> Staff continued analysis of off-premise sign regulations and began the process of inventorying
existing off-premise signs in the City.
> Staff prepared and presented materials at the City Commission meeting.
* Community Development
> Staff monitored existing rehabilitation projects and processed reports and applications.

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Removing graffiti in all city parks
> Trimming trees in all city parks in town and the lake area
> Doing repairs and changing light bulbs at the Library
> Installed electric winches on basketball goals at the Auditorium
> Wiegant Park playground unit installation ongoing
* Cemetery Division
> One burial last week
> Leveling markers and preparing equipment for herbicide spraying
* Central Garage
> 33 units in last week with 36 total repairs to vehicles and equipment
* Current City Building Projects
> Oklahoma Certified Healthy Communities Application (Awarded Basic Certification)
> Lake #1 fishing dock is closed due to storm damage, no date for reopening. Budget for new
dock in FY 12-13
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)

AIRPORT/Rex Hennen, Assistant Airport Manager
* Runway Rehabilitation Project
> Bid has been awarded. We received approval from the FAA to issue a Notice to Proceed.
Pre-construction meeting is scheduled for February 23 and will be held at the airport.
Project construction will begin in March, 2012.
FAA Grant: $3, 524,477 and the OAC Grant: $221,006 has been awarded
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final review and approval is imminent.
* Department of Commerce �Oklahoma Certified Site Program - Aerospace Park�
> Application is nearing final completion by SEDF and airport staff
* Airport Advisory Board
> Regular meeting was held at 5:30 p.m. on February 15, 2012 in the Airport Terminal:
Status of restaurant project discussed, reports given by the Business/Events and Facilities
Committees, and negotiations to possibly locate Enterprise Care Rental in the terminal
* 2012 Youth Aviation Adventure � Saturday, April 14, 2012
> Planning Committee will meet bi-weekly until the event
> Special Guest Instructor � Commander John B. Herrington, the first Native American to fly and
walk in space.

EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events
> February 13, Gordon Richard Achievement Banquet, Conference Center, Upstairs
> February 14, Unity Health Center Heart Luncheon, Conference Center
> February 16, Shawnee Chamber Awards Banquet, Conference Center
> February 18-19, G&S Promotions Gun & Knife Show, Conference Center
> Heart of Oklahoma Youth Rodeo (HOYRA) Fred Humphrey Pavilion
Exposition Center (continued)
* East Parking Lot Project
> Construction on parking lot continues with the laying water line and grading surface
* 50 Amp Upgrade
> Continues with contractor installing electrical pedestals

CITY CLERK�S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk�s Office
> Preparation of 2/21/12 City Commission agenda
> Routine tort claims and vehicle/equipment insurance issues.
> Filed 2 public nuisance liens and 7 lien releases with Pottawatomie County Clerk
> Processing of files at the Records Center
* Utility Billing/Customer Service
> Training of new customer service employee
> Zone 1 Cut-off (2/15/12)
> Routine phone calls and customer service issues

HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA�s for status changes/retirements/resignations
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman�s comp
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Review and attend WC case proceedings
> Observe crews in the field for safe work procedures
> Processing items for compensation study

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
No Report this week/Vacation

INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Email Server migration misc clean up / backups, etc
> Started updates to Registrants/Offender web pages per request from PD
> Help accounting with Incode reports and install new printer
> Work on AED software for Fire Department
> Change access control permissions for court
> Install flash, set up printers, and install video player for Engineering and Planning
> Rerouted network cabling per request from Court
> Work on setup and testing of Window tablet PC
> Work on Email server routing issue for Fire Station 2
> End user and printer support for printer confusion at Garage
> Reviewed pricing / sourcing for Engineering plotter
> Updated banking security settings for Accounting employee changes
> Began e-commerce and web site updates for Airport Youth Aviation meet
> Updated Lake Permitting values for Business Licenses
> Resolved posting error on new CDBG fund

FIRE DEPARTMENT/Dru Tischer, Interim Chief
* Suppression
> Responded to 90 emergency calls: Breakdown of calls: Fires - 2, Rescue/EMS - 63
Service Calls - 2, Good Intent Calls - 9, False Alarms - 8, and Hazardous Conditions - 6
* Prevention
New Construction Inspections
> Amy McDaniel Childcare, 4031 N. Union (final inspection)
Requested/Administrative Inspections
> First Baptist Church Daycare, 227 N. Union
Permits and On-Site Inspections
> Immanuel Baptist Church, 1451 E. 45th (hood suppression system)
* Training
Company
> Physical Fitness, Street & Hydrant Review, Fire Strategy & Tactics
> Kaplan EMS C.E.U. Training: Chest Trauma, Diabetic Emergencies, EMS Documentation,
Abdominal Aortic Aneurysm and Hypothermic Patient
> Kaplan Fire C.E.U. Training: Orientation, Safety, Communications, Fire Officer, and
Hazardous Materials
> Oklahoma Pipeline Awareness Training (Green Shift)
> Red Shift Training: Hydrogen Sulfide Emergencies, Lightning Strike Residential Structure
Fire Review, and Fire House NFPA 1710
> Probationary Fire Fighter Skills Training and Evaluation
> Fire Fighter Safety: SCBA Emergency & Self Rescue

EMERGENCY MANAGEMENT/Don Lynch, Director
> Continued working on addressing of OBU
> Worked with planning on merging duplicate records in Incode
> Continued working to get phone service for lift stations at Wes Watkins.
> Attended FEMA training on Monday
> Conducted EOC radio tests Wednesday morning
> Attended State Communications Unit Leader Committee meeting in OKC
> Participated in OKWIN Technical Committee bi-weekly conference call.
> Reprogrammed radio at County 9-1-1 Center to add Pink Fire Dept.
> Attended training from the Pipeline Group on Monday afternoon
> Participated in the Central Oklahoma Urban Area Security Initiative Budget Committee meeting
> Participated in the Local Emergency Planning Committee Meeting
> Attended the Central Oklahoma Emergency Managers training on Thursday morning
> Hosted Webinar for National Weather Service Spotter Training on Thursday night
> Worked on preparations for Statewide exercise

POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Auto burglar apprehended with stolen property and guns
> Fatality accident worked on river bridge on HWY 177
Police Department (continued)
* COPS Grant Program
> Crime Prevention presentations: 4�55 attended
> Citations: 14 Arrests: 5 Warrants: 5
> Initiated programs picked up: Reserve program, Drug tip hotline, Crime stoppers, and Boy
Scout facilitators for Explorer program
> Patrols: Extra patrol, School Zones Patrol, Mall Patrol, Park Patrol for increased vandalism
> Planned activities: Bike Sting, Driver�s License checks, Warrant sweeps, Compliance Checks,
and Assist patrol
> Community Contacts: Sub Station, DA Office, Domestic Violence Investigator, City Court,
DTF, REOW, Westside Neighborhood Watch, A-OK Railroad, Tulsa Police Department, and
Pottawatomie County
* CID
> 17 Cases forwarded to CID for review
> 4 Felony Cases Assigned / 2 Non-felony Cases Assigned
> 6 Felony Cases Cleared / 1 Non Felony Case Cleared
> 1 Felony Filed through DA�s Office
> 2 Total Arrests Made
> 2 NFN Cases Being Looked Into
> *6 Assists with Patrol and Other Agencies*
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 12 (ADM 101 thru 112)
> Other agencies visited during the week: Midwest City Police Department
> Number of calls: 5
* Evidence
> Number of evidence items brought in: 62
> Number of evidence items released: 4
> Number of found property items taken in: 2
> Number of items submitted to the OSBI: 17
> Number of items released from OSBI back to the Department: 13
> Number of evidence disposition files/cases cleared: 3
> Number of calls: 2
* Staff
> Police positions-59: 1 open position / 2 not available for Service / 1 away on extended military
service / 4 in Field Training Program
> 12 Dispatch positions /9 available for service
> 4 Animal Control Positions / 4 available for service

Staff Activity Report for February 5 - 11, 2012

Fri, 17 Feb 2012 11:57:00 -0600

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department: No new updates this week.
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> All utilities: OG&E, ONG, and AT&T have been relocated and cleared of conflicts with roadway construction, and the City has acquired right-of-entry to the last remaining parcel that is currently in the condemnation process with the Court. ODOT was notified in October that the utilities were cleared. ODOT was notified in December that the City has acquired (or right of entry) last remaining r/w parcel. ODOT indicates this project may be in line for letting in early spring, but have not submitted a tentative revised schedule. EST (ODOTs Engineer) submitted Final Plans for review on February 2, 2012. We will review the plans and get written comments back to ODOT within 2 weeks. The City is still awaiting comments from ODOT concerning right-of-way documentation that was submitted to ODOT in March of 2011.
* Beard Street Widening Project (from Farrall to the Canadian River Bridge)
> Project was awarded to All Roads Paving in the amount of $367,732. Project is essentially completed and opened to traffic. Miscellaneous cleanup and sodding of disturbed areas remain to be done.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings. Project had been bid out with a Bid Opening scheduled for February 6, 2012, But, because of a request by ODOT to have the plans include some additional language and notifications, the bids were rejected and returned to the bidders. Project will be re-advertised for bids once we get clearance from ODOT that the bidding process can proceed.
* Expo Parking Lot Improvements
> Project was awarded to CGC, LLC in the amount of $1,696,850.00. Project began Monday January 16th with removal operations being started. Contractor almost completed with sanitary sewer installation, and will begin with waterline installation next week. Work is being coordinated with OG&E and Shawnee Lighting on their electrical and lighting installations. Project is approximately 5% completed and is scheduled as a 150 calendar day project, with completion by end of May, barring any substantial and prolonged weather delays, the project should be completed well before the July rodeo events scheduled.,
* Lake Road Bridge Repair Project
> Project was awarded to PbX Corporation in the amount of $630,316.30. Project began Tuesday, January 31, 2012. Traffic is narrowed down to one lane while bridge rehab work is in progress. Construction is expected to last up to 60 days. If at all possible, citizens are encouraged to find alternate routes instead of using Lake Road.
* Safe Routes to School Sidewalk Project (from Shawnee Middle School, north along Union Street to Chapel Ridge Apts.)
> Project awarded to Parathon Construction in the amount of $87,352.50. Contractor has been working on the project for 3 weeks and is approximately 98% completed. Project completion should be realized in 1-2 weeks barring any bad weather that could cause delays.
* MacArthur Street Lighting Project (from Leo to Kickapoo)
> City Commission approved OG&Es proposal to provide and install twenty-six (26) 30 fluted poles and lights along MacArthur Street from Leo to Kickapoo. OG&E has begun the decorative light installation, and should be completed within the next 2-3 weeks barring any prolonged bad weather. Cost of the project is $88,610.00, which the City of Shawnee has paid OG&E for the work.
* Bryan & Independence Intersection Traffic Signal Project
> Surveying and field data acquisition has begun on the proposed traffic signal project to be installed at the intersection of Bryan & Independence. Upon completion of field data acquisition, staff will proceed with preparing engineered drawings and plans. Anticipate being able to let project for bids May-June of 2012.

UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.134 Last week: *MGD - 3.198
> Pumped 128,017,000 MG to date compared to 141,441,000 MG for same period last year
> Performed routine plant maintenance
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.056 **BOD - 27 mg/l ***TSS - 6
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 0.783 **BOD - 6.2 mg/l ***TSS - 6.9
> Hauled 150,000 for February
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 78, Water/Sewer Line Locates - 47, Leak Checks - 15, Cut-offs Replaced - 2,
Reset Water Meters - 5, Pull Meters - 4, and Main Breaks - 1
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 16,150 ft. Flushed (year to date) - 115,625 ft.
> Total Service Calls - 29, Sewer Lines Checked - 20, Emergency Sewer Calls - 9, and Lift
Stations Checked - 14
> Working flusher list and helping Line Maintenance with service orders as needed
> Performing maintenance on Lift Stations
* Construction Inspector
> Waiting on equipment to process bac-t sampling for new utility work.
> Primrose samples will be
taken on Monday and Tuesday.
> Sewer and water lines are being installed at the Expo Center. Sewer line installation is slow due
to making taps as they go. Water has been tied into existing and will be routed to the north. Tap
has been made and a few sections of pipe have been laid to the south.
> Helping to form next year�s pipe bursting lists, maps, and water line replacement list.
> Margaret Manor is finished with the water line and the pressure test passed. Still need to
pressure test for sewer and pull mandrel.

PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff prepared and presented materials at the City Commission meeting.
> Staff conducted nuisance abatement hearings and three additional structures were condemned.
> Code compliance staff�s current dilapidated structure caseload includes 48 active investigations.
> Staff continued public education efforts related to the special election.
> Staff attended numerous meetings and met with developers on current and pending projects.
> Inspections staff completed numerous residential and commercial inspections.
> Staff continued research leading to the formation of a revised off-premise sign ordinance.
* Community Development
> Staff prepared and presented materials at the SURA Board Meeting

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Removing graffiti and trimming trees in all city parks.
> Clean-up and push back trees on Perry Road (lake area)
> Wiegant Park playground unit installation ongoing
* Cemetery Division
> One burial last week
> Trimming trees, leveling markers and preparing equipment for herbicide spraying
* Central Garage
> 26 units in last week with 31 total repairs to vehicles and equipment
* Current City Building Projects
> Oklahoma Certified Healthy Communities Application (Awarded Basic Certification)
> Lake #1 fishing dock is closed due to storm damage, no date for reopening. Budget for new
dock in FY 12-13
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)

AIRPORT/Rex Hennen, Assistant Airport Manager
* Runway Rehabilitation Project
> Bid has been awarded. We received approval from the FAA to issue a Notice to Proceed.
Pre-construction meeting is scheduled for February 23 and will be held at the airport.
Project construction will begin in March, 2012.
FAA Grant: $3, 524,477 and the OAC Grant: $221,006 has been awarded
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final agency review approval is imminent.
* Department of Commerce �Oklahoma Certified Site Program - Aerospace Park�
> Application is nearing final completion by SEDF and airport staff
* Airport Advisory Board
> Regular meeting was held at 5:30 p.m. on February 15, 2012 in the Airport Terminal
* 2012 Youth Aviation Adventure � Saturday, April 14, 2012
> Planning Committee will meet bi-weekly until the event
> Special Guest Instructor � Commander John B. Herrington, the first Native American to fly and
walk in space.

EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events
> February 6, JR Livestock Show Trophy Auction Pig Roast, Conference Center
> February 7-10, Unit Liner Water Garden Expo, Conference Center
> February 10, OGE Meeting, Conference Center, Conference Center, Upstairs
> February 11, Oklahoma Emergency Management Meeting, Conference Center
> February 11-12, Central 4D Barrel Racing, Fred Humphrey Pavilion
* East Parking Lot Project
> Construction on parking lot continues with the laying of water and sewer lines
* 50 Amp Upgrade
> 50 amp upgrade continues with contractor installing switch legs in 100 thru 600 sections

CITY CLERK�S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk�s Office
> Preparation of 2/6/12 City Commission meeting minutes
> Routine tort claims and vehicle/equipment insurance issues.
> Research documents regarding Shawnee Hospital Authority
> Research documents regarding property taxes
> Additional research on separate items for Code Enforcement, HR, and Finance Department
* Utility Billing/Customer Service
> Continued training of new customer service employee
> Zone 3 billing (2/6/12)
> Routine phone calls and customer service issues

HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA�s for status changes/retirements/resignations
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman�s comp
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Review and attend WC case proceedings
> Observe crews in the field for safe work procedures
> Processing items for compensation study
> Training new employee for HR

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Interviewed for payroll technician
> Worked on bank reconciliations
> Prepared agenda items
> Worked on capital report
> Approved account payables
> Worked on preparation of 2012-2013 budget

INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Move all mailboxes to new Exchange Server
�Validate local mail access
�Validate iPad/Active Sync Access
�Validate Webmail remote access
�Resolve minor Outlook client issues
> Setup Transfer Station template for end department editing
> Produce/edit/publish/archive 02/06/2012 Commission Meeting
> Resolve SCADA remote connection issue.
> Set up new user account in SMA
> Install computer and mount in police k9 Durango.
> Install scenario replay in dispatch for review of audio files.
> Work on access control expansion with vendor.
> New employee access control / ID card issue
> Change permissions in access control to allow Court into Police Department
> Server14 install and mounted and testing of RDS after updates and config
> USB memory card reader request rolling
> Exchange transition to Server12 events with different workstations/issues
> Worked on TV VGA cable project work for Commission Chambers

FIRE DEPARTMENT/Dru Tischer, Interim Chief
* Suppression
> Responded to 84 emergency calls: Breakdown of calls: Fires - 2, Rescue/EMS - 57
Service Calls - 2, Good Intent Calls - 17, False Alarms - 4, and Hazardous Conditions - 2
* Prevention
No report this week
* Training
Company
> Physical Fitness, Street & Hydrant Review, Fire Strategy & Tactics
> Kaplan EMS C.E.U. Training (Chest Trauma, Diabetic Emergencies, EMS Documentation,
Abdominal Aortic Aneurysm, and Hypothermic Patient)
> Kaplan Fire C.E.U. Training: Orientation, Safety, Communications, Fire Officer, and
Hazardous Materials
> Annual CPR Refresher (Green Shift)
> Green Shift Training: Hydrogen Sulfide Emergencies, Lightning Strike Residential Structure
Fire Review
> Probationary Fire Fighter Skills Training and Evaluation
> Fire Fighter Safety (SCBA Emergency & Self Rescue), Extrication/Rescue, and Radio
Communication

EMERGENCY MANAGEMENT/Don Lynch, Director
> Performed EOC Radio checks on Wednesday morning.
> Participated in the OKWIN Technical Committee bi-weekly conference call.
> Developed and performed computer entry for programming template for Tecumseh Fire
Department Radio
> Conducted 4 training sessions for police on BBP; 47 officers were in attendance.
> Continued working on addressing of OBU & getting their phone numbers into the 911 database
(over 1,000)
> Continued working to get phone service for lift stations at Wes Watkins.
> Processed calls and coordinated resources/response during bomb threat situation
> Reissued 4 new or updated police commission cards.
> Participated in National Weather Service webinar on assessment and lessons learned from the
Alabama tornadoes in 2011
> Participated in the Central Oklahoma Urban Area Security Initiative Working Group meeting
Tuesday afternoon
> Met with the OKWIN System Governance Board and Technical Committee to discuss the
procurement of the Genesis SCADA package for the statewide system.
> Attended the State Resource Management Hotline seminar at

EXPO Center on Saturday
> Developed a list of potential goods and supplies to purchase with Citizen Corps Grant Funding
opportunity.
> Prepared materials for distribution at Tornado Spotter training webinar to be held in EOC on
February 16.

POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Strong armed robbery suspect from Wal-Mart purse snatching was arrested
> Bomb threat suspect in custody � joint effort between agencies and across state lines
> Sgt Bordeaux recognized at State Buckle Down awards program in Tulsa
* COPS Grant Program
> Crime Prevention presentations: 3�41 attended
> Citations: 12 and Arrests: 4
> Initiated programs picked up: Reserve program, Drug tip hotline, Crime stoppers, and Boy
Scout facilitators for Explorer program
> Patrols: Extra patrol, School Zones Patrol, Mall Patrol, Park Patrol for increased vandalism
> Planned activities: Bike Sting, DL checks, Warrant sweeps, Compliance Checks, and Assist
patrol
> Community Contacts: Sub Station, DA Office, Domestic Violence Investigator, City Court,
MATCS, REOW, Neighborhood Watches, A-Ok railroad, Tecumseh PD, Pottawatomie County
* CID
> 8 Cases forwarded to CID for review/6 Felony Cases Assigned
> 8Felony Cases Cleared / 1 Non Felony Cases Cleared
> 9 Felonies Filed through DA�s Office
> 4 Total Arrests Made
> Worked Two Cell Phone Forensics Cases for the DA Task Force
> 5 NFN Cases Being Looked Into
> *Arrest Made on Stabbing at Chapel Ridge Apartments*
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 12 (ADM 105 thru 112)
> Number of Police Reports taken at the window: 3 Number of calls: 5
> Nuisance alarms letters distributed for the week: 1
> Attended training 2/9-10/2012
* Evidence
> Number of evidence items brought in: 31
> Number of bicycles taken in: 1
> Number of found property items taken in: 4
> Number of items submitted to the OSBI: 4
> Number of Police Reports taken: 2 Number of calls: 1
* Staff
> Police positions-59: 1 open position / 2 not available for Service / 1 away on extended military
service / 4 in Field Training Program
> 12 Dispatch positions /9 available for service
> 4 Animal Control Positions / 4 available for service

Message from the Mayor

Wed, 15 Feb 2012 06:19:58 -0600

These past three years the Shawnee city commission has tried to involve and include citizens and staff in the formation of a plan for the future. This special election was about giving the entire community the opportunity to craft the direction of the next 10-15 years in our city. We made every effort to inform the voters about this election and were very successful in that endeavor based on the huge voter turnout. It is overwhelmingly apparent that our community is still concerned with the uncertainty of the national economy and is not comfortable with investing additional taxpayer dollars in capital projects. The commission will continue to be open to the public and lead the community in doing what is best for everyone while we tighten our belts to provide the essential core services.