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Shawnee Fire Department

 

 
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SHAWNEE FIRE DEPARTMENT
POLICIES AND SOGs
(Updated March 6, 2013)


Click for SMOKE DETECTOR Information
   

     Why should I have a working smoke alarm?

        A properly installed and maintained smoke alarm is the only thing in your home that can alert you and your family to a fire 24 hours a day, seven days a week. Whether youre awake or asleep, a working smoke alarm is constantly on alert, scanning the air for fire and smoke.

      According to the National Fire Protection Association, almost two-thirds of home fire deaths resulted from fires in properties without working smoke alarms. A working smoke alarm significantly increases your chances of surviving a deadly home fire.  

       If you are a homeowner and live within the city limits, the Shawnee Fire Department will install a new smoke alarm at no charge?
Call 273-4282 to schedule an appointment.
      If you rent, your landlord is responsible to provide a working smoke alarm on every floor. If you need a 9 volt battery replaced in an existing smoke alarm, this service is provided free of charge to home owners by calling 273-4282.



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CONTACT INFORMATION

Telephone (405) 878-1671
FAX  (405) 878-1631

Postal address
Shawnee Fire Department
PO BOX 1448/16 W. Ninth Street
Shawnee, Oklahoma, 74802-1448

David Short
Dept: Fire Dept - City Hall

Position: Fire Chief

Fire Chief David Short was promoted in 2012. Watch for a picture and bio soon
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Q:What is the Mission of the Shawnee Fire Department
The mission of the shawnee fire department is to provide quality protection of life, property, and the environment to our community, through effective response, prevention, building and preparedness programs and customer service, while maintaining a high level of employee safety and professionalism.
Dated:4/19/2004 4:54:50 PM Back to Top--^

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    Staff Activity Report for March 9 - 22, 2014
    4/8/2014
    CITY MANAGERS OFFICE/Brian McDougal, Manager
    • Budget discussions with the Finance Director and department heads
    • Work to assemble and provide the information requested by them for our discussions on March 24
    • Attended Municipal Government Day at the Capital
    • Attended the Oklahoma Mid-Sized City Initiative at the Capital
    • Working to complete my annual ICMA Credentialed Manager Certification
    • Attended the SCCDA Board meeting
    • Attended the PCDA meeting
    • Attended the COEDD meeting
    • Met with Senator Ron Sharp regarding upcoming bills
    • Met with Representative Justin Wood regarding upcoming bills
    • Attended the Shawnee Regional Airport Special called meeting
    • Several calls with Anglin PR regarding our Sales Tax campaign city-wide
    • Attended the monthly board meeting of SEDF
    • Spoke to Diamond K Kiwanis

    ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
    • ADA Sidewalk and Ramps Project: PreBid meeting was held with several contractors in attendance. An Addendum will be issued the week of April 1 prior to the Bid Opening to clarify some items of work. The Bid Opening is scheduled for the April 7, 2014 City Commission Meeting.
    • Kickapoo Street from the Spur to Farrall (Under Design): Preliminary Field Review Plans have been completed and submitted to the City and ODOT for review and comments. We have a meeting scheduled Thursday April 3rd to go over items of revisions to plans. Right-of-Way and Utility Plans currently under design and are scheduled to be submitted by May 1, 2014 with final plan submittal by June 1, 2014. Upon final submittal and project cost estimates, staff from the City and ODOT will then enter into discussions about project agreement(s) and cost sharing proposals.
    • Swimming Pool Parking Lot Improvements (Design Completed): Staff has completed engineering design of the swimming pool drive and parking lot improvement plans, and City Commission at their March 17th City Commission Meeting authorized staff to advertise and let the project for bids. We will let the project for bids later this summer after the Pool Project has been awarded and their Contractor underway with pool renovation and construction. The parking lot improvements will be the last major item constructed in reference to the pool project.
    • Whittaker from Center to Draper Water Main Relocation: Beginning design plans. Contacted OKIE for utility locates. Adding existing gas main location to plans. Design 80% complete.
    • Federal Bridge Waterline Replacement: Project was awarded to Jordan Contractors
    • Water Main Looping Projects: Along Hwy 177 from GE to Leo St. Contacted OKIE for utility locates. The project consists of connecting to the existing 12” main located at Leo and Hwy 177, then continuing northwesterly along the Hwy 177 R/W line approximately 3,000 l.f. and connecting with the existing 12” main near the GE facility. Design 100% complete.
    • Main Street Streetscape Project (Under Design): Preliminary plans under design (approx. 80% complete). Landscaping and irrigation design services were solicited and cost proposal being evaluated. Existing storm sewer system will be video inspected April 6th to determine condition and adequacy of existing facilities. Staff has been conducting traffic studies of the various Main Street intersections and will be reviewing whether signals are warranted at all the intersections. Tentative schedule to let project for bids is set at the end of July 2014.
    • FY 2014 -2015 SMA Water/Sewer Design Projects: Met with SMA Staff regarding next fiscal year projects. Pipebursting: SMA staff compiling a list of lines. Since most of the lines categorized as “High” priority will be completed this fiscal year, the next contract will likely concentrate on neighborhoods with sewer main issues, i.e. Smoking Oaks or Larkins Meadow in order to cut down on mobilization costs for contractor hopping to various locations. Water rehab: SMA staff request that plans be prepared to replace all water mains in Thompson Heights Addition (south of Independence and east of Center) due to the high incidence of main breaks in that area. They request that plans and contract documents for these projects be completed by July 1 so that they can be bid out as soon as the new fiscal year begins. Compiling proposed quantities and will create a cost estimate for the project.


    EMERGENCY MANAGEMENT/Don Lynch, Director
    • Registered 6 individual storm shelters
    • Met with Motorola sales staff concerning equipment and supplies to be ordered
    • Prepared radio transmitter room for installation of servers for new dispatch consoles and radio repeaters
    • Worked on attaching GPS coordinates to existing storm shelter registry
    • Attended County Commissioners meeting on Monday afternoons
    • Continued coordination with local, FEMA and State officials on projects for Disaster Recovery
    • Continued preparation of materials for updated Emergency Operations Plan
    • Submitted City’s Debris Management Plan to State Emergency Management for review/approval
    • Continued work on County’s Debris Management Plan
    • Participated in OKWIN Partners Technical and Governance Conference calls on Friday mornings
    • Spoke to Dr. Barnard’s Group at Arvest Bank on Friday Morning March 7
    Capital Projects Update:
    • Communications Systems Upgrades: Installation of servers and wiring for new dispatch consoles set for week of March 23, 2014. Work on refurbishing monopole is on hold pending re-engineering of new antenna feed line installation. Existing conduits are not usable and will have to be abandoned.


    UTILITY DEPARTMENT/Steve Nelms, Director
    Water Treatment Plant (Staff of 10)
    Average production: *MGD: 3.238 Last week: *MGD: 3.438
    *MGD: Million Gallons Daily
    • Pumped 306,452,000MG to date compared to 277,148,000MG for same period last year
    • All lab hourly testing was completed.
    • All cleaning and maintenance was completed.
    Southside Wastewater Treatment Plant (Staff of 7)
    Flows averaged: *MGD: 1.583 **BOD: 18 mg/l ***TSS: 11 mg/l
    *MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
    • Performed routine maintenance and testing on the plant
    Northside Wastewater Treatment Plant (Staff of 7)
    Flows averaged: *MGD: 1.595 **BOD: 3.9 mg/l ***TSS: 6.8 mg/l
    *MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
    • 143,000 gallons of bio-solids have been hauled for the month.
    • Performed routine maintenance and testing on the plant
    Water Distribution (Staff of 11)
    Service Calls: 69, Main Breaks: 0, Leak Checks: 21, Cut-offs: 7, Reset Water Meters: 16, Service Lines: 17; Water/Sewer Line Locates: 69
    • Worked on shop tickets, and service orders from customer service.
    Valve Maintenance (staff of 3)
    • Located/performed serviceability check on valves at 5 different locations
    • Performed annual fire hydrant flow testing at 4 locations
    Wastewater Collection (Staff of 7)
    Sewer lines flushed: 28,100 ft. Flushed (year to date): 198,440 ft.
    Total Service Calls: 30, Sewer Lines Checked: 37, Lift Stations Checked: 20 Emergency Sewer Calls: 2, Camera Lines: 282 ft., and Manholes located: 0
    * Capital Projects
    Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant’s immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013. Staff had a conference call with SRB on October 24th, 2013. SRB requested more sewer information for the sewer model (staff is currently working on). Staff gathered more camera footage for engineers to put in model. Staff sent SRB more data from the hydrant flow loggers, and largest water users. Staff gathered and submitted data for the water tower study. Staff met with newly added Carollo Engineering staff to give them a tour of both wastewater plants on Thursday, December 12th, 2013. Staff is expected to receive the Water and Sewer Treatment Draft after Christmas, from SRB. Carollo Engineers emailed a draft report for the Water & Wastewater Treatment Plants. Staff is currently reviewing this report and will work with the Engineers to evaluate the plan. SRB met with City Commission on February 3rd, 2014 to give a progress report on the Master Plan. Staff completed review and mark-ups of water plant and wastewater plants draft plans and returned to SRB for updates. Staff sent draft master plan documentation including appendices that SMA staff is currently reviewing. Staff gave SRB more data including camera footage for the wastewater model. Staff met with SRB on Friday, March 14th and went over the preliminary draft of certain chapters of the Master Plan. Questionable sections were addressed and explanations were given for some items that were unclear. We await the remaining chapters for preliminary review.
    Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft of sewer at the 1900 block of Broadway. 115’ of 12” pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge. Contractors have finished the final burst on Delaware. Contractors have moved to Chandler Street, and have located services and blown out manholes in order to pull new pipe. Contractors have moved to Beckley Street. Contractors are attaching services on Beckley run. Contractors are prepping line off of Market and Dill for bursting, and cleaning up previous projects. Contractors are cleaning up on Dill Street and locating services on Midland Project. Contractors are mostly cleaning up on past jobs. Point repair at 1010 N. Pennsylvania. Attaching services at Midland Project. Contractors are starting on south sewer line of Severn. Contractors are currently bursting an emergency line on the south side of Severn, from Oklahoma to Union. Contractors are currently pipe bursting Woodland Park, Pesotum, and 10th Street. Contractors are currently bursting Pesotum and 11th.
    Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has poured and coated the base of the new lift station, and has set the first pre-cast section of the new wet well. Piping for wet well has been installed. The new valve box has arrived and contractors with start again on Monday, November 25th, 2013. Pumps have been installed and all plumbing from old wet well to new station has been done. Lift Station has been completed. Contractors are currently waiting on electrician to install electrical meter. Electricians have installed panels and boxes. Contractors are waiting on OG&E to install new meter, and switch station from a 3 phase to a 1 phase. Lift Station has been switched over and is operating well. The Lift Station and electrical work have been completed. Contractors will be pouring driveway and installing gate.
    Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault. OG&E has been contacted about placing a meter at the Wes Watkins vault, and added to our existing account. Contractors are waiting on the tower for the SCADA system. Work is scheduled for the 3rd of March. All work is done, minor difficulty getting readings on SCADA.
    Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Kickapoo has been bored and the 24” main on the east side has been tapped in order to tie in the new 8” main for Burns St. Approximately 100’ of water line has been laid, a few of the services have been bored, and new poly line with the tracer wire has been ran. Contractors have finished the 8” water line on Burns. Waterlines on Jefferson Place and Jefferson Circle have been completed, and contractors have moved over to Chapman Street. Project is about 98% complete with all water lines installed. All new service lines have been installed and the existing 2” main has been cut and capped. All that is left is clean up and road patching. Punch list has been completed and the final walk through will take place next week. This project is complete.
    24” Sewer Rehab Project (Sliplining Existing 24” Concrete Pipe), COS-SMA-13-07- Urban Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives. Contractors are still waiting on pipe to arrive. Project started on Wednesday, November 20th, 2013. Contractors dug receiving pit and started to push pipe. Approximately 800’ has been pushed. Slip line has been installed from the start of the project to the manhole inside the treatment plant. Base bid for project is done. It will be 6 weeks before Contractors can get more pipe to do the added footage under the clarifier into the head works of the plant. Extra line was approved by commission on January 21st, 2014, and Contractors are ordering materials. Contractor have estimated the pipe to be delivered on March 17th, 2014. Pipe has been delivered and the first 300’ has been installed out of a total of 600 plus feet.
    Repair and Restoration of the River Bank Failure at the WTP, including sludge removal- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00. Staff collected soil samples for SRB for the sludge lagoon project at the Water Treatment Plant. On January 14th, 2014 the Notice to Bidders will run in the newspaper, with the pre-bid meeting to follow on February 11th, 2014. SMA will open bids on February 18th, 2014. SMA received bid packets on January 17th, 2014. SMA opened bids on February 18th, 2014, and will award the project on March 3rd, 2014. Project was awarded to CP3 Enterprises on March 3rd, 2014.


    AIRPORT/Keenan English, Assistant Airport Manager
    • Oklahoma Airport Operators Association annual conference being held April 7-9, 2014 in Ardmore, OK.
    • The Shawnee Airport Authority has approved a 10 year lease with Scissortail Skydiving, LLC.
    • The Shawnee Regional Airport has chosen an Airport Consultant. A General Contract will be negotiated pending the Shawnee Airport Authority’s approval.
    • Youth Aviation Day has been scheduled for April 5th, 2014. Registration is on the airport website.
    • Hangars remain at full capacity
    • Fuel Sales
    Fuel sales continue to steadily increase:
    • February 2013 = Avgas 1,996.57 gal; Jet A 1,415.31 gal
    • February 2014 = Avgas 2,451.28 gal; Jet A 1,765.95 gal
    Airport Advisory Board
    • Regular monthly meeting is being held April 16, 2014.


    PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
    Parks Maintenance Division (Staff of 8)
    • Daily cleanup route on Main St and Parks
    • Removed downed limbs from parks
    • Workforce employees from Federal Grant working in the Lake area when weather allows, ending soon
    • Working on new fencing at Lions Club Ball Fields
    • Installing new backstops at Lions Club Park
    • Spraying and Painting at Lions Club
    • Turning on water in all parks
    • Cleaning up debris behind Beautification members
    • Repairs and clean up at Library and City Hall
    • Working on Monthly Park Inspections
    Cemetery Division (staff of 4)
    • 3 burials
    • Cemetery gates are being closed at 5:00 pm every day for winter
    • Started spraying weed control
    • Repairing water Hydrants
    • Working on Flags for Memorial Day
    • Preparing for internments
    Central Garage (Staff of 6)
    • General servicing and repairs to vehicles and equipment including Expo
    • 47 units in last two weeks with 79 total repairs
    • EVT schools and testing
    Shawnee Twin Lakes
    • New Lake building is being engineered and hope to get under way with construction soon.
    Wes Watkins Reservoir
    • Pipe liners have left the RV Park but three Allegiance contractors are staying there.
    • The new City Manager for McLoud is on the Wes Watkins Oversight Committee.
    Municipal Swimming Pool
    • Project is out for bid. There is a prebid meeting on March 25th at the pool and bids are due back in on April 7th. Hope to award the following Commission Meeting. Look for a ground breaking to happen soon.
    Auditorium Exterior Restoration and Window Replacement
    • Project is moving along good and should be about complete. Staff will be doing a walk through on Thursday March 27th with the Contractor to create a punch list.
    City Hall ADA Restroom Project
    • Project is nearing completion.
    Certified Healthy Communities
    • The Shawnee Community has been given the Excellent certification and was recognized in a meeting in Moore on February 13th. Staff will begin to gather reference material needed to complete the grant application.
    • New signage is going up for the new tobacco ordinance
    Alternative Fuels
    • Staff has joined up with the Central Oklahoma Clean Cities as a stakeholder in hopes to be able to apply for grant monies to convert city vehicles to natural gas or propane. Our first meeting was December 17th. Stakeholders consist of individuals that work in the field of CNG/LPG, install equipment, operate converted equipment, or are looking into and tracking conversion data. Fleet maintenance has a meeting set up with LPG individuals to look at some of our equipment for quotes on conversion. Through information learned at the COCC meetings, staff has made the decision to hold off on conversions for a couple of more years. This is based on to get our ROI from our conversions, we need to convert vehicles running 35000 miles per to which we do not have. We have chosen to wait and watch for the price of conversions to come down.
    Other Projects of Importance
    • The YMCA received two grants through the Avedis Foundation. Staff will be helping implement these due to the involvement of City Property. Architects are working on drawings for one of the projects.
    • Architects are working on the drawings for the new Lake Maintenance building that will be bid out soon.
    • Staff has chosen a firm for The Parks Master Plan and are working on a contract to bring in front of the Commission for approval.


    EXPOSITION CENTER/Mike Jackson, Operations Manager
    • March 9, Sassafras, 75 people
    • March 14-16, Okie Nation Hunting & Fishing Show, Approximately 1500 people for 3 days show
    • March 15-16, NBHA Barrel Race, Approximately 1000 people attended 2 day barrel race
    • March 15, Birthday Party, 80 people
    • March 18, OG&E, 20 people
    • March 19, Emergency Management Meeting, 50 people
    • March 19-23, Rollin Squares RV Rally, 14 rigs, 28 people
    • March 22, Franks Motor Sports, Approximately 500 people
    • March 22, Garland Arts & Crafts, Approximately 600 people
    March 20, SC&CDA Board Meeting
    • Board approved CBEW for 2013 audit
    • Board approved a $35.00 registration service fee for online IFYR entries
    • Board approved Twister Saddles for IFYR 2014 award saddles
    Project Update:
    • Comfort station 1 & 4 have been completed on inside remodel
    • Still continue remodel on 2 & 3


    PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
    Planning
    • Staff met with developers to discuss pending and current development projects.
    • Building inspections staff remain busy with a very high volume of permit requests and inquiries.
    • Staff attended the March 13 Shawnee Beautification Committee meeting.
    • Staff prepared and presented materials for the March 24 City Commission meeting.
    • Staff attended the Chamber of Commerce Beautification and Enhancement Committee meeting on March 20.
    • The City condemned two (2) structures in March 2014.
    • The City has condemned a total of four (4) structures in 2014.
    • Staff completed and submitted a grant application for sidewalk and trail improvements.
    • The Action Center is currently investigating the following complaints:
    o Dilapidated Buildings: 30 active cases
    o Derelict Vehicles: 2 active cases
    o Junk/Trash: 26 active cases
    o Tall Grass/Weeds: 2 active cases
    Project Updates
    • Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission will hold a workshop on April 2.


    FINANCE DEPARTMENT/Cynthia Sementelli, Finance
    • Prepare for monthly airport meeting
    • Working on the budgets
    • Attended the CVB monthly meeting
    • Worked on sales tax collection


    CITY CLERK’S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
    City Clerk
    • Prepared March 17, 2014 City Commission and Authorities agenda and minutes.
    • Prepared March 17, 2014 City Commission Reconvened meeting minutes.
    • Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
    Utility Billing/Customer Service
    • Zone 1 cut-off for non-payment (3-13-14)
    • Zone 1 billing (3-18-14)
    • Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.


    INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
    • Continued project review / management for master projects
    o VoIP Telephony Project – Completed - IT in support only mode on project
    o Ch3/30 Video Switch Failure: Completed - New switching system in place and camera re-wiring completed
    o Remote VPN Replacements –Unzner Router Completed, scheduling for install along with printer, more routers ordered
    o TCM Imaging Solution Project – Attorney office template developed, working with vendor for TOP installations
    o Automated Offsite Backup Updates for Appliance - Reviewing additional offsite options and solutions, Vaulting solution reviewed
    o Mobile Device Management Deployment – MDM deployed on Fire mobile devices, testing remote app management and deployement
    o Web Server Migration – Major code updates completed, testing, updating on new box, Working on Intranet site
    o License Plate Reader Server component –Web code for easy lookup / integration lookups left to do
    o Home Drive Storage migration – Server spec’d and in process of order for hosting this data source, will schedule moves after server in place
    o Brazos Citation Import for Global System – Waiting for vendor next move / conference
    o GeoSafe Fire Mobile – iPads deployed and functioning, development updates continue
    o GeoInfo Web App – Final code developed, need volunteer to use iPad to map/photograph murals, horses, etc.
    o Police AVL Solution – Verizon mobile devices being deployed, GeoSafe being tested for rollout
    o Police Mobile Vendor Change – Received all cell cards for police mobiles, migration continues one by one MU system
    o Global/Firehouse Interface – Newest version being sourced and deployed on sync system
    o Airport Audio Logger System – System built, software download and system deployment next
    o Internal Fiber Interconnect / Backup sub-network build out – Specifications and option selections begun, design layout completed, doing localized public safety server deploy first
    o Ch3/30 Video Server Replacement – Replacement hardware being researched
    o Annual reviews for Technology Support Specialist and Software Support Specialist completed, future goals set
    o Annual review for COS IT department and CIO completed, 2014 goals reviewed and action plans completed
    o WSUS system patches reviewed and approved across enterprise
    o Resolved home drive server drive space issues, server is scheduled for replacement
    o Finished Build of basic starter system for GIS Manager
    o Built and deployed Accounting Department desktop and the support related to that.
    o Researched and found SMA printer solution and ordered device for Director use
    o Server 2012 R2 Research and Price Quote requests for next server / virtual replacements
    o Clean up older system deployed for Records archive / storage use Public works.
    o Updated City Clerk iPad for records archive internal cloud/web app use in the field
    o Planned SWWTP network reconfiguration for access control system deployment
    o Resolved unfiltered cable modem connection outage with vendor to resolution
    o OGITA planning meeting for April conference in Shawnee
    o Deployed new MFC for City management department, including scan to folders and setup. Also pulled back existing printers
    o Dealt with HVAC failure in primary server room due to inadequate loop flow in main system
    o Added backup cooling requirement project to IT for this area to insure future resolutions
    o Continued Access Control / ID deployments
    o Reviewed MapInfo license requirements for CAD server upgrades
    o Updated Shoretel client to debug Outlook conflicts that keep appearing
    o Updated various Global software clients for new records version
    o Continued attempts to obtain proper mapping files from Lincoln county for 9-1-1 mapping
    o Continued GeoSafe rollout and MU unit deployments


    FIRE DEPARTMENT/David Short, Chief
    Suppression
    Responded to 188 emergency calls broken down by type below:
    • Fires: 12
    • Rescue & EMS: 124
    • Hazardous conditions: 9
    • Service Calls: 9
    • Good Intent Calls: 28
    • False Alarms: 6
    • Overpressure Rupture, Explosion: 0
    Fire Prevention
    Plan Reviews
    • OBU Chick-Fil-A (hood suppression system)
    • OBU Chick-Fil-A (fire alarm system)
    New Construction Inspections
    • OBU Geiger Center, Chick-Fil-A (final inspection)
    • G.E. Oil and Gas new addition (final inspection)
    Requested / Administrative Inspections:
    • 7 different locations
    Permits and On-Site Inspections
    • 1 alarm system
    • 1 hood suppression system
    • 1 open burn permit
    Training
    • 4th Quarter 2013 Minimum Company Standards (9 Incomplete)
    • EOC Tech Spring Fire Academy (Degraffenreid) (2/27/14 – 5/30/14)
    • 2013B 90 Day PFF Skills Due (2/28/14) (4 Incomplete)
    • PFF Initial Fitness Evaluation (Rollins, Inman) (Retest 3/10/14)
    • Shift Training with ONG (All Shifts) (3/11-13/14)
    • Oklahoma State Fire Chaplains Workshop (Ogle) (3/28-29/14)
    • CPST CEU Course @ Owasso, OK (Taron) (4/2/14)
    • OK Fire Recertification @ Moore, OK (Underwood) (4/3/14)
    • FDIC 2014 @ Indianapolis, IN (Underwood) (4/6-12/14)
    • TSAC Conference @ San Diego, CA (Killgore) (4/15-17/14)
    • Haz Mat Technician Refresher (All Shifts) (6/9-14/14)
    • Annual Fitness Test (All Shifts) (9/2,3,8/14)


    POLICE DEPARTMENT/Russ Frantz, Chief
    Police
    • Police reports: 313 / arrests: 88
    Total Citations: 228 Handwritten Citations: 105 E-Citations: 123
    Dispatch
    • Dispatch managed 3,032 calls (Police/Fire/EMS)
    Accreditation/Lt. King, Accreditation Manager
    • Working in accreditation files
    • Assisting with CID
    • Working on CJIS requirements
    CID
    • 38 Cases Forwarded to CID for Review
    • 12 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 11 Other Cases Assigned
    • 13 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 3 Other Cases Cleared
    • 8 Felonies Filed through DA’s Office
    • 12 No Further Needed (NFN) Cases
    • $0 Total Property Recovered
    • 7 Assists with Patrol and Other Agencies
    COP’s Grant Program
    • Multiple meetings with Shawnee confidential informants
    • Conducted face book surveillance
    • Grant Paperwork
    • Surveillance Drug house in Shawnee
    • Assist evening shift with fight call/lewd molestation Conducted controlled methamphetamine buy from source who supplies Shawnee with methamphetamine
    • Organize Color Guard Equipment
    • Prepared search warrant and operations order
    • Police Foundation Meeting
    • Meeting with OKC IMPACT TEAM Assist OKC pd
    • Assisted IMPACT team with search warrant and search for subject involved in trafficking methamphetamine and burglaries in the Shawnee and Oklahoma City areas
    • Sentinels and Explorer new applications
    • Search warrant of Shawnee methamphetamine dealer’s residence.
    • Seized methamphetamine, a handgun, scales, baggies, and 907.36 dollars in us currency Arrested two
    • Traffic Seatbelt Event
    Evidence
    • Number of evidence items brought in: 25
    • Number of evidence items released: 6
    • Number of found property items taken in: 14
    • Number of items submitted to the OSBI: 8
    • Number of evidence disposition files/cases cleared: 2
    • Items Flagged & Pulled for Destruction: 0
    Staff
    Police Officers - 59 / 4 in CLEET Academy / 54 available
    • Dispatch positions - 13 / 11available for service / 2 in training status / 2 open position
    • Animal Control Positions - 4 / 4 available for service
    Animal Control
    > Calls Responded: 223 >Animals Impounded: 63 >Animals reclaimed: 8 >Animals adopted: 2

    Expires:6/8/2014

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    Staff Activity Report for Sept 15 - Sept 21, 2013
    9/27/2013
    CITY MANAGERS OFFICE/Brian McDougal, Manager
    • Met with St Anthony officials regarding transportation of emergency order of detention patients.
    • Met with Smith, Roberts Baldischwiler regarding the status of the Water and Sewer master plan recommendations in advance of the Commissions special called meeting work session Monday, September 30th, 6:30pm
    • Met with a city resident regarding her participation in and concerns with the Sentinel program.
    • Met with a retail developer to discuss retail development in Shawnee.
    • Attended the Oklahoma Municipal League Annual Conference in Tulsa.


    ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
    • Federal Street Bridge Repair Project: PBx completed the bridge deck formwork last week and this week will be placing all the steel reinforcement bars and tying them together. Concrete is scheduled to begin being placed on Friday, September 27th. Work is approximately 88% complete, with about 4-5 weeks of work left to complete. They also completed hanging the support A frames to the bridge that will be used by ONG and SMA to support their gas lines and water lines respectively.
    • Airport Trails Project: Bishop Paving has completed the additional drain pipe in the Japanese Garden area. Final as-built quantities have been completed by our Construction Inspector, and they differ somewhat between what the Contractor has measured and turned in, thus, we will need to resolve that discrepancy before we take the project forward for acceptance.
    • ADA Sidewalk and Ramps Project: All Roads has been working on the ramps at the intersection of 10th and Union. This is an ongoing project whereby we move the contractor to various intersections where sidewalks are located but do not have any accessible handicap ramps. The City is required to install these ADA ramps at locations where street paving work has taken place if there are not any ramps at that specific location(s). All Roads has three corners finished on Union and 10th. They still have the SW corner left to address.
    • Bell Street Streetscape Project from Farrall to 7th: All Roads has everything addressed as for their contract except for the lighting at Farrell, which they have a sub TLS working on this. Once the lighted poles are relocated they will have all of their work done. OG&E has set all the night light poles and will be working on making connections Tuesday and Wednesday of this week. They seem to think they could be complete by Friday. Shawnee Mill is concerned about the light poles across from their dock, this is where semis back into the dock and they use all of the area to back into the dock. They want us to install some pipe bollards to protect the poles, need to know if this is something we want to address before one of these poles get hit by a semi.
    • City Hall Parking Lot Improvements: Parking lot is 100 percent complete and opened to use. Staff will be determining final as-built quantities of work for final payment determination to Contractor. Staff will also determine sign placement for reserved parking for City vehicles only. City Street Department will be removing and replacing the alley between Broadway and Beard from 10th Street to City Hall. The alley paving will go back as concrete pavement.
    • Concrete rehab on Independence Street: Construction 100% complete. Staff is determining final as-built quantities for final payment to Contractor. City always holds back 10% of payment as retainage until project costs are finalized and project accepted by the City.
    • Wyndemere Place Addition Project: We received the paving and drainage plans for this proposed subdivision that will be built south of MacArthur Street just west of Bryan Street, and we have begun reviewing such for compliance with City of Shawnee Subdivision Regulations.
    • Shawnee Mission Plaza Project: We received all the documentation and hydraulic analysis supporting a request for a Letter of Map Revision (LOMR) to FEMA for the project just north of the Sonic and south of Popeyes Chicken on north Kickapoo. We will complete our review by end of the week and if satisfactory, we will execute the Community Acknowledgement form required by FEMA and have it submitted for their final review.
    Projects under Design by Engineering Dept.:
    • Main Street Streetscape Project
    • Municipal Swimming Pool Parking Lot
    • 10th Street Drainage Structure Repair
    • Various water line projects for SMA
    • Various sanitary sewer line projects by pipe-bursting for SMA



    EMERGENCY MANAGEMENT/Don Lynch, Director
    • Worked on addressing requests, coordinated with County 9-1-1 addressing technician on issues
    • Assigned 2 addresses
    • Registered 2 individual storm shelters
    • Coordinated with departmental staff, Federal and State officials on disaster recovery issues
    • Met with American Red Cross Director on planning and training events.
    • Attended the Oklahoma Municipal League Workshop on Wednesday including session on Disaster Preparedness & Recovery
    • Worked on draft text for Emergency Operations Plan update.
    Capital Projects Update:
    • Telephone System Replacement: Coordinating with AT&T to get PRI interface
    • Communications Systems Upgrades: Motorola- Portable radios received at shop. Working on template design with police and fire chiefs. Mobile radios order placed shipping to occur within next 2 weeks. Staging of repeater site equipment set at the factory for the last week of September
    • City of Shawnee: Director still working on site layout, equipment, and supply issues
    • Outdoor Warning Devices: Have received the equipment from American Signal to convert telephone line control to radio control. Need to schedule installation with vendor
    • Public Storm Shelters: Director working with 2 sites to negotiate agreement for use of facilities.
    • National Incident Management System Annual Report: Computer input due for both City of Shawnee and Pottawatomie County by September 30, 2013



    UTILITY DEPARTMENT/Steve Nelms, Director
    Water Treatment Plant (Staff of 10)
    Average production: *MGD: 4.681 Last week: *MGD: 4.947
    • Pumped 1,124,069,000MG to date compared to 1,225,172,000MG for same period last year
    • All lab hourly testing was completed.
    • All cleaning and maintenance was completed.
    *MGD: Million Gallons Daily
    Southside Wastewater Treatment Plant (Staff of 7)
    Flows averaged: *MGD: 1.216 **BOD: 8 mg/l ***TSS: 0 mg/l
    • Performed routine maintenance and testing on the plant
    *MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
    Northside Wastewater Treatment Plant (Staff of 7)
    Flows averaged: *MGD: 1.511 **BOD: 5.8 mg/l ***TSS: 6.1 mg/l
    • Hauled 418,000 gallons of bio-solids have been hauled so far this month
    • Performed routine maintenance and testing on the plant
    *MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
    Water Distribution (Staff of 11)
    Service Calls: 69, Main Breaks: 3, Leak Checks: 17, Cut-offs: 5, Reset Water Meters: 11, Service Lines: 1; Water/Sewer Line Locates: 340
    • Worked on shop tickets, and service orders from customer service.
    PCDA
    Leak Checks: 0, Set/Reset Water Meters: 0, Meter Re-reads: 0, Water Line Locates: 10
    > Total Miles: 58 Total Man Hours: 18 Main Breaks: 0
    Valve Maintenance (staff of 3)
    • Located/performed serviceability check on valves at 18 different locations
    • Located/performed serviceability check on fire hydrants at 7 location
    • Performed annual fire hydrant flow testing at 15 locations
    Wastewater Collection (Staff of 7)
    Sewer lines flushed: 28,800 ft. Flushed (year to date): 774,124 ft.
    Total Service Calls: 55, Sewer Lines Checked: 54, Lift Stations Checked: 18 and Emergency Sewer Calls: 1
    * Capital Projects
    Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant’s immediate needs.
    Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft of sewer at the 1900 block of Broadway. 115’ of 12” pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. The next burst will be in the Northridge Addition.
    Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. LandRun Engineering and Jordan Contractors will meet on Wednesday, September 25th to discuss the survey shots.
    Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th. The Beard Street and Southside vaults have been set and the water lines are being tied in.
    Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013.
    Water Treatment Plant Sludge Removal, COS-SMA-14-02- Nutri-Ject Systems, Inc. was awarded the bid on August 5th, 2013. Estimated start date for this project is September 19th, 2013.
    24” Sewer Rehab Project (Sliplining Existing 24” Concrete Pipe), COS-SMA-13-07- Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives, which will be in approximately 4-6 weeks. The estimated start date for this project is September 30th, 2013.
    Repair and Restoration of the River Bank Failure at the WTP- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff will meet with SRB and FEMA on Friday, September 20th to review the erosion damage.



    AIRPORT/Keenan English, Assistant Airport Manager
    • Application for World Fuel Services Alliance Program turned in
    • Developing improved airport emergency plan and fuel spill response procedures
    • Hangers remain at full capacity
    Fuel Sales
    July 2013 fuel sales continue to steadily increase:
    • August 2012 = Avgas 1,945.64 Gallons; Jet A 958.01 Gallons
    • August 2013 = Avgas 3,728.41 Gallons; Jet A 1,223.99 Gallons
    • FY to Date 13-14 = Avgas 6,355.90 Gallons; Jet A 2,481.17 Gallons
    Airport Advisory Board
    • Regular monthly meeting scheduled for September 18, 2013.
    • Donald Wade & Associates, Inc. will present airport land appraisal results to the board on September 18, 2013.
    Foreign Trade Zone (FTZ) Application
    • FTZ application has been approved
    • Staff working with SEDF to market the airport’s new designation.
    2013 Fly-in, Airshow & Pancake Breakfast – October 5, 2013
    • Planning committee meeting on September 24, 2013
    • Currently soliciting volunteers and sponsors
    • Shawnee Convention Bureau approved to fund advertising expenses
    • Rotary Club will sponsor breakfast
    • Air show and static displays



    PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
    Parks Maintenance Division (Staff of 8)
    • Daily cleanup route on Main St and Parks
    • Mowing/weed eating in Parks/Lake/Street ROWs
    • Working on Park Inspections
    • Mosquito spraying in the evenings when weather allows
    • Set up for event on Main Street
    • Working on Park inspections
    Cemetery Division (staff of 4)
    • 1 burials last week
    • Filling graves that have settled during rains
    • Preparing for internments
    • Leveling markers
    • Mowing/ Weed eating
    Central Garage (Staff of 6)
    • General servicing and repairs to vehicles and equipment including Expo
    • Working with insurance company on tornado reimbursement
    • 34 units in last week with 64 total repairs
    • EVT schools and testing
    Shawnee Twin Lakes
    • The repair of the floating fishing dock has started and is nearing completion.
    • Electrician has started repairs.
    • Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged
    Wes Watkins Reservoir
    • Crews are working on mowing and weed eating.
    • On my drive through of the park, there were several RVs using the area.
    • Scheduling another trip to look at beaver dams
    Municipal Swimming Pool
    • Architects working on engineered drawings and bid documents. Renderings of the pool project have been placed at the Shawnee Mall and City Hall for the public to see. City funding for the project was approved at the Commission on August 5th. Project expected to go out for bid soon. Pool committee is seeking additional funding from private donations.
    Auditorium Exterior Restoration and Window Replacement
    • Project is moving along good, windows should be coming in soon
    City Hall ADA Restroom Project
    • Should finish drawings this next week. Will bid out project soon.
    The Tree Bank Foundation Great Tree Giveaway
    • City staff turned in an application for 500 trees last week to be given away to those affected by the tornado in May. The exact date has not been set yet but it will be towards the end of October. We will be receiving 250 trees on October 23rd. The species will be a mixture of oaks, maples, junipers, hollies, sycamores, crape myrtles and redbuds (as available at the time of delivery). The giveaway event will be scheduled on October 26th from 8:00 am till Noon or when the trees are gone.



    EXPOSITION CENTER/Mike Jackson, Operations Manager
    • September 18-20 Oklahoma Nursery & Landscape Association Convention, Conference Center
    • September 19, SC&CDA Board Meeting
    • Currently we have 102 Pipeline workers in our RV Park



    PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
    Planning
    • Staff attended the Greater Shawnee Chamber of Commerce Beautification and Enhancement Committee meeting.
    • Staff met with developers and discussed current and pending projects.
    • Staff completed a draft of a revised City code concerning drivers for hire (taxicabs) and mailed it to related companies providing service in the City of Shawnee in June. The City Commission will consider the revisions on October 21st.
    • The Action Center is currently investigating the following complaints:
    o Dilapidated Buildings: 36 active cases
    o Derelict Vehicles: 5 active cases
    o Junk/Trash: 13 active cases
    o Tall Grass/Weeds: 94 active cases
    Project Updates
    • Wayfinding - Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is November 2013.
    • Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission is held a workshop in September. A workshop to discuss Industrial Zoning is scheduled for October 2 as part of the regular planning commission agenda.
    • Business Licenses- Staff is working with other City Staff to prepare documents and procedures for the enactment (subject to City Commission approval) of a business license requirement in the City of Shawnee. More information with be forthcoming.



    FINANCE DEPARTMENT/Cynthia Sementelli, Finance
    • Worked on bank reconciliations
    • Worked on year end for auditors
    • Worked on fixed assets
    • Entered budget amendments
    • Worked on year end accruals



    CITY CLERK’S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
    City Clerk
    • Preparation of City Commission and Authorities minutes for September 16, 2013 meeting
    • Filed 1 Public Nuisance Liens and 2 Lien Releases with Pottawatomie County Clerk.
    • Search archived fire department records for HR.
    • Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
    Utility Billing/Customer Service
    • Zone 3 cut-off for non-payment (9/18/13)
    • Zone 1 billing (9/20/13)
    • Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
    v
    INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
    • Continued project review / management for master projects
    o Watch Guard In Car Video Project – Vendor onsite, brought no tools, IT staff assisted in install / deployment, functioning
    o VoIP Telephony Project – IT deploying desktop software, still waiting on PRI, remote location testing completed
    o Remote VPN Replacements – Cemetery, NWWTP, SWWTP deployed, WTP/Unzner Remain
    o TCM Imaging Solution Project – IT continues deploying desktop software, active in Finance, HR
    o Unitrends Backup Appliance Deployment – Project fully deployed, beginning review of secondary device
    o Mobile Device Management Deployment – Continues, preparing to send out links/configuration
    o Web Server Migration – Major code redesign in progress to allow smooth migration, continued updates, mapping issues on new box
    o AFIX System Replacement – Deploying localized virtual 32bit client to work around OSBI 64bit limits
    o License Plate Reader Server component – Server component now installed, coordinating for uploads / server access
    o EOC Interactive Projector Replacement – waiting on vendor / equipment
    o Home Drive Storage migration – Test migrations performed, permission issues to resolve
    o City Hall Kiosk – iPad Kiosk Deployed, additional content continues, presented solution at OML
    o Brazos Citation Import for Global System – Working with vendor, waiting on proper offense listing from PD
    o CIO Nolen Attended Firehouse Software conference in Phoenix
    o CIO Nolen co-presented Kiosk presentation at Oklahoma Municipal League Conference
    o Mail Server Memory Upgrade – Attempted deploy, vendor provided wrong memory
    o Resolved connectivity issues at WTP due to cable modem issues
    o Deployed ICAC system for investigators, provided location may be a problem due to thermal issues
    o Resolved connectivity issue at Fire Station #3 due to router issue
    o Updated / Patched workstations and servers as required



    FIRE DEPARTMENT/David Short, Chief
    Suppression
    Responded to 84 emergency calls broken down by type below:
    • Fires: 6
    • Rescue & EMS: 56
    • Hazardous conditions: 1
    • Service Calls: 0
    • Good Intent Calls: 14
    • False Alarms: 7
    • Overpressure Rupture, Explosion: 0
    Fire Prevention
    Plan Reviews
    • Reach sub-station, Center and Independence
    New Construction Inspections
    • Amplify Church, 5630 N. Harrison (Hydraulic test on sprinkler system)

    Requested / Administrative Inspections:
    • None
    Permits and On-Site Inspections
    • 3 Open burn Permits issued
    • Amplify Church, 5630 N. Harrison (sprinkler system)
    Training
    Assigned Shift, Company & Individual Training:
    • Physical Fitness Incentive Testing (All Shifts) (9/3-5/13)
    • Fire Officer I @ El Reno, OK (Reece, Henry, Sheppard) (9/9-11/13) (9/23-24/13)
    • Fire Instructor I @ MWC, OK (Kriwanek) (9/16-18, 19/13)
    • Rope Rescue I (9/17-18/13)
    • Lieutenant Academy Phase I (9/23/13 – 10/4/13)
    • EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
    Training Chief Schedule:
    • (3) PFF Orientation & Training (8/25/13 – 9/6/13)
    • FireHouse Software Conference @ Phoenix, AZ (9/10-13/13)
    • (6) PFF Orientation & Training (TBD)
    Training Chief Activities:
    • Draft May Day SOG Submitted (5/30/13)
    • Draft NFIRS SOG
    • FireHouse Management & Quality Control
    • Kaplan Fire and EMS C.E.U. Program Management
    • N.R.E.M.T. - C.E.U. Program Management
    • Electronic Entry of Dept. Personnel Training Records to FireHouse
    • Continuation Training (6) Probationary Fire Fighter’s
    • Development Minimum Company Standards (4th Quarter 2013)
    • Development, Training, Implementation: Fire Ground Survival Program
    • Coordination with IT Department on Deployment of iPad’s, Software and Equipment to F.D. Vehicles
    • FireHouse Software Integration (Dispatch CAD)
    • One iPad assigned to Ladder 1 (TBD)
    • IT User Group Committee
    Medical Director Activities:
    • EMS Skills Evaluation (TBD)
    • Documentation SOG (Draft)
    • Addition of Medical Equipment (TBD)



    POLICE DEPARTMENT/Russ Frantz, Chief
    Police
    • Police reports: 167 / arrests: 39
    Total Citations: 80 Handwritten Citations: 39 E-Citations: 41 Percent of E-Citations: 51.25 %
    Dispatch
    • Dispatch managed 1784 calls (Police/Fire/EMS)
    Accreditation/Lt. King, Accreditation Manager
    • Working on new hire orientation program and an officer handbook
    • Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use
    • CID duties
    • Working on Mental Health Training Program
    • Working on Police Priority Dispatch training for each shift
    CID
    • 27 Cases Forwarded to CID for Review
    • 6 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 17 Other Cases Assigned
    • 8 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 7 Other Cases Cleared
    • 6 Felonies Filed through DA’s Office
    • $900.00- Total Property Recovered
    • 9 No Further Needed (NFN) Cases
    • 4 Pending Assignment (PA) Cases
    • 17 Assists with Patrol and Other Agencies
    COP’s Grant Program
    • Conducted Undercover narcotics buy
    • Served two search warrants
    • Arrested one for Conspiracy to Aggravated Trafficking in CDS (methamphetamine)
    • Interviewed suspects
    • Seized approx. 812 grams of methamphetamine (1 pound 5 ounces)
    Evidence
    • Number of evidence items brought in: 20
    • Number of evidence items released: 5
    • Number of found property items taken in: 9
    • Number of found property items returned to owner: 1
    • Number of evidence disposition files/cases cleared: 2
    • Items Flagged & Pulled for Destruction: 0
    o Notes: Conducted 2 Interviews on Missing Person Case
    Staff
    Police Officers - 59 / 3 open positions / 1 deployed on Military / 53 available
    • Dispatch positions - 13 / 11 available for service / 2 in training status / 3 open position
    • Animal Control Positions - 4 / 3 available for service
    Animal Control
    > Calls Responded: 76 >Animals Impounded: 41 >Animals reclaimed: 8 >Animals adopted: 2

    Expires:12/1/9869

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