City of Shawnee OK - Shawnee Police Department

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Records Section

Welcome to the Shawnee Police Department's Records Section.

About the Records Section

The records section will record actions taken by law enforcement personnel whether in response to a request for service or for self initiated actions. This section falls underneath the Shawnee Police Department’s Support Services Division.

Hours of Operation

Monday through Friday 8:00 a.m. to 5:00 p.m. During after hours, there is a white telephone sitting on the counter in front of the Records window, just pick up the phone and dial 2121 and you will reach Police Communications. They can get an officer to come to the window to take a report from you. No reports or information can be purchased when Records is closed.

Police Records is staffed by three (3) civilian employees. They are responsible for all data entry of police reports into the GLOBAL system, for maintaining records of all arrests, criminal histories, case reports, Uniform Crime Reports, etc. Records staff provides copies of reports upon request, and in accordance with the Freedom of Information Act, to the media, individuals, insurance companies and other law enforcement agencies.

3 ladies that comprise the Records section have a combined service to the city of Shawnee of 74 years!!!!!!!!!!! Now that is AMAZING!

Records Department Costs for Copies

Accident Reports:
$.25 per page
Incident/Offense Reports:
$.25 per page
Arrest Report :
$.25 per page
Multiple Records/Research Reports:
$5.00 to research for a report or several reports, plus $.25 per page for copies requested.
Misc. Requests*/Additional Copies:
$.25 per page
$.50 double-sided document

These fees are non-refundable in the event that insufficient information is provided and/or no record is found. To ensure that we can process your request successfully, it is very important that you provide as much information regarding the record as possible – a case number is preferable but not required.

Records Technology

The Shawnee Police Records Section is also key to the COMPSTAT program by inputting and validating the data from all the activity around the City. They insure addresses can be mapped, encoding is correct and that the data is available in a timely fashion for reporting purposes and COMPSTAT meetings. Without quality information, quality crime fighting is difficult and the Shawnee Police Records Section steps up to that challenge.

Quote from the Records Supervisor Hazel Bond

"The reports have increased so much in the last year. We can barely have enough time to get all of the "have to be" reports in for COMSTAT. Also in the last year the "Calls for Service" have increased. We had to purchase another LARGE binder to place our radio logs in (calls for service logs). We have also experienced a large increase in the number of generated telephone calls that come into our office for people requesting record checks, accident and incident reports and vehicle impound releases and also for so many requests from the general public at our customer service window. Some days it is quite a task to just keep up. But.....with the three of us working together we are able to accomplish this. The two clerks (Janice and Barbara) are so wonderful to work with. They both are so knowledgeable of their jobs and they both are so pleasant to work with. I couldn't do it without them."

Things you should know

Please note that, with the exception of traffic accident reports, any information pertaining to a minor will be redacted (removed) from your copy.

Only the first two pages of an offense report are available for immediate release. This information is generally sufficient for insurance purposes.

Emailed and/or faxed forms will not be accepted