Description :

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POSITION:                       Administrative Assistant                   
FLSA:                                   NON-EXEMPT
DEPARTMENT              Public Works                                     
PAY RANGE:                   Grade 13, starting at $15.53/hour
DIVISION:                        Administration
CLASSIFICATION   :   DOT

 PRIMARY OBJECTIVE OF POSITION: Under general direction manages the Office of Utilities Department, performs secretarial duties, maintains contact with the public and other agencies on behalf of the Department. Work varies, with individual judgment within prescribed procedures required.

ESSENTIAL JOB FUNCTIONS: 

• Must be proficient in the use of computers, ability to hear and speak clearly, and communicate effectively;
• Physical requirements include bending, stooping, climbing stairs, prolonged sitting, and lifting up to 35#'s (greater with assistance);
• Work is performed in an office setting, however there may be occasions where work is conducted in uncontrollable weather conditions;
• Must possess a valid Oklahoma Driver’s License.

 MAJOR AREAS OF ACCOUNTABILITY AND PERFORMANCE:

• Performs secretarial skills of typing, proofreading, processing a variety of documents, including letters, memos, agendas, reports, statistical charts, forms from rough drafts, and verbal instruction using word processing;
• Acts as a receptionist, answers telephone and in-person inquiries, refers callers as appropriate;
• Processes standard purchasing and other record keeping documents as assigned;
• Checks records and forms for accuracy and completeness, sorts and files documents and records, and maintains hard copy and electronic filing systems;
• Compiles and verifies information and data for basic statistical and financial reports;
• Issues, receives, and processes various applications, orders, permits and other forms;
• Receives, sorts, and distributes incoming and outgoing correspondence;
• Performs other general clerical duties related to assigned functional area or department;
• Is responsible for proper use and maintenance of office machines and equipment;
• Schedules and coordinates meetings, conferences, travel and itinerary schedules for department personnel as appropriate;
• Performs other duties as may be required.
• Works with information which is often limited and confidential;
• Is responsible for, and maintains, supplies and general office equipment used;
• Work requires substantial and constant contact with the public and fellow employees where confidentiality and the use of tact and diplomacy is required;

JOB TITLE               Administrative Assistant (continued)

• Hazards and discomforts are minor and controllable.

 SUPERVISION - RESPONSIBILITY FOR WORK OF OTHERS:  None

 EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS:

• Graduation from high school or equivalent supplemented with additional training in Office Management;
• Computer experience required using a personal computer, to include word processing and spreadsheet programs, PLUS
• Three years of progressively responsible secretarial experience. Office management experience desirable.
• Must possess a valid Oklahoma Driver’s License and maintain a status of insurability.

EXAMPLE OF PERFORMANCE CRITERIA AND EXPECTATIONS: 

• Directs and monitors assigned department office activities; oversees correspondence and record management relating to the department as appropriate;
• Requires substantial and constant contact with the public where the use of tact and diplomacy is required;
• May be exposed to irate customers;
• Establishes and maintains effective working relationships with fellow employees, Federal, State, other agencies, and the public;
• Must possess excellent writing skills, problem solving skills, and proficient in proper usage of grammar;
• May be required to work overtime as needed;
• Performs such other duties that may be assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform any non-essential function.

Contact :
Becki Reyes 
HR Assistant 
405-878-1627

Deadline for Applying : Oct 13, 2022 11:59 PM