Description : Application

POSITION:                 Administrative Assistant                   

FLSA:                              Non-Exempt

DEPARTMENT         Public Works                  

PAY RANGE:               Grade 13, starting at $15.53/hour

DIVISION:                   Parks and Recreation Administration

CLASSIFICATION:   DOT

 PRIMARY OBJECTIVE OF POSITION:

Under the supervision of the Parks and Recreation Manager, this position is responsible for the efficient operation of the department’s administrative activities.

ESSENTIAL JOB FUNCTIONS: 

• Must be proficient in the use of computers and programs such as Microsoft Office, REC1, and other web-based software.
• Provides friendly, positive communication with co-workers, patrons, and citizens; contact with the public requires confidentiality and the use of tact and diplomacy.
• Tracks purchase order requests, expenditures, and updates department records.
• Prepares regular departmental reports, records, and agendas. Maintains electronic filing systems.
• Manages departmental correspondence and daily deposits.
• Performs general secretarial skills such as typing, proofreading, scheduling appointments, editing website, updating REC1, etc.
• Answers telephone and inquiries, refer patrons as appropriate.
• Physical requirements include sitting and standing, reaching, balancing, stooping, kneeling, crawling, twisting, and repetitive movements. Occasional lifting and carrying of objects up to thirty-five (35) pounds, greater with assistance. 
• Must be able to understand and execute both oral and written instructions.

OTHER DUTIES:

• Submits service requests for maintenance needs.
• Process various applications, orders, permits and other forms throughout the department.
• Schedules and coordinates meetings, conferences, travel, and itinerary schedules for department personnel as appropriate.
• Maintains general office supplies and equipment.
• May be required to work overtime or in other Public Works areas as needed.
• Performs other duties as assigned.

 SUPERVISION - RESPONSIBILITY FOR WORK OF OTHERS:  None

 EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS:

• Graduation from high school or equivalent supplemented with experience or training in Office Management.
• Three years of experience in an office or recreational setting; office management experience desirable.

Reasonable accommodations may be made to enable individuals with disabilities to perform any non-essential function.

_____________________________________________                                           ____________________________

Contact :
Becki Reyes 
HR Assistant 
405-878-1627

Deadline for Applying : Feb 1, 2023 11:59 PM